Meeting held on 3820kHz, Tuesday 5th July 2011 commencing 7:30.
02/1 Roll Call
Chairman: Roy Symon, ZL2KH.
ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman
ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2AJ Warren Harris
ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
Simon Lewis ZL4PLM,
02/3 a)Confirmation of Friday Face to Face June Minutes
Moved ZL1TGC Seconded ZL1TPH Confirmed
02/3 b) Confirmation of Monday Face to Face June Minutes.
Moved ZL1TPH Seconded ZL1TGC The following amendments to 1/12
That the sub clause A and B be removed and leave the action point against ZL1TGC to cover this. Confirmed
02/4 Additional Agenda Items
Action points from September Council meeting
01 ZL4PLM - NZART VHF-SHF Records Update Programme to edit his
document and circulate to Council by July Council meeting. Ongoing
Action points from Feb on air Council Meet
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches. Going to Court Ongoing
Action points from June Face to Face Friday meeting of Council Upper Hutt
01 ZL2KH and Council to prepare amendments to the Constitution
regarding Charitable status. Ongoing
02 ZL2DL to forward statements of those unpaid members to councillors for them to follow through. Complete
03 ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual. Has been in touch with VK re thisOngoing
04 ZL2AJ/ZL4TAE to form a working party to update the Hastings Branch training manual. Please remove this from this and all future agendas
05 ZL2DL to advise John Martin of Council’s acceptance to the criteria, following specific modifications. Complete
06 ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web. Will have update next council meeting Ongoing
07 Evan to consult with Alan ZL1AMWregarding a web drop box for Council information. Ongoing
Action points June 2011 Face to Face Monday meeting of Council U Hutt
01 ZL2DL arrange travel for Council to attend face to face meeting in Wellington 18th Feb 2012.
Venue has been arranged – Viscount room at Wellington airport 18/2/2012. Councillors please advise who will require their travel to be arranged.
02 ZL2DL to advise Call Book compiler of Council’s decision to produce a reduced sized call book for 2011/2012 Complete
03 ZL2DL to update NZART constitution with the registrar of Incorporated Societies awaiting return confirmation from the Registrar Complete
04 ZL2HD to advise ZL2TLL that ALL bands, if possible, to be considered for the increase in output power limit to1000 watts. Complete
05 ZL2HD to confirm with ZL2TLL if this will require a change in the examination database. Ongoing
06 ZL4PLM to assist Evan & Debby with preparing an appropriate letter to be included in the membership drive. Ongoing
07 ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc.
This will be done when we receive a file from RSM and compare our database with theirs. Ongoing
08 ZL1TGC to source two hand held dual band radios for prizes.
09 ZL1TGC offered to prepare a policy document regarding recording of meetings without seeking prior approval of the meeting, excluding the official recording. Will have document ready for next meeting Ongoing
10 ZL2HD to seek FMTAG for an additional member on their committee.
11 ZL1TGC to contact World Exchange and thank them for their sponsorship. and to organize an appropriate thanks on the web page.
Will circulate letter via email when completed Ongoing
12 ZL2DL to advise Jeff Sayer that Wellington Br 50 AREC section to be reinstated. Complete
02/6 Confirmation of New Members June 2011
Moved ZL1PK Seconded ZL2AJ Confirmed
02/7 Monthly Financials June 2011
a) Ratification of Payments June 2011
Moved ZL1TGC Seconded ZL2AJ Ratified
b) Actuals versus Budget June 2011
Moved ZL1TPH Seconded ZL1PK Approved
Thanks given to Debby/Evan for preparing and including the receipts this month J
02/8 Monthly Reports
a) Monitoring Service Report Jan – June Report – ZL1GWE
Thanks for excellent report where given by all. Moved ZL1TPH Seconded ZL4TAE Carried
b) FMTAG Recommendations
The final recommendations be accepted – Moved ZL2HD Seconded ZL1TGC Approved
Warren ZL2AJ attend Branch 55 Te Puke meeting as recommended by FMTAG and if necessary be funded by NZART.
Moved ZL1TGC Seconded ZL2HD Carried
c) AREC Financial report
Moved ZL1TGC Seconded ZL2HD Carried
This was accepted but they have to present an income report as well, as only an expense report has been submitted.
A/PZL2KH to send email to Gareth asking for income report and email it out to Council.
02/9 APRS iGate transmission – ZL2AJ
ZL2AJ will do presentation on iGate transmission and send it out via email for discussion at next meeting and to report back from Te Puke meeting.
A/P: ZL2AJ report back from Te Puke meeting regarding iGate transmission.
02/10 Request for ZL6RWC
Motion: That Council approve the issue of Call sign ZL6RWC to the Papakura Radio club for all of the month of September and October 2011
Moved ZL1TGC Second ZL2HD Carried
A/P ZL2DL: To notify ZL1DK of Council’s approval to apply for ZL6RWC
02/11 Suburban Amateur Radio Club – AREC section request
Motion: That Suburban Amateur Radio Club be accepted as an AREC Section. 2nd by Moved ZL2HD Seconded ZL1TPH Carried
A/P ZL2DL To notify the branch and also Jeff Sayer of Council approval to form an AREC section
Motion: That Cliff Shirreffs ZL4CCS be appointed as Examination Supervisor for Southland Branch.
Moved by ZL2AJ Seconded ZL4TAE Carried
A/P ZL2DL Please notify the branch concerned re this approval.
02/13 Bruce Means ZL3BM
a) request for a solution
b) Schedule B charges against ZL3AI
c) Schedule B charges against Neill Ellis ZL1TAJ
d) Schedule B charges against Mike Barnes ZL3TMB
Motion: That NZART Executive Council considered the complaint in writing from Mr.C.B. Means ZL3BM dated 5th June 2011in respect of certain people. Council resolved that there were no grounds for conducting any inquiry pursuant to clause 8.4(b) of the constitution and resolves not to publish any information in relation to this matter.”
Moved ZL1TGC Seconded ZL1PK Carried
A/P ZL2DL: To notify ZL3BM of council’s decision.
02/14 Casual Council Vacancy Midlands Region
There are three names put forward to fill this position. This is to be done by council via email, to resolve this.
A/P ZL2KH To send email to all councillors with names and councillors to reply as soon as please J
02/15 Call Book
A/P ZL2DL: Please notify Lorne that council would like to wait for an accurate list provided it is not indefinite.
02/16 Information Papers
02/17 Leave of Absence
02/18 General Business
No general business
There being no further business meeting was closed by the president ZL2KH at 20.38 hrs.
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