Held via Skype, Tuesday 2nd September 2014 at 7.30pm
4/1 Roll Call
Chairman: Vaughan Henderson ZL1VH
Council: Stephen Hayman ZL1TPH, Phil King ZL1PK, Neill Ellis ZL1TAJ
Max Wheatley ZL2MAX, Malcolm Wheeler ZL2UDF, Warren Harris ZL2AJ, Stuart Watchman ZL2TW, Phil Holliday ZL3PAH,
Terry Thomas ZL4TAE
Minute Sec: Topsy Scott ZL2LS
4/3 Minutes of Council meeting August 2014
Moved by ZL1PK 2nd by ZL4TAE Carried
4/4 Additional Agenda Items
4/9 Telecom Act Review
4/10 Pacific Island ARX
4/11 Jacque Calvo ZL3CW Appeal
4/5 Action Points
Action Points Monday Meeting of Council Conference 2013
01 ZL3PAH and Finance Sub Committee to review the costs and time
involved in ARX duties. Phil ZL3PAH is to get some figures together to finalise this Ongoing
Action Points Council Meeting December 2013
01 ZL1VH and ZL3PAH to look at Debby’s contract then follow with review, and update job description. Ongoing
Action Points from Special Skype Meeting 15 February 2014
02 ZL1VH will continue to advertise in Break In and HQ Info-line for a
permanent Editor for Break-In.
Additional: ZL1VH to resend ZL1TPH updated text for the next issue of Break In as this needs updating.
This will be resubmitted for the next Break In Ongoing
15 ZL1VH to ask ZL2TLL for an evaluation of what he sees as the value that
the Association receives in attending such meetings for IARU.
ZL1VH has spoken with Don ZL2TLL re this and has asked him to have chat with ZL3QL as to how to present this to Council. Ongoing
Action Points Council Meeting Friday 30 May 2014 Blenheim
01 ZL1TPH to progress Call Book production budget and report to Council.
Call book will be limited to 84 pages.
A/P: ZL3PAH to contact the Roe Print to get the cost of producing an 84 page call book.
06 ZL2DL – Appointment of Examination Supervisors: To write to two Branches advising due process must be followed, with the proper approval being granted by NZART Council for Examination Supervisors.
Debby has written to both branches and is waiting for a reply from one Branch and other branch has sent an application form in. Complete
07 ZL1TAJ to coordinate a service agreement to be included with the newly approved Spectrum Management policy. A start has been made and this has been circulated to the four Councillors looking at this plus the President and Vice President. Ongoing
Additional A/P ZL1VH to let Branches know what they will be covered for with this insurance.
ZL1VH is progressing with this. 17 Branches have shown written interest in this so far. Ongoing
09; ZL1VH to report on the RSM meeting re Silent Keys, Repeater Licensing, unlicensed operation on amateur bands etc. Meeting held Ongoing
Action Points from Meeting Monday 2 June 2014 Blenheim
03 ZL2AJ to keep Council informed of developments with the Health and Safety Act and in particular compliance with regard to PCBU (a person conducting a business or undertaking).
ZL2AJ is waiting for information to be given to him from Health and Safety officer once he has returned from conference. Ongoing
Additional A/P ZL2AJ to send out an information paper on PCBU, to Councillors
03: ZL3PAH to write a specification of requirements for an updated NZART web site and circulate to Council. This is not completed in full and he hopes to have it completed before he goes away overseas. Ongoing
05 ZL2DL to progress sponsorship/merchandise options with Sharon Dawson of ICOM and advise Council before any firm decisions are made.
ZL2DL is getting prices on items. Ongoing
A/P: ZL1VH to put comment in Presidential Comment in Break In asking members what they would like in memorabilia and clubs to report back to council with suggestions.
06 ZL4TAE – Send a letter to ZL2TAR re FMTAG being reorganized and attach a copy of the restructure policy once complete.
This is on hold until the FMTAG reorganisation has been sorted. Ongoing
Action Points from Meeting July 2014
04: ZL4TAE to follow up on the status of the 9cm beacon application as Council has not approved this and it needs to be resolved and moved to approval.
ZL4TAE will not be able to work on this for about another month due to other commitments. Ongoing
02 ZL3PAH/ZL1TPH/ZL2TW to work on NZART participation in the WIA Commemorative Plan for the 2015 ANZAC memorial.
An update was given by ZL2TW, and Council agreed to proceed with an award. Ongoing
Action Points from Meeting August 2014
01: ZL1VH: to write to Craig ZL3TLB and confirm his application and also invite him to propose some criteria for this.
Craig is happy to do this and will look at it when he returns from leave. Complete
03: ZL2UDF to prepare a draft Honour Role re donations and present to Council.
ZL2UDF has done a draft only up and sent out to council to comment on.
Wording is to be reviewed at and be re-presented, both ZL1TPH to work with ZL2UDF and get ready to go into the next Issue of Break In and Info line, and to circulate to Council for final approval. Ongoing
04: ZL1VH to send a letter of appreciation to Don for his cost savings for NZART at his attendance at the APG meeting in Australia. Complete
4/6 Confirmation of New Members August 2014
Moved by ZL 4TAE 2nd by ZL2TW Carried
4/7 Monthly Financials July 2014
a) Monthly spreadsheet of payments
Moved by ZL2UDF 2nd by ZL2TW Carried
b) Actuals versus Budget
4/8 Monthly Reports June 2014
a) FMTAG Monthly report – no report this month advised by ZL2TAR
b) AREC monthly financials – sent out via e-mail
c) QSL Bureau report
d) ARX/Examinations stats Jan-Aug 2014
Moved by ZL2AJ 2nd by ZL1TPH Carried
4/9 Telecom Act Review
Don ZL2TLL will be attending the Wellington workshop on behalf of NZART and will report back to Council on this.
4/10 Pacific Island ARX Process
ZL2AJ is looking at the examination process within the Pacific Islands.
A/P: ZL2AJ Warren to make contact with Andy in the Islands and see what system is working up there and get feedback on what NZART Council is proposing , and how the Cook Island administration would handle what NZART is suggesting.
4/11 Jacque Calvo ZL3CW Appeal
Has had tower and antenna application rejected, ZL1IE is helping ZL3CW by submitting an appeal and is seeking NZART support for this. Jacque is looking at seeking legal opinion as this application could be rejected.
4/12 Leave of Absence
ZL1VH 10th September until 2ND October in Canada/ USA
ZL2TW will be taking over in his absence
ZL3PAH 3rd October
4/13 General Business
Council has accepted with thanks the offer from Hamilton Branch 12, to host the 2015 NZART Conference.
Strategic plan to be put back onto the agenda please
4/14 Information Papers
a) Application for IARU Membership from Shoqata e Radio Amatoreve te Kosovoes (SHRAK). Council approved this. Carried
b) Application for IARU Membership from the Rwanda Amateur Radio Union (RARU) Council approved this. Carried
No further business meeting was closed by the President at 21.10hrs
Topsy Scott ZL2LS
On Air Minute Secretary