Meeting held on 3820kHz, Tuesday 3rd July 2012 commencing 7:30. Roll call at 7:25pm.
02/1 Roll Call Chairman: Vaughan Henderson ZL1TGC
Council Present ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL1TAJ Neil Ellis ZL2TW Stuart Watchman, ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
02/2 Apologies Warren Harris ZL2AJ, Fred Johnson ZL2AMJ, John Andrews ZL2HD
02/3 Confirmation of Minutes Friday 1st June meeting. Moved by ZL2TW 2nd by ZL1TPH Minutes confirmed
02/4 Additional Agenda Items IARU Papers
02/5 Action points from Feb 2011 on air Council Meet 05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group. Waiting on court decision. Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H 06 ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web. Ongoing
Action Points from September 2011 Council Net 04 ZL2AJ to lead email discussion regarding the formulation of a business Working group to discuss options for the future of NZART HQ. This is progressing, at moment waiting for counter offer from Landlord Ongoing
Action Points from November 2011 Council Net 07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. This is moving along with some help from local branch members Ongoing Action Points from December 2011 Council Net 04 ZL1PK to liaise with Tauranga re the Environment Court re District Plans. Written Judgement has now turned up 70 pages. Waiting for Tauranga City Council to make amendments to the city plan. Ongoing Action Points from Council Net April 2012 03 ZL1TGC to give notice of intent that NZART is going to place Wairarapa Branch 82 into recess. This notice to go into both info line and the next Break In. Call for comments from Branch members with in two week period following publication, and then move on from there. The notice has been issued in info line and Break In, with a deadline for the 22nd June. There have been no comments from any Branch members trying to reinstate branch 82. ZL1TGC moved to proceed to place South Wairarapa Branch 82 into recess. 2nd by ZL2TW. Carried. Complete.
Action Points Council meeting Friday F/F Nelson June 2012 01 ZL2DL to write and inform the branch that the suspension has been lifted. Complete 02 ZL4TAE to keep ZL2TLL informed regarding Monitoring issues raised by John Martin ZL1GWE, so he can keep RSM updated. Ongoing 03 ZL2AJ to prepare a letter and circulate to Council before forwarding to Wellington VHF. ZL2TW to chase this along please Ongoing 04 ZL2DL to get Evan to show her how to back up weekly and copy to be kept off site. Ongoing 05 ZL2DL advise TECG that the amendment as submitted has been approved by Council. Complete 06 ZL1TGC to call for a volunteer to fill the Midlands District Council position. There has been 3 people show expressions of interest in this position. Will wait until after the Break In has come out. Ongoing
Action Points Council meeting Monday F/F Nelson June 2012 01 ZL2HD to write a letter to the Managers of the National System to reduce considerably the forwarding of packet data. Ongoing 02 ZL1TGC to recirculate the paper by Michael Owen Region 3 Director numbers.ZL1TGC is awaiting copy; this will be forwarded to council in the next few days. Ongoing 03 ZL2HD to liaise with Rhonda Merritt of AON Insurance and determine sites that need to be included on the public liability cover. Complete 04 ZL1TPH to prepare an advertisement for Break In and HQ Info-Line for position of VHF/SHF Records Keeper. Complete 05 ZL2DL to prepare a letter to branches with less than 5 members wish to remain active as a branch of NZART as per the NZART Constitution. Council to review, prior to being sent. Ongoing 06 ZL2HD to revisit the results of the 2010 membership survey and update Council prior to publishing in Break In and HQ Info-line Ongoing 07 ZL1TGC To discuss with John Walker copy received for Break In which he does not feel appropriate or amateur radio related. Complete 08 ZL2DL to write to the President of Tararua Br 06 quoting 7.3C of the NZART Constitution re Branch committee members. Complete 09 ZL1TGC to place an advertisement in Break In for the Midlands Council position. Complete
02/6 Confirmation of New Members June 2012 Moved by ZL1TPH 2nd by ZL4TAE new members approved
02/7 Monthly Financials June 2012 a) Ratification of payments June 2012 Moved by ZL2TW 2nd by ZL1TPH Payments ratified b) Actuals versus Budget Accepted
02/8 Monthly Reports a) QSL Bureau report – ZL2RR b) FMTAG no final recommendations this month c) AREC Financials All three reports moved by ZL1TPH 2nd by ZL2TW
02/9 Branch responses to FMTAG request for Licences Nelson Br 26, Rotorua Br 33,
A/P ZL4TAE To ask Doug ZL2TAR to circulate to council an updated list of branches who have not yet replied re repeater licences so that Council can chase them up.
02/10 IARU Papers Three papers received (NZART Report, Christchurch AREC Earthquake Response and NZART Bandplan Update) Received and noted.
02/13 Information Papers a) VHF/UHF/SHF Records Coordinator ZL4TAE moved that this job description be adopted 2nd by ZL2TW Report adopted by council b) Barry Stewart newspaper article noted and good publicity for Amateur radio c) AREC 5 MHz Usage report : Good to see this report, hopefully this will continue
02/14 Leave of Absence ZL4TAE will be absent during the middle of July, has his daughters wedding
02/15 General Business
No general business to discuss to night.
No further business, President ZL1TGC closed meeting at 20.10 hrs
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