held via Skype, Tuesday 7th October 2014 at 7.35pm
5/1 Roll Call
Chairman: Vaughan Henderson ZL1VH
Council: Stephen Hayman ZL1TPH, Phil King ZL1PK, Neill Ellis ZL1TAJ
Max Wheatley ZL2MAX, Malcolm Wheeler ZL2UDF,
Terry Thomas ZL4TAE
Minute Sec: Topsy Scott ZL2LS
ZL2TW, ZL2AJ, ZL3PAH (attended for part of meeting), ZL2LS (Skype problems)
5/3 Minutes of Council meeting September 2014
Moved ZL1TPH, Seconded ZL1PK. Carried
5/4 Additional Agenda Items
5/5 Action Points
Action Points Monday Meeting of Council Conference 2013
01 ZL3PAH and Finance Sub Committee to review the costs and time
involved in ARX duties. On-going
Action Points Council Meeting December 2013
01 ZL1VH and ZL3PAH to look at Debby’s contract then follow with review, and update job description. On-going
Action Points from Special Skype Meeting 15 February 2014
02 ZL1VH will continue to advertise in Break In and HQ Info-line for a
permanent Editor for Break-In.
Additional: ZL1VH to resend ZL1TPH updated text for the next issue of Break In as this needs updating. Complete
15 ZL1VH to ask ZL2TLL for an evaluation of what he sees as the value that the
Association receives in attending such meetings for IARU. On-going
Action Points Council Meeting Friday 30 May 2014 Blenheim
01 ZL1TPH to progress Call Book production budget and report to Council.
Call book will be limited to 84 pages.
Additional A/P: ZL3PAH to contact the Roe Print to get the cost of producing an 84 page call book. Complete
06 ZL1TAJ to coordinate a service agreement to be included with the newly approved Spectrum Management policy. Part of FMTAG Review. See notes from ZL2TW.
07 ZL1VH/ZL2DL to follow up on Personal Liability insurance for branches with the Association Insurers.
Additional A/P ZL1VH to let Branches know what they will be covered for with this insurance.
ZL1VH is progressing with this. On-going
09; ZL1VH to report on the RSM meeting re Silent Keys, Repeater Licensing, unlicensed operation on amateur bands etc. Working with ZL2TLL on report. On-going
Action Points from Meeting Monday 2 June 2014 Blenheim
03 ZL2AJ to keep Council informed of developments with the Health and Safety Act and in particular compliance with regard to PCBU (a person conducting a business or undertaking).
Additional A/P ZL2AJ to send out an information paper on PCBU, to Councillors
03: ZL3PAH to write a specification of requirements for an updated NZART web site and circulate to Council. In progress. On-going
05 ZL2DL to progress sponsorship/merchandise options with Sharon Dawson of ICOM and advise Council before any firm decisions are made.
ZL2DL is getting prices on items. Suggestions for Clothing (only to order); Key Rings; Caps (there may not be much interest in these) and Bumper Stickers. A photo ID membership card giving members discounts at stores who sell radios was discussed.
Additional A/P: ZL1VH to put comment in Presidential Comment in Break In asking members what they would like in memorabilia and clubs to report back to council with suggestions.
06 ZL4TAE – Send a letter to ZL2TAR re FMTAG being reorganized and attach a copy of the restructure policy once complete. On-going
Action Points from Meeting July 2014
04: ZL4TAE to follow up on the status of the 9cm beacon application as Council has not approved this and it needs to be resolved and moved to approval. On-going
02 ZL3PAH/ZL1TPH/ZL2TW to work on NZART participation in the WIA Commemorative Plan for the 2015 ANZAC memorial. ZL100ANZAC callsign available to Clubs to use, also ZL1ANZAC, ZL2ANZAC, ZL3ANZAC, ZL4ANZAC. Establish an award. Period of operation to be one month. VK are proposing April 25 2015 to Dec 20 2015 but this thought to be too long a period to maintain interest in ZL. Branches and interested individuals will be able to register on-line to book a callsign for a particular period.
Action Points from Meeting August 2014
03: ZL1TPH, moved from ZL2UDF to prepare a draft Honour Role re donations and present to Council. Complete
Action Points from Meeting September 2014
A/P: ZL2AJ Warren to make contact with Andy in the Islands and see what system is working up there and get feedback on what NZART Council is proposing , and how the Cook Island administration would handle what NZART is suggesting. Proposal sent to Andy who is to discuss with the Cook Islands Administration. On-going
5/6 Confirmation of New Members September 2014
Moved ZL1TPH, Seconded ZL4TAE. Carried.
5/7 Monthly Financials September 2014
a) Monthly spreadsheet of payments: Moved ZL1TPH, Seconded ZL1PK. Carried.
b) Actuals versus Budget: Council reviewed and noted that we are on track to meet budget for the 2014 Financial Year.
5/8 Monthly Reports September 2014
a) FMTAG Monthly report. Moved ZL4TAE, Seconded ZL1TAJ. Carried.
b) AREC monthly financials – sent out via e-mail
c) Monitoring Service July-August report – sent out via e-mail
d) QSL Bureau report
Reports b, c and d moved ZL1TPH, seconded ZL1TAJ
5/9 Strategic Plan update
ZL1VH reminded Council that work on the Strategic Plan was needed and that this would be reviewed at the November meeting.
5/10 ARRL Handbook purchase
Council considered recommendations from the Business Manager for the purchase of ARRL Handbooks at the special member society price. Resolved that one box of 10 books to be purchased with the possibility of a second box if sufficient demand. That the sell price will be $95 including P&P from HQ.
A/P ZL1VH to advise ZL2DL of decisions.
5/11 WRC Donations received to date
Total donations received to date $2580.00. – spreadsheet enclosed. Council noted with pleasure the support from members.
5/12 Examination Supervisor Approvals
a) Peter Omer ZL2TRG – Gisborne Branch. Application approved. Moved ZL1PK, Seconded ZL2UDF. Carried.
b) Letter from Titahi Bay Br 42 re applications for Bruce Officer and Ken Pattle. Not approved as correspondence from the Branch states they are not willing to work within the NZART ARX framework and will use their own ARX.
c) Max Wheatley – Manawatu Branch. Application approved. Moved ZL4TAE, Seconded ZL2UDF. Carried.
5/13 Leave of Absence
5/14 General Business
5/15 Information Papers
a) IARU Administrative Council meeting - e-mailed
b) KARL 60th Anniversary
A/P ZL1VH to write to KARL congratulating them on their 60th Anniversary.
c) RadioCommunications Act Review – ZL2TLL. Council noted the report with thanks.