Meeting held on 3820kHz, Tuesday 3rd April 2012 commencing 7:30. Roll call at 7:25pm.
10/1 Roll Call
Chairman: Vaughan Henderson ZL1TGC
ZL1PK Phil King, ZL1TPH Stephen Hayman, ZL1TAJ Neil Ellis
ZL2AJ Warren Harris, ZL2AMJ Fred Johnson, ZL2HD John Andrews
ZL2TW Stuart Watchman, ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
ZL2TW Stuart Watchman
10/3 Confirmation of Minutes March ‘on air’ meeting.
Moved ZL1TPH 2nd ZL4TAE Confirmed
10/4 Additional Agenda Items
South Wairarapa Branch Status
Election of Vice President
10/5 Action points from Feb 2011 on air Council Meet
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change on behalf of NZART and the Wellington VHF Group.
Will be hearing from the commission soon. If anyone would like to read all the relevant papers please email John and he will send them out to you. Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H
06ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.
ZL1TGC to update this and recirculate to council Ongoing
07 ZL1TGC to consult with Alan ZL1AMWregarding a web drop box for Council information. ZL1TGC will be talking with Alan re this shortly and will report back to council via email.
ZL1TGC has had discussion with Alan re the drop box and he is waiting to hear back from Alan re this. Ongoing
Action Points from September 2011 Council Net
04 ZL2AJ to lead email discussion regarding the formulation of a business
Working group to discuss options for the future of NZART HQ.
Warren has spoken to Evan re this and Evan is sending relevant information to him. Ongoing
Action Points from November 2011 Council Net
07 ZL2TW to do promotional Power point presentation for NZART and submit to Council for approval. Ongoing
Action Points from December 2011 Council Net
04 ZL1PK to liaise with Tauranga re the Environment Court re District Plans.
Mediation has failed so proceeding to court. Tauranga getting evidence ready as has to be handed in shortly. Court hearing date has been set for the week of the 14th May.
ZL2AMJ moved that council approve the expenses of ZL1BNB be covered for him to travel to the court hearing.ZL2HD 2nd this motion.
No council objection. Ongoing
Action Points from Council F/F February 2012
02 ZL1TGC, discuss with AREC ND that LandSAR Trust account needs to be
managed by the management team, not Evan Sayer. Ongoing
04 ZL2AJ to discuss with FMTAG, liaises with HB branch, and then come back to Council for subsequent approval and Council Comment before publication in Break In. The remit has gone to Break In and in print, and gone to all Branches
Any further discussion required will be from the floor at the AGM Complete
09 ZL2DL Send a letter to ZL4QS advising of Council’s concerns re IARU committee. With an undertaking in writing that the committee will function more cohesively from now on.
No response from IARU Committee.
A/P ZL1TGC to circulate the original letter to council, and also contact John re following up with this, also re those attending Region 3 Conference in Vietnam. Complete
10 ZL2DL/ZL4PLM to place adverts in Break In and Face book calling for offers to host Conference in 2013.
This to be reviewed again at Conference Complete
11 ZL4PLM to prepare a draft letter for the new membership promotion letter. The promo should be underway by end of March 2012.
Yaesu Handheld for promo draw. $49.00 will be the subscription levy.
A letter has been produced
A/P ZL1TGC to circulate the letter around council for any further comments or changes. If changes needed please let Debby or Vaughan know. Complete
Action Points from Council Net March 2012
01 ZL2DL to contact the branch concerned and notify them of Council’s approval for the amendments to the Branch 50 Constitution. Complete
02 ZL2DL to notify the branch concerned of Council decision to approve Ian Ashley as an Examination Supervisor. Complete
03 ZL1TGCto contact the Non Ionising Radiation officer regarding the LGLO annual report.
ZL1TGC has contacted David Black re the issues relating to this and is waiting for his reply. Ongoing
04 ZL4TAEto send out email to Council re decisions and options about going to the WIA conference.
This is all booked and arranged Complete
10/6 Confirmation of New Members March 2012
Moved by ZL1PK 2nd by ZL1TPH Confirmed
10/7 Monthly Financials March 2012
a) Ratification of payments March 2012
b) Actuals versus Budget
ZL4TAE moved that the payments be ratified 2nd by ZL1TPH Ratified
10/8 Monthly Reports
a) QSL Bureau report – ZL2RR
b) FMTAG - nothing for council this month
ZL1TAJ moved this report be accepted 2nd by ZL1TPH Accepted
10/9 Examination Supervisor application
Jim Rowe ZL1AVR for Thames Branch 41.
Robert Stokes ZL1RJS for Papakura Branch 65
ZL1PK moved that the Papakura Branch person be accepted 2nd by ZL2AJ
A/P ZL2DL please notify the branch concerned of council’s decision to accept Robert Stokes as Examination Supervisor.
A/P ZL1TGC to contact Thames Branch 41 and ask the Branch to resubmit the application using new form and correct signatures.
10/10 South Wairarapa Branch Status
A/P ZL1TGC to give notice of intent that NZART is going to put this branch in recess. This notice to go into both info line and the next Break In. Call for comments from Branch members with in two week period following publication, and then move on from there.
A/P ZL2DL to produce a list of all Branches with less than required membership or activities.
This to be dealt with at next months meeting or at the Face to Face in June.
10/11 Election Vice President
A/P ZL1TGC to send out email calling for nominations for the position of Vice President, then this can be voted on.
Evan Sayer has been asked to be the scrutineer for this voting. Council is happy with that decision.
10/13 Information Papers
10/14 Leave of Absence
10/15 General Business
ZL4TAE made mention that the position of Government Liaison officer should be looked at as ZL1BNB is not keen to continue.
This position is to be advertised in the info line and also Break In. The person applying for this position has to be capable of doing this rather than being interested in the job.
Council also asked to spread the word that this position is being advertised also.
World Amateur Radio Day 18th April
Need to get this out into Info line.
ZL2HD to take over the co-ordination role of this and permission has been given to use the call sign ZL6A on the day, by council.
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