Meeting held Monday 4 June 2018 Mosgiel Room of Burns Lodge commencing 8:30am.
1/1 Roll Call
Chairman: Stuart Watchman ZL2TW
Howard Buxton ZL1BXA, Neill Ellis ZL1TAJ, Peter Mulhare ZL2IK
Phill Dodds ZL4XYZ, Scott Jackson ZL2YSL, Ann Fraser ZL3TNT
joined later Phil Holliday ZL3PAH, Dave Allen ZL4LDY
Treasurer Evan Sayer
Minute Secretary Debby Morgan ZL2DL
ZL3DMC Don MacDonald;
1/3 Minutes of Council meeting Friday F/F Mosgiel 2018
Approved with minor changes.
1/4 Action Points
Action Points Council March meeting 2016
01) ZL3PAH New NZART Web Site – as per Chris’ paper.
Evan advised he needs to have database issues resolved before next step to link to web.
A/P ZL2DL/ZL3PAH need to arrange a meeting with Phil/Chris/Evan/Debby to progress web access.
Action Points Council Friday face to face meeting June 2016
10) ZL2TW Re-establish charitable status of AREC SAR Trust
Caravel Trust – On queue for mid-June
Filing of annual return to be completed by Caravel in June.
Action Points Council meeting Monday F/F Rotorua 2017
01) ZL1TAJ/ ZL1UD former Councilor, to rewrite Councilors handbook Ongoing
Action Points Council meeting September 2017
1) ZL2TW AREC Governance Review Update - Caravel are progressing with this.
Action Points Council meeting February 2018
1) ZL4XYZ Advertising with other organizations.
Two ads been typeset for magazine. However, the advertisement needs to be targeted to the specific magazine. E.g. radios used in 4WD vehicles. Many magazines offer free adverts if submitted with an article.
Action Points Council meeting Friday F/F June 2018
01 ZL2DL Include on invoice an extra line for donations.
02 ZL2IK to trial reducing font size to include repeater maps in the book.
03 ZL2TLL/ZL3PAH to seek update from RSM on 60 meter permanent allocation.
04 ZL2TW/ZL2DL to discuss timings of HQIL circulation with ZL3DMC
05 ZL2TW to raise interest in AREC at branch level in his Break In Column
06 Evan/ZL3PAH/ZL2DL to resolve issues with HQ database so membership details can be added to a protected area of the website ASAP.
1/5 Appointment of Officers
That the following Officer appointments be confirmed:
a) Treasurer – Evan Sayer
b) General Secretary – Debby Morgan
c) Returning Officer – Evan Sayer
Moved that these officers be confirmed ZL2TW/ZL3PAH – Carried
1/6 Remuneration Committee
a) Expenses reimbursements
Figures 2017 Figures 2018
 QSL Bureau Manager $ 605.00$ 625.00
 Break In Editorial Staff $ 5,765.00*$ 6,000.00
 AREC National Director $ 1,000.00$ 1,000.00
 Treasurer $ 6,500.00$ 6,500.00
 Business Manager $29,500.00$30,400.00
Moved ZL3TNT/ZL4LDY Carried
The BM salary to be reviewed again once amount of time/work to be undertaken for AREC.
1/7 Council Action on Remits
A/P Evan/ZL2DL to make changes to the Constitution and upload to the Companies Registrar from the constitutional remits.
Idea of handbook for new Hams from the floor of the AGM. Considerable discussion included the options for a printed version.
Ham Cram holders may be able to assist with the information to be included in this book. Guides to new operators, the ‘how to’ of amateur radio.
Council suggested a one-off print run, and perhaps electronic version be made available.
A/P ZL2YSL offered to get quote for printing.
A/P ZL2TW suggested to review old call books for information to be used.
A/P ZL2DL to coordinate the piecing together of an introductory booklet with ZL2YSL, ZL4XYZ, AZL1TAJ, ZL2IK.
A/P ZL2DL to approach, Warren Harris. Kelvin Barnsdale, Ralph/Rosemary Boshier, Richard Smart, David Walker for input to the booklet.
A/P ZL1TAJ to undertake Repeater Booklet be included on the web page.
1/8 Review of 2018 Conference
Time table for AGM, should be determined by NZART Council, not the conference organizing committee. If dignitaries to be invited to open the meeting Council should have prior notice.
1/10 NZART objectives – where are we going.
Need to encourage Ham Cram Courses, more so retaining the new amateurs within branches/the association.
Promote power point ZL2TW created and promotional booklet in Break In, approaching branches who have had success in advertising amateur radio.
Need to document success stories from branches who have run ham cram courses.
Image of an amateur – how do others perceive the teacher – physical appearance
Council need to review their region and encourage branch participation in promoting membership/introduction to amateur radio.
Target markets to included – young/hobbyists/semi retired
AREC- source of recruitment. Aligning AREC with NZART will improve relations and potentially increase membership.
Retaining members after ham cram courses.
Warren ZL2AJ is national training officer, need to approach and ask what is required to re-focus training in branches?
Front cover of Break In – ham cram course.
Welcome photo for Break In – greeter at branch level to encourage participation and return visits.
Investigate the possibility of Break In special with recruitment focus. ZL2UFI agreed this is possible provided copy material is adequate.
ZL2TW – to include some of these ideas in his President’s column.
- Face book, on going
- Break In Recruitment Special & appropriate front cover
- Schedule of Nets (booklet info also)
- President’s Column/OB/HQIL
- Club rooms tidy
A/P ZL2TW Check with Break In Editor availability of the issue to include a special
Actions to be completed for Break In – by 10th September 2018
- Document success stories of Ham Cram courses – ZL2IK (Hawkes Bay/Whangarei)
- How to Run a Ham Cram Course – ZL4LDY to approach ZL4DK
- How to recruit candidates for Ham Cram courses – ZL3DMC
Target markets – young/hobbyists/empty nesters/non-association members
- AREC source of new amateurs – ZL2TW
- Presidents Column ZL2TW (reminder what can you do for the association)
- Engage national training manager’s input, what is needed – in branches etc. – ZL2DL
- What can NZART HQ do for you? – ZL2TW
- Encourage Ham Cram courses – ZL2TW (BI & HQIL)
- Buildathon – ZL4XYZ
- Retention of new amateurs from courses – ZL2IK/ZL3TNT/ZL2YSL
- What can we all do to encourage potential new amateurs – ZL1TAJ
Keeping Club rooms tidy and informative
Our own physical appearance
1/13 Amend Remit re President/VP being out of country
Need to review constitution and place remit to AGM 2019 regarding the President/VP being out of the country at the same time.
1/15 Leave of Absence
ZL2TW 4 – 10 June, ZL3PAH 6 June – 16 July, ZL2DL 4 – 11 June
Neill ZL1TAJ appointed to preside over NZART in Pres/VP absence
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