A special meeting was called to discuss general business due to time restraint on Sunday for the AGM
Present: Heather ZL2TYF, Joline ZL1UJB, Jeanette ZL3DYL, Lynnette ZL1LL, Marlene ZL1MYL,
Bev ZL3OV, Cathy ZL2ADK, Topsy ZL2LS, Ann Walker ZL1BFB joined us later in the meeting.
Heather ZL2TYF presented a breakdown of the Bulletin costs over the last 6 years. Last year WARO ran at a loss due to the cost of the printing of the Bulletin. Heather has suggested that we change the format of the bulletin and start to email the bulletin out as well. This will also keep WARO members in touch with each other as well.
Financially we cannot keep publishing the bulletin as we are now or keep posting it out.
moved that all future bulletins be emailed out rather than posting due to the rising cost.
This was 2nd by Joline ZL2UJB. All in favour Carried
It will also be up to each member to give Heather their sponsors email addresses if they do not want to on send themselves.
Topsy ZL2LS offered to take on the Bulletin editor’s role only if the format could be changed to A4 and emailed.
ZL3OV moved that we go with the new Bulletin Concept. The new format adopted being A4 and emailed.
This was 2nd by Heather ZL2TYF All in favour Carried
Jeanette ZL3DYL moved that Topsy be accepted as Bulletin editor and editor discretion be allowed.
This was 2nd by ZL2ADK All in favour Carried
Joline ZL1UJB moved that a minimum of four bulletins to be produced each year.
This was 2nd by Marlene ZL1MYL All in favour Carried
Outgoings are minimum except for the Bulletin
Heather ZL2TYF moved that the subs remain that same for the next financial year
This was 2nd by ZL3OV All in favour Carried
Alan Wallace NZART webmaster has offered to help WARO updating our web page. Cathy ZL2ADK asked all present at this meeting to think of things that we would like on the web page and have available to ask Alan when he comes to AGM on Sunday. WARO now has a webpage on NZART homepage. Alan has asked if we supply him with the information he will put it onto the page and update as we require.
There is now a link again from NZART web page to our page.
A letter of thanks is to be done to Stan Vause ZL3TK thanking him for his offer of help to re WARO web page.
WARO constitution has to be re looked at and reworded. It has not been updated since 2007. Cathy ZL2ADK suggested that a copy be sent to all WARO executive members to look at and then discuss and reword so this can be implemented at the following AGM.
It was mentioned by a member that we no longer get these when joining WARO. Biny ZL12AZY suggested that maybe we need to reinstate these in the future.
This was discussed and thought that we should reinstate these and to be emailed as subscriptions come in.
YL Activity Week
Cathy ZL2ADK was keen to give it another go again this year. Suggested date for this year will be the week of September 21st to September 27th.
We need to publicise this a lot more so we get a good turn out again this year as last year was a great success.
Membership Information sheets
Cathy ZL2ADK has started complying an information pamphlet to give out to new members and people interested in WARO etc. This will also be available to have at events or any time WARO can be advertised.
WARO AGM/ Conferences
A discussion was had about having a WARO promotion table at future AGM / Conferences.
We can have ladies raffles, food hampers, WARO information, WARO badges, scarf’s etc. This would
Hopefully generate some more income and also promote WARO.
Secretary for AGM
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