Held at Wellington Airport 18th February 2012 Commencing 0830.
Visitors: 3:30 David Andrews ZL2SX, Doug Ingham ZL2TAR
Meeting commenced at 8:30am sharp.
The chair asked that everyone behave appropriately. All items will be discussed around the table prior to a motion being put.
FF8/2 Roll Call
Council: Vaughan Henderson ZL1TGC, Phil King ZL1PK, Stephen Hayman ZL1TPH
John Andrews ZL2HD, Fred Johnson ZL2AMJ, Warren Harris ZL2AJ
Stewart Watchman ZL2TW, Simon Lewis ZL4PLM
Terry Thomas ZL4TAE
Minute Sec: ZL2DL
Don Wallace ZL2TLL
FF8/4 VHF Records Keeper
ZL4PLM advised that the VHF Records document had been sent to Break-In for publication and he would respond to any feedback received. Ongoing
FF8/5 Additional items
FF8/19, FF8/20, FF8/21, FF8/22 and FF8/23 added to the agenda.
FF8/6 Action points
Action points from June 2011 Face to Face Friday meeting of Council U/H
01 ZL2HD and Council to prepare proposed amendments to the
Constitution regarding charitable status and circulate to Council, then send out via HQ Info-line for any further suggestions/recommendations from members. Remove
Motion: That Council defer any further action on NZART charitable status until such time as government reorganisation is clarified.
Moved ZL1TGC Seconded ZL2TW Carried
06 ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web. Draft paper circulated at meeting for comment. Ongoing
07 ZL1TGC to consult with Alan ZL1AMW regarding a web drop box for Council information. Ongoing
Action Points from August 2011 Council Net
01 ZL2HD: To report progress on IBM Grant Delete
FF8/7 Annual Reports anything not discussed
01) AREC ND Annual report Accepted
02) National Training Officer
Motion: That this report be accepted
Moved ZL2TW Seconded ZL1TPH
ZL2HD against, ZL2AMJ/ZL2AJ abstained Carried
03) Officer Liaison Report Accepted
04) VHF Records Accepted
05) IARU Liaison Officer annual report
Motion: That the IARU annual report be accepted
Moved ZL1TGC Seconded ZL1TPH
Against ZL2HD, ZL2AMJ Carried
FF8/8 Annual Accounts Draft
a) Draft Annual Accounts – Evan advised notes were not quite complete.
Expenditure is high, and membership has reduced by approximately 50 members.
Evan confirmed that he is not responsible for auditing the AREC LandSAR Trust. The year end for the Trust is 30 June.
A/P ZL2DL to send out Draft Budget figures for 2012
A/P ZL2KH, discuss with AREC ND that LandSAR Trust account needs to be managed by the management team, not Evan Sayer.
Evan is only able to audit the AREC funds held by NZART
b) Actuals versus budget for Jan/Feb
FF8/9 Repeater Licensing back to Branches.
RSM has now made the process easier, it is time to pass these back to branches.
Motion: That we encourage branches to take back their repeater licences.
Moved ZL1TGC Seconded ZL1PK Carried
Motion: That NZART implement a charge for the handling of the repeater license fees and introduce a late payment fee.
Moved: ZL2HD Seconded ZL1PK Carried
Repeaters of National Significance
Motion: That NZART pays the annual licence fees of the National System, IARU beacons, plus other repeaters considered to be of national significance.
Moved ZL2HD Seconded ZL1PK Carried
A/P ZL2KH to prepare appropriate wording to encourage branches to pay their licence fees and financially assist NZART in maintaining the costs of the above licenses currently paid by the Association.
Hawkes Bay Amateur Radio Club Remits Transmitting
1) That NZART dissolve the 4 regions for electing councillors and
establish 9 electorates, with one councillor to be elected from each electorate.
This would create a new voting system. New Zealand would thus be divided into nine voting electorates. Each electorate would seek nominations for council, with one councillor being elected to represent each electorate. Some of the advantages of this system over the existing system are as follows. Councillors would know without doubt which branches they are responsible for representing. Members would, without doubt, know which councillor represents them, and who to go to for help. Nominations would be encouraged, due to councillors having a sense of pride in standing for their electorate. Branches within an electorate would also be encouraged to make sure someone stands for them. Regions would be ensured representation. See attached proposed electorate makeup.
