NZART Council meeting held at Wellington Airport 19th February 2011 Commencing 0830.
Visitors: ALO Don Wallace ZL2TLL
Dick Greenbank ZL2TGQ
AREC ND Jeff Sayer ZL2TFZ/ZL4JS
FF8/2 Roll Call
Council: Tony Case ZL1UD,Vaughan Henderson ZL1TGC, Phil King ZL1PK
John Andrews ZL2HD, Fred Johnson ZL2AMJ, Max Wheatley ZL2MAX
Ann Fraser ZL3TNT, Letitia Scott ZL2LS
John Lochhead ZL4QS
Minute Sec: ZL2DL
FF8/5 Additional items
8/20 ALO report
8/21 David Searle attending 2011 Conference
8/22 IARU report
8/23 Branch 50 AREC Section
8/24 Taupo Branch Lease
8/25 Monitoring Service Report
FF8/6 Action points
June 2010 - 10: ZL1TGC to report progress back to Council regarding Hibiscus Coast. Exam for Roger Smith April Ongoing
Sept 2010 – 01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update Programme to edit his document and circulate to Council.
Defer to June, for Simon’s consideration. Ongoing.
Oct 2010 – 06 ZL1TGC - to contact World Exchange re them putting a link on the NZART web page. No further progress with this, have had no replies from emails that have been sent. Complete
Nov 2010 – 01 ZL2DL to write to Branch 86 re membership Status of one of the examination supervisors awaiting reply from Branch 86
Nov 2010 – 05 ZL4QS to respond to Jay Oka re Council decision on IARU levies ASAP Complete
Action Points February 2011
01 ZL2DL to notify the Branch 46 of approved constitutional changes.
02 ZL2HD to draft reply to Peter Moore re 70cm ATV Beacon and circulate to Council.
Has been peer reviewed and audited by RSM and found concerns not valid, ZL2HD written to Peter. Council approved letter Ongoing
03 ZL2DL to notify Wellington Expo of Council approval for gift subscription. Complete
04 ZL2HD awaiting response from WGN VHF Group re Council’s letter querying their Constitution. Complete
Action now back to Council
Motion: That NZART Council accepts Branch 74 Wellington VHF Groups Constitution.
Moved ZL2HD Seconded ZL2AMJ Lost on show of hands
Motion. NZART Council seek legal opinion on the compliance of the Wellington VHF Group Constitution with the NZART Constitution.
Moved ZL1PK Seconded ZL1TGC Carried
Action: ZL1PK/ZL2DL to draft letter to forward to Malcolm Webster, Solicitors regarding constitutional compliance of WGN VHF Group and NZART constitutions.
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington Branches. Ongoing
06 ZL1TGC to pass on congratulations, on behalf of NZART Council for their golden anniversary celebrations of Papakura Branch.
FF8/7 Annual Reports anything not discussed
1) Business Manager’s Annual Report – ZL1UD/ZL3TNT Carried
2) Examinations Coordinator/ARX Annual Report - ZL1UD/ZL2LS Carried
3) FMTAG Annual report - ZL2HD/ZL1TGC Carried
4) Monitoring Service - ZL1TGC/ZL2HD Carried
FF8/8 Annual Accounts Draft
a) Draft Annual Accounts
Evan suggests that the Constitution requires an update in order to gain charitable status.
Advice should be given to the AGM that NZART Council considers it timely to update the Constitution and recommend the newly appointed Council to review when time permits.
Action: ZL2KH to prepare wording to advise members of the need to update the NZART Constitution
b) Request to have ‘monies in’ (deposits) reported monthly and a break down of what they are received for and earmarked to.
Evan will place another line entry on Kordia, income expenses, plus another for repeater costs and deposits.
Motion That the draft accounts be approved by Council -
Moved ZL2LS Seconded ZL1PK Carried
FF8/9 North Canterbury Br letter of complaint
Action ZL2KH write to North Canterbury Amateur Radio Club advising that the matter has been resolved.
