Minutes 2nd October 2012

Meeting held on 3820kHz, Tuesday 2nd October 2012 commencing 8.00pm. Roll call at 7:55pm.

05/1    Roll Call
Chairman:    Stuart Watchman ZL2TW

Council Present
ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL1TAJ Neil Ellis
 ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL3PAH Phil Holiday
ZL4TAE Terry Thomas

Min Sec:    Topsy ZL2LS

05/2    Apologies  
ZL1TGC Vaughan Henderson
ZL2AJ Warren Harris                moved ZL1TPH 2nd ZL1PK

05/3    Confirmation of Minutes September 2012 meeting.
Moved ZL1TPH
2nd ZL4TAE                        Minutes Confirmed

05/4    Additional Agenda Items
5/11 Use of ZL6 call sign
5/12 Chairmanship of IARU Region 3
                
05/5    Action points from Feb 2011 on air Council Meet
05    ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group. Nothing has been heard from the Environment Court     
Additional action: ZL2HD to work with Mike Newman ZL1BNB on work being done on district and city plan changes to list these and keep Council informed.
Nothing has been heard from Council                    Ongoing

Action points from June 2011 Face to Face Friday meeting of Council U/H
06    ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.            Ongoing    

Action Points from September 2011 Council Net    
04    ZL2AJ to lead email discussion regarding the formulation of a business
Working group to discuss options for the future of NZART HQ.    

Motion by e-mail since September net:
That NZART signs the 4 year lease offered to us by our current landlord, accepting the terms as a rent review will be held in two years, and power contribution may increase as power charges do.
Moved ZL2AJ        Seconded ZL1PK
The motion is to be left on the floor at this stage until ZL2AJ has received a written lease proposal from the Landlord for circulation to council.

Action Points from November 2011 Council Net
07    ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval.                                Ongoing                                                         
Action Points from December 2011 Council Net
04    ZL1PK to liaise with Tauranga re the Environment Court re District Plans.
ZL1PK mentioned that the overall plan is almost finalised but will leave as ongoing in the interim.    
Judges decision has been given.                        Complete                                        

Action Points Council meeting Friday F/F Nelson June 2012
02    ZL4TAE to keep ZL2TLL informed regarding Monitoring issues raised by John Martin ZL1GWE, so he can keep RSM updated.    
Correspondence has been initiated, no reply has been received.    Ongoing     

03    ZL2AJ/ZL2TW to prepare a letter and circulate to Council before forwarding to Wellington VHF.     Letter has been circulated.            Complete
Refer to additional items 4/13                    

Action Points Council meeting Monday F/F Nelson June 2012
ZL1TGC: To circulate letter to the managers of the National System regarding the forwarding of packet data.                            Complete                
06    ZL2HD to revisit the results of the 2010 membership survey and update Council and finalise by e-mail, prior to publishing in Break In and HQ Info-line
                                        Ongoing    

Action Points Council meeting September 2012
01    Council to pass motion at next meeting to place Branch 44 in recess    
Complete
02    ZL2TW To ring Bev from Kawerau Branch 67 and discuss concerns with her regarding the letter re branch members and the membership promo, then talk with VaughanZL1TGC.                                Complete
A/P ZL1TGC to write to Kawerau Branch re misunderstanding of the number of members in their branch.

03    ZL2HD John to find out update of 925MHz issue and pass onto Council and then ZL1SWW                                Complete
04    ZL2AJ to report on meeting with ZL2CQ regarding his ideas for promoting NZART once he has spoken to him.                    Complete

05/6    Confirmation of New Members September 2012
 Moved ZL4TAE
2nd ZL3PAH                                    Confirmed

05/7 Monthly Financials September 2012
a)    Ratification of payments 2012
b)    Actuals versus Budget.    
Moved ZL1TPH 2nd ZL2HD
    
05/8    Monthly Reports
a)    QSL Bureau report – ZL2RR  
b)    FMTAG  
c)    Monitoring Service Report
d)    AREC August financials
A, C, D moved by ZL1TPH 2nd Zl3PAH
    FMTAG report: moved ZL2HD seconded ZL1PK
ZL4TAE raised the matter that there had been an objection to the final recommendation re the Branch 39 Papamoa UHF repeater frequency change.
A/P ZL2TW to call Doug straight after council meeting and sort via email through Council urgently.
ZL2TW phoned Doug: there has been no formal objection lodged. This was e-mailed around council, no further comment.            Carried

05/9    Travel requirements for Feb Face to face
The February face to face meeting of Council is to be held at Wellington Airport, The De Havilland Room on February 16th commencing at 8:30am.
Can you please advise the Business Manager of your travel arrangements?
ZL2TW reminded everyone to get in early for bookings please.
    
05/10     Matamata Branch 44 Closure
As previously advised Matamata Branch has now closed as there are no surviving members. The branch account has been closed with the balance being transferred to NZART. This totalled $2039.03. This was all the assets the branch held.
ZL4TAE moved that Council places Branch 44 Matamata into recess
 2nd by ZL1TPH                                 Carried

05/11    Use of ZL6HQ Call sign
Branch 13 Hawkes Bay is requesting the use of the call sign ZL6HQ during the Silver Fern rally for the base station in Hamilton from the 9th to the 18th November
ZL1TPH moved that Council approve the use of the call sign ZL6HQ by Branch 13 as above.
2nd by ZL1TAJ                                Carried
A/P ZL2DL to notify ZL2AJ re council decision for call sign.
 
05/12    Chairmanship IARU Region 3
One minutes silence was observed by Council for the recent passing of Michael Owen VK3KI, WIA President and Chairman of Directors region 3, IARU who passed away suddenly on the 22nd of September.

ZL2AMJ moved that NZART Council Congratulates Peter Lake ZL2AZ on the unanimous election by the Directors of IARU Region 3 as their Chairman for their remaining term and offers our full support to him.
                                        Carried
This motion was carried unanimously.
A/P ZL2DL to write to Peter on behalf of NZART Council and congratulate him on his appointment.

5/13


05/14    Information Papers
a)    Letter from Nelson branch and donation to IARU R 3 Conference
Thanks was given for the donation
b)    Oceania DX Contest Committee

05/15    Leave of Absence
Nil

05/16    General Business
ZL2HD: asked that a letter be written to thank Branch 26 for their recent donation for the registrations for IARU
A/P ZL2TW to action this letter

No further business meeting closed at 20.40 hours

Thanks given from Stuart to all



02.10.12

Topsy Scott ZL2LS
On Air minute Secretary