Council » Minutes » 2011 Minutes » 2011 SEP

Minutes For NZART Council

Meeting held on 3820kHz, Tuesday 6th September 2011 commencing 7:30. Roll call at 7:25pm.

 

04/1    Roll Call

Chairman:     Roy Symon, ZL2KH.

 

Council

ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman

ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2AJ Warren Harris

ZL2TW Stuart Watchman, ZL4TAE Terry Thomas

ZL4PLM Simon Lewis

 

Min Sec:        Topsy ZL2LS

 

04/2    Apologies

ZL1TPH Stephen Hayman

 

04/3    Confirmation of Minutes August 2011

Moved ZL2TW   2nd ZL1PK                                                                        Carried

 

04/4    Additional Agenda Items

4/13, 4/14,  4/17

 

Action points from September 2010 Council meeting

01  ZL4PLM - NZART VHF-SHF Records Update Programme to edit his

Document and circulate to Council          by July Council meeting.

A/P ZL4PLM to circulate this document to Council for approval before it gets printed in Break In                                                                                              Ongoing                                                                                                                   

Action points from Feb 2011 on air Council Meet

05        ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches.                                                       Ongoing

 

Action points from June 2011 Face to Face Friday meeting of Council U/H

01  ZL2HD and Council to prepare amendments to the Constitution

regarding Charitable status.                                                                      Ongoing

03      ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual.        

No further correspondence, ZL2AJ will follow up again and report back at next month’s meeting.                                                                                            Ongoing

06        ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.

Hope to have ready for next meeting                                                       Ongoing

07        Evan to consult with Alan ZL1AMW regarding a web drop box for Council information.                                                                                                  Ongoing                                                                                                                               

Action points June 2011 Face to Face Monday meeting of Council U/H

07        ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc.          

Debby is waiting for list from the RSM                                                     Ongoing

08        ZL1TGC offered to prepare a draft policy document regarding recording of meetings without seeking prior approval of the meeting, excluding the official recording. Discussion by email re this and will be sorted at next meeting

Motion: That Council accept the adoption of the policy document regarding recording of meetings, this excludes the official recording.

Moved ZL1TGC Seconded ZL1PK

Put to vote   6 in favour, 1 against, 1 abstained

Motion carried                                                                                             Complete

10        ZL2HD to ask FMTAG for an additional member on their committee

ZL4TAE offered to fill this position

A/P  ZL2HD to pass onto the Chairman that ZL4TAE has offered to fill this position and the Chairman to contact Terry                                                 Ongoing                                                                                                       

11        ZL1TGC to contact World Exchange and thank them for their sponsorship. and to organize an appropriate thanks on the web page.

No contact has been made, with these people, they do not return calls etc  ZL1TGC asked for this to be marked as..                                            Complete

 

Action Points from August 2011 Council Net

01           ZL2HD: To report progress on IBM Grant   No progress                 Ongoing

02           ZL2DL: to notify ZL2SJ of Council’s decision not to cover travel costs to

Auckland to present Massey University with a cheque from Radio Science Education Trust.                                                                                         Complete

03           ZL2AJ to circulate policy APRS iGate with adjustments to Council for

approval then forward to Break In and Info line for publication upon council approval of document.            Awaiting for one reply                           Complete

04           ZL2DL to notify REG Branch concerned of Council decision not to release

information from other branch submissions re their NZART status. Complete

05           ZL2KH to take this issue up with AREC National Director and ask how

AREC is going and what is the strategic direction they are heading towards in AREC for the future.                                                                              Complete

 

04/6    Confirmation of New Members August 2011

Moved ZL1PK    Seconded ZL1TGC                                                        Confirmed

 

04/7 Monthly Financials August 2011

a)            Ratification of Payments August 2011

b)            Actuals versus Budget August 2011 

Moved by ZL2TW   2nd by ZL1TGC that the Payments be Ratified and the Budgeted be accepted                                                  Carried

 

04/8    Monthly Reports

a)           Monitoring Service Report – ZL1GWE

b)           FMTAG Recommendations – ZL2TAR  

c)           QSL Bureau report July/August – ZL2RR

d)           Break In report – ZL3IB

e)           Exam results Jan – Aug last 5 years. – ZL2DL

Moved ZL2HD Seconded ZL2TW

That the FMTAG final recommendations be accepted                          Accepted

 

Moved ZL4TAE Seconded ZL4PLM that reports A,C,D,E be accepted

                                                                                                                        Accepted

 
04/9        Council Procedures & Protocols – ZL2AMJ
A follow on from agenda item 1/8 Council meeting Monday after conference. 
Hope to have this to present at the February face to face meeting       Ongoing
                                                                                                                                                                                                                                                                                                                                    

04/10  IARU committee request for a delegate to attend WRC 2012 .

President and Council

NZART IARU Liaison Committee.

In support of the IARU efforts at WRC 12 and at the request of IARU,

this committee recommends to Council, consideration of financially

supporting the attendance of Don Wallace, ZL2TLL, NZART ALO, as part of

the New Zealand Administration's delegation to that Conference.

 

John Lochhead ZL4QS

NZART IARU  Liaison Officer

 

Motion: That the Chairman ZL2KH initiate discussion with great urgency to the IARU Committee then Circulate to Council, regarding the replacement of Peter ZL2AZ with Don ZL2TLL

Moved ZL2HD Seconded ZL4TAE                                                                            Carried

A/P ZL2KH to email IARU committee re this then circulate to Council

 

04/11  NZART Headquarters Review

Motion: That Council formulate a business working group to collate and discuss all possible options for the future of NZART headquarters.

Moved ZL2AJ Seconded ZL1PK                                                              Carried

A/P ZL2AJ to lead email discussion regarding the formulation of a business working group to discuss options for the future of NZART HQ.

 

04/12  Mercury Bay Branch 85, request for AREC section

This branch is currently appears in call book as in recess, however still has 7 members assigned to the Branch. These members have not requested to be transferred to any other branch.

Motion: That subject to approval by the National Director AREC that Council accept Mercury bay Branch 85 request for AREC Section

Moved ZL2HD Seconded ZL1PK                                                             Carried

A/P ZL2DL notify the Mercury Bay Branch representative of Council’s decision to seek approval from the AREC National Director for the formulation of an AREC section in their area.

 

04/13  Auckland VHF Group request for help with fine

Motion: That NZART do not pay the Auckland VHF Group fine issued by RSM regarding transmission on a non-licenced ATV repeater.

Moved ZL2HD Seconded ZL2TW                                                                         Carried

ZL1TGC abstained from voting

 

04/14  Exam database (ZL2AJ)

ZL2AJ to work with Debby and Gary Bold and initiate the changes then contact the MED with these changes

 

04/15 

 

 

04/16  Information Papers

a)    IARU Region 1 Monitoring System Newsletter                   ( noted)

 

04/17  Leave of Absence

Debby Morgan – 10th October 2011 to 21st October inclusive .

ZL1TGC maybe overseas for October meeting but will confirm this  

 

04/18  General Business

There being no further business meeting was closed by the President ZL2KH at 20.54 hrs

 

 

JJ

 

Minute Secretary

Topsy Scott

ZL2LS

06.09.11