ZL3TNT did not take part in this discussion
ZL2AMJ had voluntarily left the room.
FF8/10 Radio Electronics Group Branch Status – ZL1WR
Motion: That the following branches, be contacted, Cambridge, Te Awamutu Huntly, Hamilton, Raglan, Waitomo, Waikato VHF, to seek their opinions on the formation of Radio Electronics Group Branch status and if this formation would adversely affect them. Responses to be received by Council by end of April.
Moved ZL1PK Seconded ZL3TNT Carried
Action: ZL2DL write to branches under clause 7.2 (l) seeking branch opinion on the formation of REG.
Motion: That the REG Constitution be sent for legal opinion
Moved ZL1UD Seconded ZL1TGC Carried
Action: ZL2DL to forward REG Constitution to solicitor for legal opinion.
Remit numbers 1- 8 Constitutional
Remit 1 Napier Branch 25 Constitutional
Add the following as clause 7.1d to the NZART Constitution.
The Executive Council may delete a branch from the register of Branches if that Branch makes or has made one or more changes to its constitution either without the prior approval of the Executive Council or which means it is inconsistent with this constitution.
Explanatory Note. Clause 7.3a. of the Constitution makes it clear a branch must have a constitution which is approved by Council and which must not be inconsistent with the NZART constitution. This amendment makes it clear that should any subsequent changes be made by a Branch to its constitution then it must continue to comply with these obligations or be removed from the branch register.
Remit 2 HBARC Branch 13 Constitutional
That the constitution be amended by adding a new clause 3.9 d as follows:
d. Where any member of the Executive Council is removed from office pursuant to this clause 3.9 they shall not be eligible to stand for election as President or for the Executive Council or to be appointed as an Officer of the Association for a period of seven years from the date they are removed.
Explanatory Note: Currently if a member of Council is removed from office by the members of NZART there is no provision in the Constitution to stop that person immediately standing again. We believe that any person removed in this manner should not be eligible for re-election or appointment as an officer for seven years.
Remit 3 HBARC Branch 13 Constitutional
That the constitution be amended by adding a new clause 3.11 as follows:
3.11 Disclosure of Interest
Where a person elected to the Executive Council is, or subsequently becomes, a member or representative of another organisation (other than a branch of the Association), which has similar objects to the Association or which is active in Amateur Radio, that person must immediately disclose that interest to the Executive Council and that disclosure shall be recorded in the minutes of the next meeting of the Executive Council.
Remit 4 HBARC Branch 13 Constitutional
That the constitution be amended by adding a new clause 4.9 to provide as follows:
4.9 Disclosure of Interest
Where a person appointed an Officer or deputy Officer of the Association is, or subsequently becomes, a member or representative of another organisation (other than a branch of the Association), which has similar objects to the Association or which is active in Amateur Radio, that person must immediately disclose that interest to the Executive Council and that disclosure shall be recorded in the minutes of the next meeting of the Executive Council.
Explanatory Notes for Remits 3 and 4:
These amendments are aimed to ensure open and transparent governance of NZART and help avoid any possible conflict of interest by requiring members of Council and NZART Officers to disclose any interest they may have in another amateur radio organisation.
Remit 5 HBARC Branch 13 Constitutional
That the constitution be amended by adding a new clause 3.12 to provide as follows:
3.12 Actions of Executive Council Members
That the members of the Executive Council must at all times act in good faith and in the best interests of the Association.
Remit 6 HBARC Branch 13 Constitutional
That the constitution be amended by adding a new clause 4.10 to provide as follows:
4.10 Actions of Officers
That Officers and deputy Officers must at all times act in good faith and in the best interests of the Association.
Explanatory Note for Remits 5 and 6: When elected or appointed as the case maybe, NZART members are entitled to assume that those people will act in an open and honest manner and in NZART’s best interests. Although conventional wisdom would suggest this is the case anyway, currently there are no specific provisions in the Incorporated Societies Act 1908 which provide for this. Accordingly these amendments would avoid any doubt as to the standards NZART members expect their elected and appointed representatives to meet when acting on their behalf.
