1/1 Roll Call
Chair: Stuart Watchman ZL2TW Secretary: Debby Morgan ZL2DL
Council: Howard Buxton ZL1BXA, Neill Ellis ZL1TAJ, Phill Dodds ZL4XYZ, Ann Fraser ZL3TNT,
Scott Jackson ZL2YSL, Don MacDonald ZL3DMC, Phil Holliday ZL3PAH
1/3 Minutes of Council meeting Friday F/F Rotorua 2June 2017
1/4 Action Points
Action Points Council March meeting 2016
01) ZL3PAH New NZART Web Site update from weekend discussions
Useful discussions with Chris – “My NZART” (members only area) is anticipated to be online for members to pay their 2018 subscription before the end of the year.
Debby will have access to upload approved minutes to the web, Don now uploads HQ Info-line to The web.
Action Points Council Friday face to face meeting June 2016
10) ZL2TW Re-establish charitable status of AREC SAR Trust
Copy of bank statements need to be received by all signatories. Ongoing
11) ZL3VP/Evan/ZL3DMC to ensure register of all assets of AREC completed
before next audit review. Not quite finished – need to have Gareth’s register to
match against asset register by Evan. Ongoing
Action Points Council meeting February 2017
1) ZL1TAJ/ZL2YSL/ZL3TNT to prepare a policy on tenure of NZART
Officers and align with job descriptions.
Action Points Council meeting Friday F/F Rotorua 2017
01) ZL2TW/Evan to consider change of wording in constitution to include
‘suitably qualified person’ referring to the qualification required of the reviewer of the accounts, for next year’s conference as a constitutional remit
02) ZL4XYZ/ZL1BXA/ZL2YSL will actively pursue advertising with other likeminded organisations such as NZMCA and advise Council. ZL4XYZ underway with this action point, initially targeting military vehicle owners and the NZ motor caravan associations as examples
03) ZL2DL to contact two power companies seeking costs involved for branches to negotiate reduced rates.
04) ZL2DL to ensure ELG Job Description be uploaded to website & query with Chris Hellyar if access to upload JD’s on web page.
1/5 Appointment of Officers
That the following Officer appointments be confirmed:
Motion: ZL3TNT/ZL4XYZ Carried
a) Treasurer – Evan Sayer
b) General Secretary – Debby Morgan ZL2DL
1/6 Remuneration Committee
The 2017 appointed Remuneration Committee were ZL1TAJ, ZL2YSL, ZL3PAH.
Moved ZL3PAH/ZL1TAJ Carried
With consideration of the CPI which as at 1 June is 2.2%, Council approved the following:
a) Expenses reimbursements
Figures 2016 Figures 2017
 QSL Bureau Manager $ 605.00 $ 605.00
 Break In Editorial Staff $ 5,765.00* $ 5,765.00
 AREC National Director $ 1,000.00 $ 1,000.00
 Treasurer $ 6,500.00 $ 6,500.00
 Business Manager $28,700.00 $ 29,500.00
Council also agreed the treasurer honoraria will be reviewed once the increase of workload is known, for completing financials when charitable status has been approved.
1/7 Council Action on Remits
AP ZL2DL/ZL2TW update
- web version,
- word version for registrar of incorporated societies
- Charities commission
- Remit three result will be fed back to branch 25 by Warren Harris.
1/8 Review of 2017 Conference
Council agreed, great conference and good food.
AP ZL2DL To write to branch and thank them for their great conference.
AP ZL2DL To write to Dave McCLuggage & Rotorua branch advising any recording of the AGM requires permission from the NZART executive.
Dave cannot claim copyright, if he intends to use the recording, permission must be sought from council.
1/10 Break In Editor – 8:30 Mark Gooding ZL2UFI
Council apologised to the Break in Editor and the Callbook Editor for approving Call Book production this year, without input from him or the Call Book compiler. However it was advised to members at last year’s conference that a printed version would be produced in 2017.
ZL2UFI reported that Sharon Dawson now of Network Services has sold Icom NZ. The new owners will no longer be advertising in BI.
Sharon, where possible, will advertise amateur equipment which she continues to offer for now, however this will be a much reduced advert size and income.
This also raises concerns with advertising in Call Book and will need to be reconsidered as it directly impacts the end of year figures for Break In/Call Book.
ZL2UFI hopes to have a decision from Sharon by 1 July 2017 as to future advertising.
The Radio Science Education Trust, plus small adverts from clubs is all the advertising received by the Editor, now. Consideration needs to be given to any offers from within NZ or overseas as potential advertisers.
ND AREC annual report required for printing in July/August issue Break-In
A/P ZL2DL to contact Jeff Sayer for Annual Report, to be approved and printed in next Break-In
ZL2UFI reported at this time there is good supply of copy, but always requires more.
AP Councilors need to submit at least one article per year.
ZL2UFI and ZL3LF discussions over conference weekend;
If Break In is made available on the web for members to download, ZL2UFI recommends each issue be watermarked with perhaps a call sign for downloading in pdf format. This will ensure copyright rules are not breached.
ZL2UFI advised the Editor has overall content control, having control over total content could create immense work for this position, thinking in the future.
1/11 Expression of Interest for Council
Two expressions of interest have been received verbally over the weekend for the Northern region vacancy.
A/P ZL2DL to write to those interested in Council positions, requesting they send a CV to Council for consideration.
A/P ZL2TW to follow up on suggestions from the ZL4 area to cover Southern region vacancy.
1/12 Need for Monday F/F meeting
Carry on with status quo, but condense to more important items and reduce time required to allow for Council travel times for Monday meeting.
1/13 Officer Portfolios
A/P ZL2DL prepare a list of portfolios for Council appointments at next meeting
A/P ZL2DL Skype addresses to be included on Who’s Who
1/15 Leave of Absence
ZL1BXA away 6/8 – 11/10; Evan 30/6 – 16/7, 25/10 -15/11
1/16 General Business
A) ALO succession planning
Council will actively seek persons interested in the position of ALO, to ensure an appropriate period for educating an incumbent with the outgoing officer.
B) ZL3PAH to review Councilor handbook and report to Council
C) Membership Drive – suggested not to undertake until after all web changes complete.
Meeting closed: 11.34am