Held via Skype on Tuesday 1st September 2015 at 7.30pm
04/1 Roll Call Chairman: Stuart Watchman ZL2TW
Council: Phil King ZL1PK, Neill Ellis ZL1TAJ, Malcolm Wheeler ZL2UDF, Phill Dodds ZL4XYZ, Max Wheatley ZL2MAX Don MacDonald ZL3DMC, Phil Holliday ZL3PAH Alex Gordon ZL4ARG
Minute Sec: Topsy Scott ZL2LS
04/2 Apologies Nil
04/3 Minutes of Council meeting August 4/8/2015 Carried
04/4 Additional Agenda Items 4/15 ZL1 Councillor 4/16 Application for special event call sign ZL6H
04/5 Action Points Action Points Council Meeting December 2013 1 ZL2TW/ZL1PK to look at Debby’s contract then follow with review, and update job description. Debby has considered the provisional revised contract and replied with some requested alterations. ZL2TW and ZL3PAH will discuss these and go back to Debby with the aim of producing a final recommendation to Council.
Action Points Council Meeting Friday 29 May 2015 1) ZL2MAX consideration of a logo for promotional purposes for NZART. Max still waiting for feedback on this but he will look into doing something ZL2TAJ to assist ZL2MAX 2) ZL2TW to approach a potential trustee for Radio Science Education Trust Complete 3) ZL2TW to contact ZL4TAE regarding ETEC and NZART ZL2TW has finally received a reply from ETEC today Ongoing
Action Points Council Meeting Monday 1 June 2015 1) ZL4XYZ/ZL2UDF/ZL2TW – to report back to Council on progress regarding remit 1 and tapping into resources from branches.
Contact has been made with all Branches running weekend: North Shore, Hawke’s Bay and Otago.
2) Upgrade of the Examination software to Windows 8.
ZL2TW is waiting to hear back from Vaughan ZL1VH re a suitable person for this task. Ongoing
2) ZL4ARG/ZL3PAH/ZL3DMC New NZART website Alex ZL4ARG has a contact in Wellington, Jamie Downing software professional who is keen to look at doing this. Alex is to make contact with him and arrange a skype call with Alex and ZL3PAH. If progress cannot be made in the next week Alex is to report back to Council. Ongoing
Action Points Council July meeting 2015 01) ZL2TW to write to the building owner re the security issues brought up by the Business Manager. A letter has been sent, waiting for reply. Ongoing
02) ZL4ARG/ZL2UDF to look into options for simple security camera at HQ. Alex ZL4ARG has a suitable camera/monitor that he will to send to Debby and Malcolm will sort it out when it arrives. Ongoing 03) ZL2TW - DATV WN VHF Group Ch 25 DATV Test ZL2TW has been attempting to contact the secretary to discuss this directly, there may be e-mail issues so the branch President will be contacted instead. Ongoing 04) ZL3PAH to contact ZL1VH regarding Hibiscus Coast Branch and Break In column ZL3PAH has been in touch with ZL1VH and he has stated that he will do this ASAP Ongoing 05) ZL4XYZ to put training DVD’s on You Tube, ensuring NZART receives publicity. Progress is happening re this, it takes some time to upload each DVD The first eight discs have been put up on You Tube and have had a few hits. Ongoing
Action Points Council August meeting 2015 01 ZL2TW to let Don Wallace know the voting decision Re SHRAK Entry IARU Complete 02 ZL2TW: to reply to Peter Bennett ZL1UPB informing him of Council’s decision re Linked in Complete 03 ZL2TW advertise the HQ Info-line Editor position ZL2DL has received an expression of interest from Wayne Jacobsen ZL2OZ and is awaiting a response from him. There is a possibility of a second expression of interest. ZL2TW to get back to councillors with more information Ongoing (Discussion after meeting: Debby will contact ZL2OZ to see if he is still interested and if so will seek a brief bio and circulate among Council – ZL2TW)
04/6 Confirmation of New Members August 2015 Carried
04/7 Monthly Financials August 2015 a) Payments b) Actuals v Budget Carried
04/8 Monthly Reports a) AREC Financial report (e-mailed 5/8/2015) b) QSL Bureau Report June & July c) ELG Report Carried
04/9 Vacancies for Solicitor and Marketing Officer To keep advertising these positions
04/10 Break In Editor Vacancy Mark Gooding ZL2UFI has offered to fill the vacancy. Following a Skype discussion with ZL2UFI by ZL3PAH and ZL2TW a recommendation has been made to Council that he be appointed to the position. ZL2UFI Appointed
04/11 Sharing postal box ZL2DL requests that Council consider sharing the NZART postal box with RFUANZ. Current charges for our mailing box are $170.00 per year, if shared by RFUANZ this could potentially be halved.
ZL2TW to contact ZL2DL re this as issues have arisen with NZ Post re sharing, they need to be sorted out. (Clarified with Debby after the meeting: It is RFUANZ that have some concerns, Debby will see if these concerns can be sorted - ZL2TW)
04/12 World Radio Conference 2015 Donations Received To be put into the next Issue of Break in respecting those who wanted to remain anonymous. These will be listed according to category: bronze, silver etc.
Debby to forward to John Walker
04/13 Online Study Information – Selwyn Ross ZL1BRC Selwyn has informed Council that study material that he prepared was removed from the NZART website in 2013 and has sought clarification over this.
ZL1TAJ to follow up
04/14 New Examination Supervisor David Crook ZL2MQ – Napier Branch. All necessary documentation has been received. Carried
04/15 ZL1 Councillor Vacancy An offer to fill the position has been received from Howard Buxton ZL1BXA. His Bio has been previously circulated among Council. ZL1BXA Appointed
ZL2TW to advise Howard and have him included in the Council e-mail reflector and advise Break-In Editor.
04/16 Application for special event call sign ZL6H ZL2IW has applied for the special callsign ZL6H for the 50th anniversary of ‘H night’, the return of amateur operating privileges on the 8th December. Approved
04/20 Leave of Absence Nil
03/21 General Business Marton Branch Visit Max ZL2MAX reported to council on his visit.
Finances Finance subcommittee (ZL3PAH, ZL1PK and ZL2TW) is to meet and go over the budget and report back by the next council Skype meeting
Local Govt. Liaison Officer Reporting ZL1PK has circulated ZL1BFS’s report to councillors, all are very happy with the format used.
HQ Photocopier The hire contract with Sharp will terminate in December. ZL3PAH will begin work with Debby to consider a suitable replacement.
03/22 Information Papers No further Business Meeting closed at 20.45 hrs
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