Remit 7 HBARC Branch 13 Transmitting
That NZART negotiate with RSM to amend the Radiocommunications Regulations to increase the amateur transmitter power output limit to 1000 watts peak envelope power on the following amateur bands:
80 Metres, 40 Metres, 20 Metres, 17 Metres, 15 Metres, 12 Metres, 10 Metres
and 2 Metres.
Other bands would remain at the existing 500 watt limit.
2. Such an increase would bring us into line with progressive administrations in other countries
such as the United States, Canada and many other countries in the EU.
Remit 8 Wellington VHF Group Branch 74 Transmitting
That Schedule A Clause 1 b of the NZART Constitution be rescinded and replaced with the following:
"Every nomination to an elective position in the Association must be made by resolution of a general meeting of a branch of the Association and must be submitted in writing and must be signed by two officers of the nominating branch and must be countersigned by the member nominated. The nomination must also contain a copy of the minutes of the branch showing the resolution of nomination and a certificate signed by all three persons stating that the candidate is an Active Amateur."
Currently a person wishing to become a councillor only needs to convince two members of NZART (who could even be members of the potential Councillor's family) to nominate and second them.
Under this remit, a potential Councillor would have to convince an NZART Branch of their qualities for the nomination to proceed.
This remit would bring nomination for Council into line with other processes used by NZART such as the appointment of examiners and applications for repeater licences, all of which require support by a Branch.
Remit 9 Marton & Districts Branch 23 Non Transmitting
That the "Amateur Repeater Trustees Association of New Zealand (inc)", (ARTANZ (inc)) be admitted as an affiliated member of NZART (Inc) under clause 7.4 of the Association's constitution.
Explanation: ARTANZ (inc) has as its objectives and aims in its constitution, similar goals as does NZART and if their endeavours succeed it can only be an asset to the Association to have them as associates of NZART. This must surely be a win/win for NZART to have an affiliated organization that in essences will be a funding organization to support the repeater infrastructure that all Amateurs now enjoy. This will help secure the future of this asset for future Amateurs of New Zealand.
Remit 10, members remit (Clause 6.6 b ii NZART Constitution) Non-Transmitting
We the undersigned members of NZART (Inc), forward the remit below for consideration at the 2011 NZART, or prior adoption by the Association Council.
REMIT: That NZART endorses the establishment of ARTANZ (Incorporated), commends its objects and the notes that ARTANZ is fully supportive of NZART in all respects.
Explanation: - There is a void in the representation of repeater owners’ interest to other parties. NZART policy is now to remain neutral in repeater issues such as site tenancy and rentals. ARTANZ recognises the past contributions of NZART, understands that the issues of repeater arrangements are not a matter for NZART, and looks forward to solving the issues prersently7 facing many repeater owners. As a registered charity ARTANZ will have access to funding options not available to NZART. As a separate organisation ARTANZ can access all NZ amateurs, not just NZART members.
M Newman ZL1BNB - NZART member
L Boyle ZL2BGE - NZART Member
C Kerr ZL2LO - NZART Member
J F Howe ZL2THO – NZART Member
L Horn ZL2ATU - NZART Member
Remit 11 Members Remit Transmitting
1) That NZART negotiate with RSM to allow amateurs to use a ZK prefix replacing their current ZL prefix for AREC events and emergency use while retaining their current suffix as follows: ZK1 for ZL1, ZK8 for ZL2, ZK9 for ZL3, ZK4 for ZL4.
Explanation: With the current system ZK#Exx call signs are issued by a section leader before an event. Apart from the time it takes, this causes incredible confusion for the operators. By simply changing the prefix, everyone will immediately know their callsign and it will be easy to identify the operator. Furthermore as most ZK#Exx calls are not in the RSM database, it will provide a method to check to see if the ZL call is validly issued and accordingly will not require a separate ZK database.
