Monday 1st June 2015 held at Atrium on Ulster Hamilton, commencing 8:30am
1/1 Roll Call Chairman: Stuart Watchman ZL2TW Secretary: Debby Morgan ZL2DL
Council: Stephen Hayman ZL1TPH, Phil King ZL1PK, Phill Dodds ZL4XYZ, Max Wheatley ZL2MAX, Malcolm Wheeler ZL2UDF Don MacDonald ZL3DMC, Phil Holliday ZL3PAH Alex Gordon ZL4ARG
1/2 Apologies Neill Ellis ZL1TAJ,
Stuart explained his role of President by referring to the constitution. He sees his role to lead Council, but not to instruct council and to see that things get done. New Councilors must feel free to speak up. Will remind Council halfway between Council meetings to ensure that action points are on target. E-mail traffic needs to be reduced and only required to ensure communication is maintained.
Stephen Hayman ZL1TPH absent without leave.
1/3 Minutes of Council meeting Friday F/F Hamilton 29 May 2015 Matters arising from Friday Minutes Band Plan group needs to be considered. Phil back in country 22 July…12/5 01) Need to complete Debby’s contract. ZL1PK to assist ZL2TW. ZL1VH to be removed from agenda item
Moved that Friday minutes 29/05/2015 of Council be approved: ZL1PK/ZL2UDF Carried
1/4 Action Points from Friday 29th May 2015 01) ZL2DL will undertake Who’s Who 02) ZL3DMC will approach a possible candidate for a Solicitor 03) ZL2UDF will follow up a possible candidate in the area of publicity and Marketing. 04) ZL2MAX/ consideration of a logo for promotional purposes for NZART 05) Radio Science Education Trust – ZL3IB/ZL2SJ wish to step down. ZL3QL is considering changing the conditions of the Trust to include marketing of amateur radio. Potential candidates for the trustee positions were discussed and will be approached. ZL2BHF has accepted the Invitation to become a trustee. 06) Health & Safety legislation needs to be considered – pending legislation, place on hold. 07) Gavin Bowden ETEC keen to join with NZART in a number of areas regarding training and encourage newcomers to amateur radio. Stuart to contact Terry Thomas in regard to ETEC and NZART working together.
1/5 Appointment of Officers Motion: That the following Officer appointments be confirmed: a) Treasurer – Pastel Software Wellington Ltd (Evan Sayer) b) General Secretary – Debby Morgan ZL2DL Moved ZL3PAH/ZL2UDF Carried
1/6 Remuneration Committee a) Expenses reimbursements Figures 2015 Figures 2016  QSL Bureau Manager $ 605.00 $ 605.00  Break In Editorial Staff $ 5,765.00 $5,765.00  AREC National Director $ 600.00 $1,000.00
AREC – Payment of $600 for 2014 to be made immediately. Payment for 2015 to be increased to $1000.00 ZL1PK advised approach needs to be made to NZART Council if an increase in honoraria is to be made.
b) Salary/Honoraria  Treasurer $ 6,500.00 $ 6,500.00  Business Manager $28,100.00 $28,700.00
The 2015 Remuneration Committee consisted of ZL2UDF/ZL3DMC and ZL1PK. Recommendation that the treasurer remains at current rate and the Business Manager be increased to $28,700, effective 1 June 2015. AREC move to the new figure of $1000 for the 2015 year. ZL1PK/ZL4ARG Carried
1/7 Council Action on Remits Remit 1 Council ‘brain stormed’ the recruitment problem and felt the best way forward is to tap into resource from branches who have run successful courses, formulate action from their successes in particular: North Shore, Hawkes Bay, Otago. Find out the methodology they used for their successful weekend courses
Collate the above and work on a package for other branches to adopt. Progress needs to be disseminated in Break In, Info-line. A/P ZL4XYZ/ZL2UDF/ZL2TW – to report back to Council on progress regarding the above. A/P ZL2UDF to look at windows issues for production of examinations.
Remit 2 – to be placed on hold until remit one has been fully investigated.
Remit 3 Debby to update constitution and forward copy to registrar of incorporated societies.
1/8 Council Meeting February 2015 Skype meeting to be held as per usual monthly meeting. No special meeting required.
1/9 Review of 2015 Conference Move that we establish an officer position of Conference Liaison Officer and that Topsy ZL2LS be approached to accept this position and prepare a job description for Council. ZL2TW/ZL2UDF Carried
This position will help to alleviate workload of Business Manager required for conference organizing.
1/10 Strategic Plan ZL3PAH now believes this is too complicated. Website now cornerstone…ZL3PAH will simplify and will report at August meeting of Council.
1/11 Council visits to branches Funding is available if required for council visits to branches Council discussed the value of branch visits and the sort of things that need to be raised during visits. Councilors can communicate requests and opinions back to the wider council.
1/12 Committees Remuneration Committee – decided at each AGM weekend.
Motion: That the Finance Sub Committee comprise ZL3PAH, ZL2TW, ZL1PK and will meet on an as required basis and report to council. ZL2UDF/ZL3DMC Carried
1/13 Website A/P ZL4ARG/ZL3PAH/ZL3DMC to undertake writing a plan to implement a new website and report back to Council at next Skype meeting in July.
1/14 Liaison with JOTA ZL4XYZ to contact ZL2THE Maree Smolnicki regarding JOTA
Leave of absence ZL3PAH June/July, back August.
Addendum The Presidential position has now changed, therefore signatories on NZART bank accounts need to be amended. Vaughan Henderson ZL1VH to be removed. New signatory Stuart Watchman ZL2TW to be added.
Signatories on all BNZ accounts to be: President Stuart Watchman Treasurer Evan Sayer Bus Manager Debby Morgan
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