Meeting held on 3820kHz, Tuesday 2nd August 2011 commencing 7:30. Roll call at 7:25pm.
03/1 Roll Call
Chairman: Roy Symon, ZL2KH.
ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman
ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2AJ Warren Harris
ZL2TW Stuart Watchman, ZL4TAE Terry Thomas
Min Sec: Topsy ZL2LS
ZL4PLM Simon Lewis
03/3 Confirmation of Minutes July 2011
Moved ZL1PK Seconded ZL2AJ Minutes Confirmed
03/4 Additional Agenda Items
3/10 Request for airfares
Action points from September 2010 Council meeting
01 ZL4PLM - NZART VHF-SHF Records Update Programme to edit his
Document and circulate to Council by July Council meeting. Ongoing
Action points from Feb 2011 on air Council Meet
05 ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches.
Going to Court no date has been set for hearing as to date Ongoing
Action points from June 2011 Face to Face Friday meeting of Council U/H
01 ZL2HD and Council to prepare amendments to the Constitution
regarding Charitable status.
ZL2HD to take this over Ongoing
03 ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual. Ongoing
06ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web.
This will be circulated by email by the end of the week Ongoing
07 Evan to consult with Alan ZL1AMWregarding a web drop box for Council information. Ongoing
Action points June 2011 Face to Face Monday meeting of Council U/H
01 ZL2DL arrange travel for Council to attend face to face meeting in Wellington 18th Feb 2012.
Councillors please advise who will require their travel to be arranged. Complete
05 ZL2HD to confirm with ZL2TLL if this will require a change in the examination database. Complete
06 ZL4PLM to assist Evan & Debby with preparing an appropriate letter to be included in the membership drive.
This Action Point is to be removed from the agenda Remove
07 ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc. Ongoing
08 ZL1TGC has prepared a draft policy document regarding recording of meetings without seeking prior approval of the meeting, excluding the official recording. Sent out by email. To be discussed by email and will be finalised at next meeting.
10 ZL2HD to seek FMTAG for an additional member on their committee.
11 ZL1TGC to contact World Exchange and thank them for their sponsorship. and to organize an appropriate thanks on the web page.
Letter of thanks written will be circulated to council, hope to be sorted by next council net. Ongoing
Action Points July 2011 Council Net
01 ZL2KH to send email to Gareth asking for income report and email it out to Council. Complete
02 ZL2AJ report back from Te Puke meeting regarding iGate transmission.
03 ZL2DL: To notify ZL1DK of Council’s approval to apply for ZL6RWC
04 ZL2DL To notify the branch and also Jeff Sayer of Council approval to form an AREC section Complete
05 ZL2DL Please notify Southland Branch approving the appointment of Cliff Shirreffs ZL4CCS Complete
06 ZL2DL: To notify ZL3BM of council’s decision. Complete
07 ZL2DL: Please notify Lorne that Council would like to wait for an accurate list provided it is not indefinite. Complete
Action Points from August 2011 Council Net
01 ZL2HD: To report progress on IBM Grant Ongoing
03/6 Confirmation of New Members July 2011
Moved by ZL1PK Seconded ZL1TGC Confirmed
03/7 Monthly Financials July 2011
a) Ratification of Payments July 2011
b) Actuals versus Budget July 2011
Moved by ZL1TPH Seconded ZL1PK Financials both recorded and ratified
03/8 Monthly Reports
a) Monitoring Service Report Jan – June Report + July e-mailed
b) FMTAG Recommendations
c) QSL Bureau report June/July
A and C Moved ZL4TAE Seconded ZL1TPH Carried
B moved ZL2HD Seconded ZL1TGC FMTAG Recommendations carried
03/9 Council Procedures & Protocols – ZL2AMJ
A follow on from agenda item 1/8 Council meeting Monday after conference.
03/10 Request for airfares from ZL2SJ
Motion that NZART pay for airfares for ZL2SJ to travel to Auckland to present money from the Radio Science Education Trust to Massey University.
Moved ZL2HD Seconded ZL2AMJ Motion lost on votes
A/P ZL2DL to notify ZL2SJ of Council decision.
03/11 APRS iGate Policy – ZL2AJ
A/ P ZL2AJ to circulate policy APRS iGate with adjustments to Council for approval then forward to Break In and Info line for publication upon council approval of document.
03/12 Information request from REG Branch 89
Motion, that Council decline the request made by REG branch for the release of information gained from branches when requesting the impact of a new branch in the surrounding areas
Moved ZL1TGC Seconded ZL2AJ Carried
A/P ZL2DL to notify Branch concerned of council decision
03/13 AREC Strategic Direction
A/P ZL2KH to take this issue up with AREC National Director and ask how AREC is going and what is the strategic direction they are heading towards.
03/16 Information Papers
a) Community Grant from IBM
This is now an action point from meeting tonight
03/17 Leave of Absence
03/18 General Business
ZL2TW asked how many candidates were going to the IARU conference in Ho Chi Min city. Discussion re this was held and it was decided to wait until Council get the report from the IARU Officer and then determine the course of action from there, as to how many and how much re finances etc
There being no further business meeting was closed by the President ZL2KH at 20.37 hrs
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