For example ZL1ABC would become ZK1ABC
ZL2CDE would become ZK8CDE
ZL3FGH would become ZK9FGH
ZL4IJK would become ZK4IJK
Moved by Mike ZL3TMB
Supported by Mike ZL3MJS, Mark ZL3AB, Vee ZL3TVS, Eion ZL3AG, Blair ZL3TOY, David ZL3AI
Remit 12 Members Remit Transmitting
2) If remit 1 is successful ZK#”E” call signs be phased out over the next year.
Explanation: This will ensure that the old legacy system, kept from the ZL#Exx call signs is stopped once and for all, as there would be no need for “E” calls at all. Club call signs could be used as base call signs.
Moved by Mike ZL3TMB
Supported by Mike ZL3MJS, Mark ZL3AB, Vee ZL3TVS, Eion ZL3AG, Blair ZL3TOY, David ZL3AI
Remit 13 Manawatu Branch 20 Transmitting
That Council establishes the process to permit recognition of qualifications in electronics as contributory to gaining a General Licence in the same was as every University and Polytechnic has a process to recognise relevant existing qualifications held by new students.
There are dozens of potential amateurs in the community who hold professional qualifications in electronics but are deterred by the process of having to re sit and examination on a topic they have already passed. One action that NZART can take to increase membership is to remove any barriers or impeding factors to such prospective members. In this case the barrier is the License examination for those who already hold comparable qualifications. Re sitting an exam having already attained the requisite academic level is a significant psychological deterrent. It is a complete myth that those who have already reached the required standard do not mind sitting an exam again. They do mind, and in our case proceed to look for other avenues to exercise their interests.
Every university and polytechnic in New Zealand has the process of granting “Recognition of Prior Learning” (RPL) to enable those with comparable (note comparable not identical) qualifications to be given exemptions from appropriate parts of an examination or course of training. In our case it would most likely to be just the electronics section of the General Licence exam. It is highly unlikely that the ‘regulations’ part would ever be exempted.
Older hams may recall that years ago “Cross-crediting” as it was called was granted to those with “Post Office” or “Military” type qualifications. R P L is simply a refinement of the same idea.
Applicants seeking recognition would first apply to the local examiner who would send the supporting documents to ARX. The latter would print and exam paper, with just the non-exempted sections(s) and this is sent directly to the local examiner. A nominal fee could be set for the recognition process.
Establishing a list of recognised qualifications is relatively simple. The NZOA exams are already available as a base line and for others one simply waits for applicants to request recognition.
Council Comment: A process to permit recognition of qualifications in electronics already exists. A candidate should contact an ARX who will be able to assist.
FF8/12 Life Membership award nomination
Motion: That the nominated NZART member be awarded life membership.
[ nominated person will be presented at the 2011 AGM ]
Moved ZL1TGC Seconded ZL2LS. Carried.
FF8/13 Letter from Br 05 re Kordia
Action: ZL2KH to advise Christchurch Club that ZL1TGC has been awaiting an appointment with Simon Power at Kordia. ZL1TGC has received acknowledgment of his request, from Simon’s secretary, but a date has yet to be confirmed.
FF8/14 FMTAG trial appointment of ZL1TPH
Stephen has no problem that he be removed from FMTAG Committee.
Action: ZL2DL to advise ZL1TPH that his appointment is no longer required.
FF8/15 Jumbo Godfrey Award
Cut off date for this award is 1 May 2011. ZL2KH and ZL3TNT advised that they had nominations for this award.
FF8/16 Break In, in colour – ZL2HD
Action: Evan to confirm with John ZL3IB, the total amount Council has approved for colour pages in Break In as $7000 per annum. Evan will confirm the current costs with the additional charges as stated.
