Held via Skype on Tuesday 6th May 2014 commencing 7:30pm
11/1 Roll Call Chairman: ZL2TW Stuart Watchman
Council Present ZL1PK Phil King, ZL1TAJ Neill Ellis, ZL1TPH Stephen Hayman, ZL2MAX, Max Wheatley, ZL2AJ Warren Harris, ZL2UDF Malcolm Wheeler ZL3PAH Phil Holliday, ZL4TAE Terry Thomas
ZL2TLL Don Wallace, ZL2BHF Jim Meachen
Min Sec: Topsy ZL2LS
11/2 Apologies ZL1VH Vaughan Henderson
11/3 Confirmation of Minutes April 2014 Moved by ZL1TPH 2nd by ZL1TAJ
11/4 Additional Agenda Items Nil
09/5 Action points November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. Complete
F/F February 2013 Wellington Airport 08 FMTAG/ZL4TAE to prepare a process of replacement engineering skills if ZL2TAR is not available. David ZL2SX to report back to Council on a suitable replacement in this event. Additional AP ZL1VH to write and phone the person concerned. Complete Additional AP ZL1TPH to resend out restructure paper to council Complete Redundant pending FMATG review
10A ZL3PAH HQ processes and documentation. Thanks given to both Debby and Phil Complete
Action Points Monday Meeting of Council Conference 2013 01 ZL3PAH and Finance Sub Committee to review the costs and time involved in ARX duties. To be left until the processes and documentation are complete then can review the cost of the ARX duties. This has just been finished and is now going back to the Finance sub Committee Ongoing
Action Points Council Meeting December 2013 01 ZL1VH and ZL3PAH to look at Debby’s contract then follow with review, and job description. Phil ZL3PAH is awaiting information from Vaughan re this Ongoing Additional AP ZL1VH to forward performance review form with Debby’s contract to ZL3PAH
02 Finance Sub Committee – to analyse costs involved with payments via Pay Pal. This has been circulated to Council, Council have agreed with this and ZL3PAH to talk with Debby about getting this sorted, then up and running. Complete Action Points from Special Skype Meeting 15 February 2014 01 ZL2DL to monitor and report on progress with SHARP. Thanks to Debby NZART has received a new contract from Sharp for a cheaper machine. Debby has amended this from 36 months to 30 months and signed it, awaiting a reply. Ongoing 02 ZL1VH will continue to advertise in Break In and HQ Info-line for a permanent Editor for Break-In. Ongoing
06 ZL1VH awaiting response from ZL2TFZ re AREC financing their ND position Ongoing 13 ZL1VH to draft a letter that can be sent to branches suggesting the benefit to branches, if they get some of their non NZART members to rejoin the Association. Circulate to Council prior to sending. Complete (on discussion with Debby 7/5/14 this is complete)
15 ZL1VH to ask ZL2TLL for an evaluation of what he sees as the value that the Association receives in attending such meetings for IARU. This is to be discussed at the face to face meeting on the Friday
Action Points from Skype Meeting 4th March 2014 01 ZL2LS to look into the costs for the production of the ARRL based sticker “When all else fails…Amateur Radio” or a similar style and circulate to Council for approval before printing. ZL1VH to send ZL2LS all relevant information for her to take this over. Ongoing
11/6 Confirmation of New Members April 2014 Moved by ZL4TAE 2nd by ZL1TPH Carried
11/7 Monthly Financials April 2014 a) Monthly spreadsheet of payments b) Actuals versus Budget Moved by ZL1TPH 2nd ZL3PAH Accepted
11/8 Monthly Reports a) QSL Bureau report b) FMTAG Monthly report c) AREC monthly financials Moved by ZL1PK 2nd ZL2AJ
11/9 Strategic Plan ZL1VH asked that each Councillor who has undertaken a core objective, to report on it at the Friday meeting of Council in Blenheim. – This is for your information only and reminder to all Councillors
11/10 6 Meter Beacon Motion: "That NZART Council has considered the e-mail from Bob Sutton ZL1RS to FMTAG and carbon copied to Council on Tuesday, 18 February 2014 at 5:52 PM. It has seen no evidence in support of the claimed objection to this licence. It has seen written evidence from the submitter that he has consulted the 6 m band fraternity has been operating the beacon under controlled and supervised circumstances without problems, has consulted RSM who have suggested a different configuration with a 1 dB increase in EIRP. Council member Stephen Hayman requested the identity of whom FMTAG had consulted regarding this application during the April Skype meeting, FMTAG were unwilling or unable to provide this contact's details and as such Council has no evidence this consultation was ongoing at that time. Subsequently NZART Council to give approval for Tony Brown to proceed with the licence application on the requested frequency.
Moved ZL1TAJ Seconded ZL1TPH Carried A/P ZL1VH to check that this request has been carried out by ZL2TAR by the end of the week (9th May 2014)
11/11 Attendance to WIA Conference 16 -18 May 2014 At this late stage no councillor is able to attend. ZL1TAJ suggested an alternative. ZL2TW to discuss this with ZL1VH.
11/12 Feedback from Call Book 2014 1) North Canterbury Branch 68 2) Nelson Branch 26 3) Rodney Branch 71 Need more input re this. Take this to the face to face meeting on the Friday at conference and then maybe take it to the AGM for further discussion.
11/15 Information Papers a) 49MHz Consultation letter from ZL2TLL to Robin Campbell. Complete
11/16 Leave of Absence Nil
11/17 General Business FMTAG Working Group ZL2AJ has recirculated the ZL1TPH proposal version 5 with comments and is looking for feedback from the review group. The working group is to get something together by the face to face at conference and we can go from there.
No further business meeting closed by Chairperson at 20.26 hrs 06.05.14 Topsy Scott ZL2LS On air minute Secretary
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