Meeting held on 3820 kHz Tuesday 2nd April 2013 commencing 8.00pm. Roll call at 7:55pm.
10/1 Roll Call Chairman: ZL1TGC Vaughan Henderson
Council Present ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL2HD John Andrews, ZL2AMJ Fred Johnson, ZL2AJ Warren Harris, ZL3PAH Phil Holliday, ZL2TW Stuart Watchman
Min Sec: Letitia Scott ZL2LS
10/2 Apologies ZL4TAE Terry Thomas
10/3 Confirmation of Minutes a) March Minutes Moved by ZL1TPH 2nd by ZL2AJ with the deletion at the end of page 3 regarding Congratulations on grandchild Minutes confirmed
b) Face to Face February meeting. ZL1TGC still working on edited version and will endeavour to get out to Council by the end of the week. Apologies for delay
10/4 Additional Agenda Items 10/10 Ted Linney 10/11 Council Sub Committee
10/5 Action points
Feb 2011 on air Council Meet 05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group. Update: Mike Newman ZL1BNB will be writing a letter to the Environment Court Judge and open communications with the Wellington City Council. Additional action: ZL2HD to work with Mike Newman ZL1BNB on work being done on district and city plan changes to list these and keep Council informed. Legal argument lost in court, a disappointing result for all Thanks were given to John ZL2HD for all his work and effort regarding this. Complete
November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. Ongoing F/F February 2013 Wellington Airport 01 ZL2TW to review all HQ expenditure and discuss with Debby/Evan. This is pertaining to the photocopier. A letter has been sent to the Sharp Wellington manager regarding the agreement, as to date nothing has been heard back. A/P ZL1TGC to follow up on this with a phone call Ongoing 02 ZL2DL to circulate banner/flag promotional material. Complete
A/P ZL1TGC to discuss with Debby Zl2DL as what to do here and report back to council. 03 ZL2AJ to draft a train the trainer course for branches ZL2AJ has spoken with Taupo President and keen to help. A venue has been found at no cost, and the date suggested is Labour weekend. ZL2AJ will run this as an Officer of the Association and not a Councillor while sorting this and will report back to Council. Complete
05 ZL1TGC Certificate of appreciation for meritorious service to be prepared ZL2APE Ongoing
07 ZL1TGC to look into the costs for the production of the ARRL based sticker “When all else fails…Amateur Radio”. Progress has been made, now waiting for final art work. This will be circulated to council for approval. Will cost about 30 to 40 cents each to make. Ongoing
08 FMTAG/ZL4TAE to prepare a process of replacement engineering skills if ZL2TAR is not available. David to report back to Council on a suitable replacement in this event. Nothing has been heard back from either party regarding this. Ongoing
10 ZL3PAH to report progress on actions on the future direction of NZART. The initial strategy document will hopefully be out within the next 3 weeks and will be emailed to council. Ongoing
10A ZL3PAH HQ processes and documentation. Outline document prepared and now needs detail added. ZL3PAH is hoping to organise another visit to HQ shortly. Ongoing
11 FMTAG/ZL4TAE to advise Council any updates and confirm the paper can be adopted. Ongoing There has been an updated email from Doug ZL2TAR A/P ZL1TGC to follow this up
12 ZL1TAJ, ZL1PK, ZL2AJ Group to form a chairperson and report back to Council with a concise term of reference for the Band Plan group working This action point has to be reworded for the next on air meeting. ZL1PK has been appointed as chairman of this group and as of today there has only been 5 submissions put forwarded and these have been circulated around the group. Ongoing A/P ZL1PK to send a reminder via Info-Line and the email reflectors calling for more submissions.
13 ZL1TGC to approach webmaster to make it more user friendly. Perhaps include a member’s only area as well. A start has been made on this we need to try and find someone who can assist with this to try and make our web page a bit more user friendly. Hopefully a progress report on this next month, Ongoing
14 ZL1TGC to liaise with the webmaster to arrange a link on the NZART website of ZL2AMJ’s examination programme. ZL1TGC is going to hold this off until copyright has been organised as advised by e-mail President’s decision stands. Ongoing
10/6 Confirmation of New Members March 2013 Moved by ZL1PK 2nd by ZL1TPH Confirmed
10/7 Monthly Financials March 2013 a) Ratification of Payments b) Actuals versus Budget Moved by ZL2TW 2nd by Zl1TPH Payments ratified and actuals accepted
10/8 Monthly Reports a) QSL Bureau report b) AREC Financial Report Moved by ZL2AMJ 2nd by ZL1PK No FMTAG report this month
10/9 Copyright of Question Bank and Training Material ZL2AMJ Additional information has been received regarding this. ZL1TGC will sort and get back to Council. The letter and information received from Fred ZL2AMJ to be noted as received ZL2AMJ happy with this decision Ongoing
10/10 Ted Linney ZL2TB ZL1TGC recommended that ZL2TB be added to all council email lists and to receive all council papers from now on. All in favour A/P ZL2DL to add ZL2TB to emailing / council information lists please.
10/11 Council Finance Sub-Committee Moved ZL3PAH That Council form a sub finance committee.” 2nd by ZL1TPH Carried First task will be to produce terms of reference then to review the budget. ZL3PAH will use the Council email reflector to call for volunteers who will be on the committee.
10/14 Information Papers Nil this month
10/15 Leave of Absence ZL2PAH for July Meeting ZL4TAE for July Meeting
10/16 General Business
Membership list. From the face to face meeting. ZL1TGC asked all councillors to have a look at the list of members, who have not renewed their subscriptions for the financial year, and to try and contact some of them in your area, to see why they didn’t renew and maybe get some feedback as to the reasons they didn’t re join.
Technology Convention in Auckland Numbers were less than expected. 40 registrations and 50 in total, with members and partners for the whole weekend. No offer on the table for 2015 as yet. A report will be sent to council.
No further business meeting was closed by the President at 21.03 hrs
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