Meeting held on 3820kHz, Tuesday 1st November 2011 commencing 8pm. Roll call at 7:55pm.
06/1 Roll Call
Chairman: Roy Symon, ZL2KH.
ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman
ZL2AJ Warren Harris
ZL2TW Stuart Watchman, ZL4TAE Terry Thomas
ZL4PLM Simon Lewis
Min Sec: Topsy ZL2LS
ZL21AMJ Fred Johnson, ZL2HD John Andrews
06/3 Confirmation of Minutes October 2011
Moved by ZL4PLM 2nd by ZL1TPH Confirmed
06/4 Additional Agenda Items
6/13 Change to Wgn VHF Group constitution
6/14 Council Papers
Action points from September 2010 Council meeting
01 ZL4PLM - NZART VHF-SHF Records Update Programme to edit his
Document and circulate to Council by July Council meeting. Complete
A/P ZL4PLM to proceed and put this in Break In
Action points from Feb 2011 on air Council Meet
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches. Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H
01 ZL2HD and Council to prepare proposed amendments to the Constitution
Regarding charitable status and circulate to Council, then send out via HQ Info-line for any further suggestions/recommendations from members. Ongoing
03 ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual. Ongoing
06ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.
This is ready to circulate and will do very shortly Ongoing
07 Evan to consult with Alan ZL1AMWregarding a web drop box for Council information. Ongoing
Action points June 2011 Face to Face Monday meeting of Council U/H
07 ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc. Ongoing
This is dependent on getting the correct information from the RSM
Action Points from August 2011 Council Net
01 ZL2HD: To report progress on IBM Grant Ongoing
Action Points from September 2011 Council Net
04 ZL2AJ to lead email discussion regarding the formulation of a business
working group to discuss options for the future of NZART HQ. Ongoing
A business working group has been formed and lead by ZL2AJ along with ZL2TW, ZL4PLM, ZL1PK, and ZL2KH this group will be working as a committee and seeking advice from others.
Action Points from October 2011 Council Net
01 ZL2HD to contact FMTAG and advised that the appointment of ZL4TAE to the FMTAG committee has been approved and been accepted. Complete
02 ZL2AJ to contact Don Wallace re a single frequency multiple site licence category for APRS digipeaters. Complete
03 ZL2AJ to do the publicity in Break In and Info-Line regarding NZARD day.
04 ZL2KH to notify the IARU Liaison officer of the decision of the Council for Don Wallaceto attend WRC 2012 and ask for an updated budget Complete
05 ZL4TAE to prepare motion(s) to clarify our position with new members/amateurs, update documentation to align our offer with actual practice.
Part 1: That Council amend NZART web site and any other relevant documentation directed at new or potentially new amateurs to align our practices with our documentation.
Part 2: That NZART web site be amended as below.
Part 3: That in this case alone the two affected new amateurs receive an amended special invoice for Next year 2012 to give them effectively 12 months free membership from the date of issue of their certificates.
And as they have not received a 2011 Call book that we post them each a 2010 copy.
Moved ZL4TAE Seconded ZL1TGC Carried Thanks given to Terry for sorting this out
A/P ZL4TAE to ensure motions part 1, 2, and 3 are actioned
06/6 Confirmation of New Members October 2011
Moved ZL1TPH Seconded ZL4PLM Confirmed
06/7 Monthly Financials October 2011
a) Ratification of Payments October 2011
b) Actuals versus Budget October 2011
Moved by ZL1PK 2nd by ZL1TGC that the payments for October be ratified and the Actuals versus budget be received Carried
06/8 Monthly Reports
a) Monitoring Service Report – ZL1GWE
b) QSL Bureau report October – ZL2RR
c) FMTAG recommendations – ZL2TAR
Moved by ZL1TGC 2nd by ZL1TPH that both A and B be received and the final recommendations of FMTAG be approved Carried
06/9 Draft Budget from ALO for WRC 2012
Motion: That the draft budget as presented for $16250.00 be approved with a 10% contingency variation
Moved ZL1TPH Seconded ZL4PLM Carried
A/P ZL2DL To notify Don Wallace of council’s decision
06/10 Examination supervisor application
Gisborne Branch – Ronald Haisman ZL2APH
Moved ZL2AJ Seconded ZL4PLM Carried
A/P ZL2DL To notify the branch concerned re council approval.
06/11 Suggestion from Rodney Branch
A/P ZL2DL to thank the Rodney Branch for their suggestion but this is not practical at this stage
06/12 Practical Examination
Motion: That NZART council seeks the support of its membership by way of a remit for a practical examination component to replace examination sections 23, 24 and 25.
Moved ZL2AJ Seconded ZL1TPH
Final vote to be carried over to next meeting pending further information from examination supervisors.
06/13 Wellington VHF Group
Change to constitution
Moved ZL4PLM Seconded ZL1TPH that these changes be accepted Carried
A/P ZL2DL to let the Branch know of Council approval
06/14 Council Papers
Who (apart from council) should receive these
Please defer this to the face to face meeting in February
06/16 Information Papers
06/17 Leave of Absence
06/18 General Business
ZL2TW: NZART promotional Power Point Presentations do they have any??
Stuart has done one up recently and is willing to polish it up and let NZART use this for promotional purposes.
A/P ZL2TW to do promotional Power point presentation for NZART
ZL4PLM Information regarding the frequency planning for 6mtrs for ATV relocation for digital.
After discussion re this it was suggested that ZL4PLM ask Don Wallace re this.
A/P ZL4PLM to contact Don Wallace and ask for some formal response re the future frequencies for Amateur TV
There being no further business meeting was closed by the President at 20.46 hrs.
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