2) Subject to Remit 1, that Council adjust the definition of a quorum
in the Constitution to read that the president and 5 councillors, or 6 Councillors are required to make up a quorum. Transmitting
This is the constitutional tidy up should remit 1 pass.
3) That FMTAG be instructed to alter policy for verifying licences
Engineered external to NZART. The alteration is that FMTAG confirms that the externally engineered licence conforms to NZART bandplan and frequency reuse policy, and authorises the licence if it passes this test. If it fails this test it is referred to NZART council. Transmitting
Fixed station licences engineered external to NZART’s FMTAG process, as is currently allowed, need to be presented to FMTAG for approval. This process currently sends the new licence to NZART members for consultation. It also checks the licence for bandplan and frequency reuse compliance. The intent of having licences in amateur bands being sent to FMTAG was for bandplan and frequency reuse compliance. There is no need to have an externally engineered licence go for publication, as the external engineer is guaranteeing the interference protection to both the new licence and other services. This check should be thus removed, allowing externally engineered licences a speedy processing time.
A/P ZL2AJ to discuss with FMTAG, liaise with HB branch, then come back to Council for subsequent approval and Council Comment before publication in Break In.
4) That NZART Council investigates an associate membership
status. Such Members would not receive Break In or Call Book, and would have no voting rights for elections or remits, but may receive other benefits of NZART subject to Council approval.
This is a revenue gathering option for NZART, to help recoup some costs for IARU, and other functions of NZART, that the whole amateur community enjoy.
5) End routine packet forwarding on the national system.
Explanation -- Reasons: To allow 24 hour voice use of the national system. There are so few BBS left it would make more sense to make the system available 24 hours a day to voice and the remaining few BBS can forward over the internet for their backbone and use RF for the last 50KM as the APRS network does. Transmitting
The packet forwarding can key up the national system for hours placing a heavy drain on a repeater systems running on batteries as happened in Christchurch during the earth quakes by the time the packet was stopped the batteries were almost flat and we had to turn off the national system doing this is counter to the idea of the national system. During the next disaster we may need the national system and the disaster could easily happen in the middle of the night.
Council Comment: At Hastings AGM in 2009 a similar remit was put and withdrawn as NZART has no authority over traffic on the National System.
6) NZART to work with RSM to either keep our channel 39 ATV allocation, or provide other regional UHF allocations between (520MHz –880MHZ) to allow hams to experiment with digital TV transmission (DVB-T) Transmitting
We currently have a national Channel 39 allocation which is outside the normal ham frequency range this would ideally be kept to allow experimentation with the new terrestrial digital network (DVB-T). This would allow the general public and fellow hams to receive transmissions without a special antenna or additional receiver.
The Channel 39 allocation, was also in part, an exchange when RSM required hams to relinquish access to part of the original 70cm band we lost 10MHz (the offer of Channel 39 was in recognition that the remaining 10MHz of 70cm was not enough for an ATV repeater input and output pair - hence the output moved to CH39 which was also publicly viewable).
Council Comment: This matter is already Council Policy. Our ALO and FMTAG are actively working with the MED with the aim of gaining an ATV allocation in the new digital TV spectrum.
A/P ZL2DL to request branch to consider withdrawing regarding remit 6 as Council comment may change their minds. Decision must be before received by end of February.
7) NZART to work with RSM and the military to allow the general
ham population access to the 5Mhz spectrum, either allocate another spot frequency or allocate one of the existing AREC ones to general ham use. Transmitting
Currently AREC has access to two spot frequencies, these were allocated by the Military with some special conditions. It would be good if the general ham population had access to one of these spot frequencies or another spot frequency. This would allow all NZ hams to experiment with 60m band.
