Held via Skype on Tuesday 4 February 2014 commencing 7:35pm
08/1 Roll Call Chairman: ZL1VH Vaughan Henderson
Council Present ZL1PK Phil King, ZL1TAJ Neill Ellis, ZL1TPH Stephen Hayman, ZL2MAX, Max Wheatley ZL2UDF Malcolm Wheeler, ZL2TW Stuart Watchman, ZL3PAH Phil Holliday. ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
08/2 Apologies Warren Harris ZL2AJ
08/3 Confirmation of Minutes December 2013 Moved by ZL1TPH 2nd ZL1PK Confirmed
08/4 Additional Agenda Items NIL
08/5 Action points November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. ZL2TW will finish off and re circulate to Council before end of week. Ongoing
F/F February 2013 Wellington Airport 01 Finance Sub Committee to review all HQ expenditure and discuss with Debby/Evan. This is pertaining to the photocopier. Hope to have sub finance committee meeting before the 15th and will report back to Council Ongoing
07 ZL1VH to look into the costs for the production of the ARRL based sticker “When all else fails…Amateur Radio”. Additional Action: ZL1VH to have a look at another design, we might have a couple of designs to choose from. ZL1VH is looking at another design and hopes to have this sorted for the meeting on the 15th or March Council net. Ongoing
08 FMTAG/ZL4TAE to prepare a process of replacement engineering skills if ZL2TAR is not available. David ZL2SX to report back to Council on a suitable replacement in this event. Additional Action ZL1VH to email David advising him that council is not happy not knowing who this person is. ZL1VH has emailed ZL2SX and as to date has not had any reply. Council is to agree on action on 15th. Ongoing
10A ZL3PAH HQ processes and documentation. ZL3PAH has had some documents form Debby already and they look good, and she is well on the way with this Ongoing
Action Points Monday Meeting of Council Conference 2013 02 ZL3PAH and Finance Sub Committee to review the costs and time involved in ARX duties. Ongoing
03 ZL2DL create a time sheet on ARX duties to run over 3mths period then report back. ZL2DL is still working on this Ongoing
04 ZL2AJ to liaise with Debby and prepare an FAQ summary on ARX duties. ZL2AJ was absent from meeting so no update. Ongoing
Action Points Council Meeting September 2013 02 ZL1VH has written up job vacancy advertisement for Break In Editor position. Additional Action ZL1VH to contact this person and report back to council ZL1VH has put the ad in Break In and will continue to advertise for new Editor as the person who was interested can no longer do this job. NZART continue to advertise in Info line and over the Official Broadcast. ZL1TPH has offered to stand in as the interim editor until a permanent editor can be found Ongoing
Action Points Council Meeting October 2013 01 ZL3PAH reviewing Payments spreadsheet, has discussed with Evan re splitting the wages and overtime up and this has been done. Complete
02 ZL3PAH to circulate updated strategic plan to Council This has been circulated to Council, and tasks will be allocated on the 15th. Ongoing
Action Points Council Meeting December 2013 01 ZL1VH and ZL3PAH to look at Debby’s contract then follow with review, and job description This is still to be looked at and the review still to be done. 02 Finance Sub Committee – to analyse costs involved with payments via Pay Pal. ZL3PAH will report back after the next Sub Finance Committee meeting Ongoing
08/6 Confirmation of New Members January 2014 Moved by ZL1TPH 2nd by ZL2UDF Confirmed 08/7 Monthly Financials January 2014 Moved by ZL4TAE 2nd by ZL1Pk Ratified ZL2UDF made mention that the spreadsheet Debby is using needs some improvements made to this. ZL1VH to speak to Debby re this.
08/8 Monthly Reports a) QSL Bureau report b) FMTAG Report and Recommendations Moved by ZL1TPH 2nd by ZL2TW Confirmed
08/9 Additional Satellite Service Spectrum on 2m ZL1TPH to do some work on this and report back to Council Ongoing
08/10 Feb 15 Skype Meeting Meeting to commence at 09.00 hrs and work from there
08/15 Information Papers Nil
08/16 Leave of Absence Nil
08/17 General Business An updated agenda for the Skype meeting on the 15th will be sent out later this week.
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