Council » Minutes » 2012 Minutes » 2012 MAY

Minutes 1st May 2012

Meeting held on 3820 kHz, Tuesday 1st May 2012 commencing 7:30. Roll call at 7:25pm.

 

11/1    Roll Call

Chairman:      Vaughan Henderson ZL1TGC

 

Council  Present

ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL1TAJ Neil Ellis

ZL2AJ Warren Harris, ZL2AMJ Fred Johnson, ZL2TW Stuart Watchman,

ZL4TAE Terry Thomas

 

Min Sec:        Topsy ZL2LS

 

 

11/2    Apologies 

ZL4PLM Simon Lewis

ZL2HD John Andrews

 

11/3    Confirmation of Minutes April ‘on air’ meeting.

Amendment to last minutes that ZL4PLM had put apology in but was not recorded

Moved by ZL1TPH 2nd by ZL2AMJ                                                             Confirmed

 

11/4    Additional Agenda Items

Nil

 

11/5    Action points from Feb 2011 on air Council Meet

05        ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group.                                                                                Ongoing

 

Action points from June 2011 Face to Face Friday meeting of Council U/H

06        ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.

 A/p Zl2TGC to recirculate this around councillors                                    Ongoing

                       

07        ZL1TGC to consult with Alan ZL1AMW regarding a web drop box for Council information.   ZL1TGC will be talking with Alan re this shortly and will report back to council via email.

ZL2HD has taken over this action point and has set up a drop box, and invitation sent out to all join and have access                                                            Complete

 

Action Points from September 2011 Council Net     

04        ZL2AJ to lead email discussion regarding the formulation of a business

Working group to discuss options for the future of NZART HQ. 

Apologies given by ZL2AJ for not having this done.                                 Ongoing

 

Action Points from November 2011 Council Net

07        ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval.                                                                                    Ongoing                                                                                                                                                                                                                   

Action Points from December 2011 Council Net

04        ZL1PK to liaise with Tauranga re the Environment Court re District Plans.

Mediation has failed so proceeding to court. Tauranga getting evidence ready as has to be handed in shortly. Court hearing date has been set for the week of the 14th May.

Evidence has been lodged, now just waiting for day in court.                  Ongoing

 

Action Points from Council F/F February 2012

02        ZL1TGC, discuss with AREC ND that LandSAR Trust account needs to be

managed by the management team, not Evan Sayer.                              Ongoing                               

09        ZL2DL Send a letter to ZL4QS advising of Council’s concerns re IARU committee. With an undertaking in writing that the committee will function more cohesively from now on.

 

ZL1TGC to circulate the original letter to council, and also contact John re following up with this, also re those attending Region 3 Conference in Vietnam.

Zl1TGC is still waiting for response from John.

Action Point ZL2DL: to recirculate original letter to all other members of the IARU committee.                                                                                           Ongoing

 

Action Points from Council Net March 2012

03        ZL1TGC to contact the Non Ionising Radiation officer regarding the LGLO annual report.  ZL1TGC has contacted David re this and there are no additional concerns for HF regarding increase of power, but if you are using more than 100 MHz on VHF/UHF you will need to re-calculate the radiation emission and check that it is compliant.

Action Point ZL1TGC to put this in writing as per verbal discussion with David.

                                                                                                                        Ongoing

Action Points from Council Net April 2012

01        ZL2DL please notify Papakura branch of Council’s decision to accept Robert Stokes as Examination Supervisor.                                        Complete

02        ZL1TGC to contact Thames Branch 41 and ask the Branch to resubmit the   correct examination supervisor application form and correct signatures. 

                                                                                                                        Complete

03        ZL1TGC to give notice of intent that NZART is going to place Wairarapa Branch 82 into recess. This notice to go into both info line and the next Break In. Call for comments from Branch members with in two week period following publication, and then move on from there.                                               Ongoing

04        ZL2DL to forward a list to Council of all Branches with less than the minimum required membership as per the NZART Constitution.            Complete

05        ZL1TGC to send out email calling for nominations for the position of Vice President, then this can be voted on via e-mail

Congratulations given to Stuart ZL2TW on his appointment to this position.                                                                                                                             Complete

 

11/6    Confirmation of New Members April 2012

Moved by ZL2AJ 2nd by ZL1TAJ                                         New members confirmed

 

11/7 Monthly Financials April 2012

a)            Ratification of payments April 2012

Moved by ZL1PK 2nd by ZL2TW                       Payments Ratified

b)            Actuals versus Budget                             not supplied this month

     

 

11/8    Monthly Reports

a)           QSL Bureau report – ZL2RR

Moved by ZL1TPH 2nd by ZL4TAE                         Accepted

b)          FMTAG 

ZL1TAJ moved that the final recommendations be accepted

2nd by ZL2AJ                                                             Accepted

c)           Monitoring Service report – sent via drop box

Moved by ZL1TPH 2nd by ZL1PK                           Accepted

d)          AREC financials

Moved by ZL4TAE 2nd by ZL1TPH                         Accepted

 

 

11/9    Wellington VHF Group Letter

ZL1TGC asked that this be carried over to the Friday face to face meeting in Nelson in June

Action Point: ZL2DL to add to agenda for the Friday face to face please     

 

11/10  Examination Supervisor nominations

Taupo Branch 60

Kelvin Brooking ZL1KU

Graeme Frederick ZL1BU

Moved by ZL2TW 2nd by ZL2AJ                                                     Carried

Action Point: ZL2DL to notify the branch concerned of council decision

 

11/11  Nominees to be presented awards at Conference:

Jumbo Godfrey award

Council reviewed the list of names submitted.  Nomination two not accepted as not a current member of NZART. So there will be only three nominees to receive the Jumbo Godfrey Award.

Action Point: ZL2TW to contact the person concerned and ask the reason why he did not renew his membership this year

 

Amateur of the year

Council noted that this was a most appropriate recipient of this award.

 

All in favour.

 

11/12  Examination Database- ZL2AJ

Motion: “That a sub committee be formed to monitor, discuss and approve question changes and recommend any changes to the NZART ARX (or Deputy) for submission.

 

Explanation

RSM would like to see questions changes be discussed by learned people within the association, to confirm that any question changes have been thoroughly thought about and thrashed out. I propose that a subcommittee be formed. This sub committee would by right consist of

-       NZART President

-       NZART ARX

-       NZART Deputy  ARX

-       Anyone else council decides should be on this committee

 

If this is passed I would like to nominate Gary Bold ZL1AN and Hannes Hanekom ZL1LW. Others may also be approached.

 

Moved by ZL2AJ 2nd by ZL1TPH

Vote carried out       for   6    against nil

ZL2AMJ abstained from voting                                                       Motion Carried.

Action Point ZL2AJ

ZL2AJ to approach the two people he suggested and do a recommendation of sub committee  and have ready to present at the June face to face meeting on the Friday.

 

11/13  Information Papers

a)    Auckland Branch – NZARD report

b)    SARC Change of name – ZL1BFB Ann Walker

Both information papers noted

 

 

11/14  Leave of Absence

ZL2AMJ for Conference in Nelson and face to face meetings on Friday and Monday

 

11/15  General Business

ZL2LS asked all councillors re arrival times for Conference and to let them know that some one will be at the airport to collect them on Friday and Terry on the Thursday.

 

There being no further business the meeting closed at 20.20 hrs

 

Travel safe everyone see you all at conference in Hamtastic Nelson

 

 

ZL2LS

Topsy Scott

On Air minute secretary

01.05.12