Meeting held on 3820kHz, Tuesday 4th September 2012 commencing 7:30. Roll call at 7:25pm.
04/1 Roll Call Chairman: Stuart Watchman ZL2TW
Council Present ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL1TAJ Neil Ellis ZL2AJ Warren Harris, ZL2AMJ Fred Johnson, ZL2HD John Andrews ZL3PAH Phil Holiday ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
04/2 Apologies Vaughan ZL1TGC
04/3 Confirmation of Minutes August 2012 meeting. Moved ZL1PK Seconded ZL1TPH Carried
04/4 Additional Agenda Items 4/12 Question Bank 4/13 Letter to Wellington VHF Group
04/5 Action points from Feb 2011 on air Council Meet 05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group. Nothing has been heard from the Environment Court Additional action: ZL2HD to work with Mike Newman ZL1BNB on work being done on district and city plan changes to list these and keep Council informed. ZL2HD is working with Mike ZL1BNB. Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H 06 ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web. Ongoing
Action Points from September 2011 Council Net 04 ZL2AJ to lead email discussion regarding the formulation of a business Working group to discuss options for the future of NZART HQ. The counter offer has been accepted by the landlord but NZART has not formally committed to this as yet. Debby ZL2DL is looking at another possibility. Ongoing
Action Points from November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. Ongoing Action Points from December 2011 Council Net 04 ZL1PK to liaise with Tauranga re the Environment Court re District Plans. ZL1PK mentioned that the overall plan is almost finalised but will leave as ongoing in the interim. Ongoing
Action Points Council meeting Friday F/F Nelson June 2012 02 ZL4TAE to keep ZL2TLL informed regarding Monitoring issues raised by John Martin ZL1GWE, so he can keep RSM updated. Ongoing 03 ZL2AJ/ZL2TW to prepare a letter and circulate to Council before forwarding to Wellington VHF. Letter has been circulated. .Refer to additional items 4/13
Action Points Council meeting Monday F/F Nelson June 2012 01 ZL2HD to write a letter to the Managers of the National System to reduce considerably the forwarding of packet data. Letter has been written and sent to ZL1TGC. Complete ZL1TGC: To circulate letter to the managers of the National System regarding the forwarding of packet data. Ongoing
06 ZL2HD to revisit the results of the 2010 membership survey and update Council and finalise by e-mail, prior to publishing in Break In and HQ Info-line Ongoing Action Points Council meeting August 2012 01 ZL1TGC to contact ZL4QS re minutes from IARU meeting in Nelson If anyone would like copy of minutes please let ZL1PK know and he will get them to you. Complete 02 ZL1TGC To contact Doug and FMTAG asking a list could be provided of only those Branches that need to be followed up. Complete 03 ZL2DL Debby to follow up on all branches that have not responded to the letter sent out re membership less than 5. Matamata Br 44: phone call received and wish to be placed in recess
A/P Council to pass motion at next meeting to place Branch 44 in recess Ingelwood Br 19: phone call received and wish to remain as a branch Complete Opotiki Br 72: phone call received and wish to remain as a branch Complete Letter attached from Waitara Br 47: wish to remain as a branch at this stage while they await the outcome of the membership promotion. Complete Kawerau Branch 67: Letters have been received and wish to remain as a branch Complete Additionally, the secretary of Kawerau branch 67 has raised concerns over the letter from Council and the proposed membership drive. A/P ZL2TW To ring Bev from Kawerau Branch 67 and discuss concerns with her regarding the letter re branch members and the membership promo, then talk with VaughanZL1TGC. 04 ZL2DL To forward to letter of concern to FMTAG for their input and comment and suggest that they work with Simon ZL1SWW. Complete A/P ZL2HD John to find out update re this and pass onto Council and then ZL1SWW 05 ZL2DL To notify Jim Pye that Council is happy for this to proceed and that ZL2AMJ willing to give him his copies of the Break In, in maybe year lots or however he would like them, but to be returned when finished with to Fred ZL2AMJ. Fred and Jim have been talking and delivery is in progress,. Complete
04/6 Confirmation of New Members August 2012 Moved ZL2AJ Seconded ZL1TPH Carried
04/7 Monthly Financials August 2012 a) Ratification of payments August 2012 b) Actuals versus Budget. Moved ZL1TPH Seconded ZL2AJ Carried
04/8 Monthly Reports a) QSL Bureau report – ZL2RR b) FMTAG c) Monitoring Service Report July A & C Moved ZL1TPH Seconded ZL1PK B Moved ZL2HD Seconded ZL2AJ Carried
04/9 Wellington Radio Club Constitutional change Moved ZL2HD Seconded ZL1TPH Carried ZL2HD made mention that this is purely an administrative change only, so the end of year does not clash with the Christmas Holidays .
04/10 NZART Promotion – sale days ZL2CQ Council to consider the content of this letter. ZL2AJ to discuss this further with the letter writer at meeting on Wednesday 5th September and report back to council. A/P ZL2AJ to report on meeting with ZL2CQ regarding his ideas for promoting NZART once he has spoken to him.
04/11 IARU R 3 Papers in drop box IARU Papers have been posted to IARU R 3 Secretariat. These are available for Council to view in the drop box.
04/12 Question Bank ZL2AJ moved ‘that the updated question bank and examination software as circulated via email be placed on the NZART Website’. Motion seconded ZL1TPH Council voting: ZL1PK for ZL1TPH for ZL1TAJ for ZL2AJ for ZL2AMJ Abstaining ZL2HD against ZL3PAH for ZL4TAE for
Vote 6 for. 1 against 1 abstention Carried
4/13 Letter to Wellington VHF Group ZL2AJ moved that the reply letter to the Wellington VHF Group- draft circulated- be sent to the Wellington VHF Group. Seconded ZL1TPH Council Voting: ZL1PK for ZL1TPH for ZL2AJ for ZL2AMJ against Zl2HD against ZL2PAH for ZL4TAE for ZL1TAJ for
Vote 6 for, 2 against Carried
04/14 Information Papers Nil
04/15 Leave of Absence Nil requested for next meeting
04/16 General Business ZL2HD requested that the voting from 4/12 and 4/13 be recorded in the minutes.
ZL2AMJ made mention that the letter to the Wellington VHF group was received too late in the proceedings. ZL2TW replied that it was the same letter that was sent out a month ago.
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