04/1 Roll Call
Chairman: Roy Symon, ZL2KH.
ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman
ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2AJ Warren Harris
ZL2TW Stuart Watchman, ZL4TAE Terry Thomas
ZL4PLM Simon Lewis
Min Sec: Topsy ZL2LS
ZL1TPH Stephen Hayman
04/3 Confirmation of Minutes August 2011
Moved ZL2TW 2nd ZL1PK Carried
04/4 Additional Agenda Items
4/13, 4/14, 4/17
Action points from September 2010 Council meeting
01 ZL4PLM - NZART VHF-SHF Records Update Programme to edit his
Document and circulate to Council by July Council meeting.
A/P ZL4PLM to circulate this document to Council for approval before it gets printed in Break In Ongoing
Action points from Feb 2011 on air Council Meet
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches. Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H
01 ZL2HD and Council to prepare amendments to the Constitution
regarding Charitable status. Ongoing
03 ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual.
No further correspondence, ZL2AJ will follow up again and report back at next month’s meeting. Ongoing
06 ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.
Hope to have ready for next meeting Ongoing
07 Evan to consult with Alan ZL1AMW regarding a web drop box for Council information. Ongoing
Action points June 2011 Face to Face Monday meeting of Council U/H
07 ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc.
Debby is waiting for list from the RSM Ongoing
08 ZL1TGC offered to prepare a draft policy document regarding recording of meetings without seeking prior approval of the meeting, excluding the official recording. Discussion by email re this and will be sorted at next meeting
Motion: That Council accept the adoption of the policy document regarding recording of meetings, this excludes the official recording.
Moved ZL1TGC Seconded ZL1PK
Put to vote 6 in favour, 1 against, 1 abstained
Motion carried Complete
10 ZL2HD to ask FMTAG for an additional member on their committee
ZL4TAE offered to fill this position
A/P ZL2HD to pass onto the Chairman that ZL4TAE has offered to fill this position and the Chairman to contact Terry Ongoing
11 ZL1TGC to contact World Exchange and thank them for their sponsorship. and to organize an appropriate thanks on the web page.
No contact has been made, with these people, they do not return calls etc ZL1TGC asked for this to be marked as.. Complete
Action Points from August 2011 Council Net
01 ZL2HD: To report progress on IBM Grant No progress Ongoing
02 ZL2DL: to notify ZL2SJ of Council’s decision not to cover travel costs to
Auckland to present Massey University with a cheque from Radio Science Education Trust. Complete
03 ZL2AJ to circulate policy APRS iGate with adjustments to Council for
approval then forward to Break In and Info line for publication upon council approval of document. Awaiting for one reply Complete
04 ZL2DL to notify REG Branch concerned of Council decision not to release
information from other branch submissions re their NZART status. Complete
05 ZL2KH to take this issue up with AREC National Director and ask how
AREC is going and what is the strategic direction they are heading towards in AREC for the future. Complete
04/6 Confirmation of New Members August 2011
Moved ZL1PK Seconded ZL1TGC Confirmed
04/7 Monthly Financials August 2011
a) Ratification of Payments August 2011
b) Actuals versus Budget August 2011
Moved by ZL2TW 2nd by ZL1TGC that the Payments be Ratified and the Budgeted be accepted Carried
04/8 Monthly Reports
a) Monitoring Service Report – ZL1GWE
b) FMTAG Recommendations – ZL2TAR
c) QSL Bureau report July/August – ZL2RR
d) Break In report – ZL3IB
e) Exam results Jan – Aug last 5 years. – ZL2DL
Moved ZL2HD Seconded ZL2TW
That the FMTAG final recommendations be accepted Accepted
Moved ZL4TAE Seconded ZL4PLM that reports A,C,D,E be accepted
04/9 Council Procedures & Protocols – ZL2AMJ
A follow on from agenda item 1/8 Council meeting Monday after conference.
Hope to have this to present at the February face to face meeting Ongoing
04/10 IARU committee request for a delegate to attend WRC 2012 .
President and Council
NZART IARU Liaison Committee.
In support of the IARU efforts at WRC 12 and at the request of IARU,
this committee recommends to Council, consideration of financially
supporting the attendance of Don Wallace, ZL2TLL, NZART ALO, as part of
the New Zealand Administration's delegation to that Conference.
John Lochhead ZL4QS
NZART IARU Liaison Officer
Motion: That the Chairman ZL2KH initiate discussion with great urgency to the IARU Committee then Circulate to Council, regarding the replacement of Peter ZL2AZ with Don ZL2TLL
Moved ZL2HD Seconded ZL4TAE Carried
A/P ZL2KH to email IARU committee re this then circulate to Council
04/11 NZART Headquarters Review
Motion: That Council formulate a business working group to collate and discuss all possible options for the future of NZART headquarters.
Moved ZL2AJ Seconded ZL1PK Carried
A/P ZL2AJ to lead email discussion regarding the formulation of a business working group to discuss options for the future of NZART HQ.
04/12 Mercury Bay Branch 85, request for AREC section
This branch is currently appears in call book as in recess, however still has 7 members assigned to the Branch. These members have not requested to be transferred to any other branch.
Motion: That subject to approval by the National Director AREC that Council accept Mercury bay Branch 85 request for AREC Section
Moved ZL2HD Seconded ZL1PK Carried
A/P ZL2DL notify the Mercury Bay Branch representative of Council’s decision to seek approval from the AREC National Director for the formulation of an AREC section in their area.
04/13 Auckland VHF Group request for help with fine
Motion: That NZART do not pay the Auckland VHF Group fine issued by RSM regarding transmission on a non-licenced ATV repeater.
Moved ZL2HD Seconded ZL2TW Carried
ZL1TGC abstained from voting
04/14 Exam database (ZL2AJ)
ZL2AJ to work with Debby and Gary Bold and initiate the changes then contact the MED with these changes
04/16 Information Papers
a) IARU Region 1 Monitoring System Newsletter ( noted)
04/17 Leave of Absence
Debby Morgan – 10th October 2011 to 21st October inclusive .
ZL1TGC maybe overseas for October meeting but will confirm this
04/18 General Business
There being no further business meeting was closed by the President ZL2KH at 20.54 hrs