held on 3820 kHz Tuesday 14th May 2013 commencing 7:30pm. Roll call at 7:25pm.
11/1 Roll Call Chairman: ZL1TGC Vaughan Henderson
Council Present ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL2HD John Andrews, ZL2AJ Warren Harris, ZL3PAH Phil Holliday, ZL4TAE Terry Thomas
Incoming Councillor: Ted Linney ZL2TB
Min Sec: Letitia Scott ZL2LS
11/2 Apologies ZL1TAJ Neill Ellis ZL2AMJ Fred Johnson ZL2TW Stuart Watchman
11/3 Confirmation of Minutes a) March Minutes Moved by ZL1PK 2nd by ZL3PAH Adopted b) Face to Face February meeting. Apologies given not finished
11/4 Additional Agenda Items Nil
11/5 Action points
November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. Ongoing F/F February 2013 Wellington Airport 01 ZL2TW to review all HQ expenditure and discuss with Debby/Evan. A letter has been sent to the Sharp Wellington manager regarding the photocopier agreement. Sharp have responded positively, they are trying to find a lower cost photocopier for HQ. Ongoing
05 ZL1TGC Certificate of appreciation for meritorious service to be prepared ZL2APE Certificate is in preparation Ongoing
07 ZL1TGC to look into the costs for the production of the ARRL based sticker “When all else fails…Amateur Radio”. The draft art work was not quite right, so sent back, expect to have samples for conference Ongoing
08 FMTAG/ZL4TAE to prepare a process of replacement engineering skills if ZL2TAR is not available. David to report back to Council on a suitable replacement in this event. ZL4TAE reported that there has been nothing heard and will follow up. Ongoing
10 ZL3PAH to report progress on actions on the future direction of NZART. ZL3PAH reported that he has sent out emails but has only two replies, would like this moved to the Face to Face meeting on the Friday. Ongoing
10A ZL3PAH HQ processes and documentation. There has been no progress this month, and will be nothing further until he is back in July Ongoing
11 FMTAG/ZL4TAE to advise Council any updates and confirm the paper can be adopted. ZL1TGC to follow up progress. Complete 12 ZL1PK (chairman) and Group (ZL1TAJ, ZL1PK, ZL2AJ) to send a reminder via Info-Line and the email reflectors calling for more submissions on the 70cm band plan. Got 27 submissions, have sent out summarised letter around the group. To draft up some Band plans from this. This is in progress now. Complete New A/P wording ZL1PK Progress on 70cm Band Plan 13 ZL1TGC to approach webmaster to make it more user friendly. Perhaps include a member’s only area as well. We need to try and find someone who would like to assist with this. There has been an advertisement put in the next issue of Break In. Ongoing
14 ZL1TGC to liaise with the webmaster to arrange a link on the NZART website of ZL2AMJ’s examination programme. Ongoing
Action Points April 2013 Council meeting 1 ZL1TGC, to advise additional information regarding Copyright of Question Bank and Study Material. Additional material has come to hand. We expect to resolve this before or shortly after the meetings at Conference.
2 ZL2DL to add ZL2TB to emailing / council information lists please. Complete
3 ZL3PAH to prepare terms of reference and review budget for the Council Finance Sub Committee. Volunteers to be sought from Council e-mail reflector for this committee. The finance subcommittee has been formed and have had a meeting already. Hope to have a budget to present at meeting at Conference Ongoing
4 All Council, update on contacting non-financial members. ZL1TGC intends writing a personnel letter from himself to all non financial members of NZART and see if we can get some to join. Thanks was given to all those councillors who have done phoning around already Ongoing
11/6 Confirmation of New Members April 2013 Moved by ZL2AJ 2nd by ZL1TPH New Members approved
11/7 Monthly Financials April 2013 a) Ratification of Payments b) Actuals versus Budget Both reports accepted as one Moved by ZL1TPH 2nd by ZL1PK
11/8 Monthly Reports a) QSL Bureau report b) AREC Financial Report c) Monitoring Service Report – e-mailed d) FMTAG recommendations All reports taken as one moved by ZL1TPH 2nd by ZL3PAH AREC financial report to be added to Face to Face agenda for discussion.
11/9 Impact of 70cm Repeaters to the GURL – ZL2TAR Moved by ZL2HD 2nd by ZL1PK that this report be accepted for NZART Policy. Carried.
11/14 Information Papers Nil
11/15 Leave of Absence Minute secretary ZL2LS for August
11/16 General Business
No further business meeting was closed by ZL2AJ who took over meeting due to failure of ZL1TGC’s HF access system at 20.05 hrs
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