The rules agreed to by NZART for use of the two 5MHz channels also contain a statement to the effect that NZART is committed to working with RSM to gain general amateur access to spectrum in the 5MHz. (See paragraph 5, http://www.nzart.org.nz/council/policies/2009-access-to-5-mhz )
A/P ZL2DL to return to Branch as military is now known as Defence. Please rewrite. Change ham to amateur. See if branch wishes to withdraw after they read Council comment.
Council Comment: This matter of an amateur band at 5MHz is already Council policy and is being actively pursued.
FF8/11 Council Papers – who should these be circulated to outside of Council?
Council considered the circulation of Council papers and dealt with the matter accordingly.
FF8/13 Withdrawing Colour Pages from Break In
Motion: That Council agreed to withdraw funding of colour pages in Break In based on the Editor’s recommendation.
Moved: ZL2HD Seconded ZL1TPH Carried
A/P ZL2DL to advise ZL3IB that funding for colour pages in Break In has been withdrawn.
FF8/14 Examination Question Bank – procedures & problems
Motion: That the draft document submitted by ZL1PK and others regarding the NZART Amateur Radio License Examination System, be adopted as NZART policy.
Moved ZL1TPH Seconded ZL1PK Carried
FF8/15 Budget for IARU Region 3 Conference Ho Chi Minh City
Motion: That NZART Council approve the expenditure of a maximum of $7,700.00 for two persons to attend the 15th IARU Region 3 Triennial Conference in Ho Chi Minh City, one of whom is to be Don Wallace ZL2TLL.
Moved ZL1TGC Seconded ZL1PK Carried
A/P ZL2DL to advise the IARU committee of Council’s decision to approve expenditure of two persons to attend the IARU conference in Ho Chi Minh City.
Council discussed the performance of the IARU Liaison Committee and adopted the following:
“That Council express their strong concern regarding the current performance of the IARU Liaison Committee. The performance of the committee appears to be dysfunctional with a lack of internal cooperation. Council seeks a significant improvement in communications within the committee and with Council. If this is not apparent by the NZART Conference in June 2012, Council may disband the current committee and make new appointments.”
A/P ZL2DL Send a letter to ZL4QS advising of Council’s concerns re IARU committee. With an undertaking in writing that the committee will function more cohesively from now on.
FF8/16 Conference 2013
No offers for a venue for 2013 conference.
A/P ZL2DL/ZL4PLM to place advert in Break In and Face book calling for offers to host Conference in 2013.
FF8/17 NZART Facebook Page
A/P ZL4PLM to work with David King and prepare appropriate marketing strategy to be included on his Facebook/NZART Group website.
FF8/18 WIA Conference
Motion: Council has approved that ZL4PLM/ZL4TAE attend the WIA conference in Mildura in May 2012 subject to an invitation from WIA.
Moved ZL1TGC Seconded ZL2TW Carried
FF8/19 Report in WRC 2012
Council moved a vote of thanks to Don ZL2TLL for his attendance, hard work and reports to Council throughout the conference in Geneva.
Received with acclamation.
FF8/20 Membership Promotion
A/P ZL4PLM to prepare a draft letter for the new membership promotion letter. The promo should be underway by end of March 2012.
Yaesu Handheld for promo draw.$49.00 will be the subscription levy.
FF8/21 FMTAG issues
Motion: That NZART approach Martin Belch ZL4JH to join the FMTAG team.
Moved ZL2HD Seconded ZL4TAE Carried
Council discussed a recent externally engineered repeater link with ZL2SX and ZL2TAR. ZL2TAR will write an article for Break-In to further clarify the FMTAG role when externally engineered systems are brought to their attention.
FF8/22 Advertising in Break In
ZL4PLM advised he will work with the advertising manager to see if more advertising can be achieved in Break In.
FF8/23 HQ Review
Warren advised that several options were being considered, with regard to the location of headquarters. ZL2KH reminded the sub-committee that time was running out as the existing HQ lease was up for renewal in July.
FF8/24 General Business
1) Conf 2012
Council thanked the organising committee of the Nelson conference, for such a comprehensive report.
All agreed to save costs that the Council meeting on Friday 1st June will commence at 9:30am as this will allow everyone to get there without requiring additional overnight accommodation.
Meeting closed at 1626.