FF8/17 One Association – ZL2AMJ
That NZART Councillors and members be reminded to note the graphic on the membership application and to support and endorse the statement each signed at the time of joining, to respect the NZART Constitution:
That Members of NZART Council make it known at all times by action, by example and when responding to NZART members, that although NZART is and organisation with a complex structure, there is only one NZART and
that branches endorse and adopt the “notice-board logo” and publicise support for the One Association.
Council agreed with these recommendations.
FF8/18 Moderator for NZART reflector. ZL2IA
Motion: That Jamie ZL2NN and Jim ZL2IA be appointed, joint moderators on a members only reflector
Moved ZL2HD Seconded ZL3TNT Carried
Action: ZL2KH to advise ZL2NN and ZL2IA of the appointment as the members only reflector moderators.
FF8/19 Invitation to WIA
Motion: Extend an invitation to the WIA for two to attend the NZART AGM in Upper Hutt 2011.
Moved ZL1TGC Seconded ZL4QS Carried
Action: ZL2DL to send invitation to WIA to attend the 2011 Annual Conference.
Don presented his report as follows:
o 50 – 51 MHz on an exclusive basis;
o 51 – 54 MHz shared with fixed and mobile; and
o 54 – 68 MHz on a sole primary basis for Amateur TV
ZM Callsign Prefix for Rugby World Cup 2011
To promote the Rugby World Cup, New Zealand Amateur Radio operators are encouraged to use the ZM callsign prefix during September and October 2011. For more information, visit the RWC website at http://www.rugbyworldcup.com/, and the NZART website at http://www.nzart.org.nz/
Don prepared a response letter to RSM re CB usage on 27MHz. Council moved to accept letter.
Moved ZL2HD Seconded ZL1TGC Carried
ZL2AMJ abstained, advising that more study was required.
ZL2HD moved a vote of thanks to Don for his excellent work.
Agreed with acclamation by Council.
FF8/21 David Searle attending 2011 Conf
Motion: That NZART Council invite the newly appointed Marketing Officer to attend the Friday meeting of Council and submit a report to them on his progress to date.
Moved ZL1TGC Seconded ZL1PK Carried
Action: ZL2DL to invite ZL3DWS to attend the Friday meeting of the 2011 Annual Conference.
ZL4QS Moved that his annual report be accepted. Seconded ZL3TNT
FF8/23 AREC Section Br 50.
Motion: That NZART Council support the formation of an AREC section within Wellington Branch 50.
Moved ZL2HD Seconded ZL1PK Carried
FF8/24 Taupo Branch Lease
Motion: That NZART regrettably cannot be involved with the Taupo Branch lease and suggest they become an incorporated society in their own right.
Moved ZL1PK Seconded ZL1UD Carried
Action: ZL1PK to contact Taupo Branch with a suggestion they become incorporated and will assist if necessary.
FF8/25 Recommendations from Monitoring Service Officer.
Motion: That suggestions from ZL1GWE as submitted in his annual report be accepted.
Moved ZL1TGC Seconded ZL3TNT Carried
Action: ZL1UD to liaise with the Monitoring Service Officer and advise outcome of suggestions from his annual report.
FF8/26 Leave of absence
March 2011 meeting ZL2HD, ZL1TGC possibly.
FF8/27 ARTANZ – information papers included
Dick Greenbank ZL2TGQ attended the meeting, presenting the aims and objects of ARTANZ.
Motion: That NZART Council does not endorse ARTANZ
Moved ZL1UD Seconded ZL2LS Carried
Carried Five hands to Four
Action: ZL2DL to advise ARTANZ that NZART will not support ARTANZ.
There are remits to be presented at the AGM that could negate this decision and therefore Council will reconsider after members have voted, if necessary.
FF8/30 General Business
1) Conf 2011 – Debby requested travel and accommodation requirements of Council for Conference 2011.
2) Conference 2012 – ZL2LS gave an update on progress.
3) WIA Foundation License release
Thank you for submitting paper Terry ZL3QL.
Meeting closed at 1623hrs