Minutes For NZART Council

Meeting held on 3820kHz, Tuesday 2^nd August 2011 commencing 7:30. Roll call at 7:25pm.

 

03/1    Roll Call

Chairman:     Roy Symon, ZL2KH.

Council

ZL1TGC Vaughan Henderson ZL1PK Phil King, ZL1TPH Stephen Hayman

ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2AJ Warren Harris

 ZL2TW Stuart Watchman, ZL4TAE Terry Thomas

 

Min Sec:        Topsy ZL2LS

 

03/2    Apologies

ZL4PLM Simon Lewis

 

03/3    Confirmation of Minutes July 2011

Moved  ZL1PK  Seconded ZL2AJ                                                            Minutes Confirmed

 

03/4    Additional Agenda Items

 3/10 Request for airfares

3/13 AREC

 

Action points from September 2010 Council meeting

01  ZL4PLM - NZART VHF-SHF Records Update Programme to edit his

Document and circulate to Council          by July Council meeting.   Ongoing                                                                                                                               

Action points from Feb 2011 on air Council Meet

05        ZL2HD report from the Appeal to the Environment Court regarding Wellington City Council District Plan Change 74 on behalf of NZART and the Wellington and Tauranga Branches. 

Going to Court no date has been set for hearing as to date    Ongoing

 

Action points from June 2011 Face to Face Friday meeting of Council U/H

01  ZL2HD and Council to prepare amendments to the Constitution

regarding Charitable status.         

ZL2HD to take this over                                                                  Ongoing

03        ZL2AJ/ZL2AMJ to cooperate with WIA to develop a Trans-Tasman training manual.                                                                               Ongoing

06        ZL1TGC to write “Requirements of a Councillor”, updating e-handbook and send to Alan ZL1AMW for placement on the web. 

This will be circulated by email by the end of the week                        Ongoing

07        Evan to consult with Alan ZL1AMW regarding a web drop box for Council information.                                                                                      Ongoing                                                                   

Action points June 2011 Face to Face Monday meeting of Council U/H

01        ZL2DL arrange travel for Council to attend face to face meeting in Wellington 18^th Feb 2012.

Councillors please advise who will require their travel to be arranged.                                                                                                                         Complete

05        ZL2HD to confirm with ZL2TLL if this will require a change in the examination database.                                                                                  Complete                                                                              

06        ZL4PLM to assist Evan & Debby with preparing an appropriate letter to be included in the membership drive.  

This Action Point is to be removed from the agenda                                   Remove

07        ZL2DL to circulate to Council the proposed list to whom a letter will be sent for promoting NZART so they can purge Silent Keys etc.                       Ongoing

08        ZL1TGC has prepared a draft policy document regarding recording of meetings without seeking prior approval of the meeting, excluding the official recording. Sent out by email. To be discussed by email and will be finalised at next meeting.

Ongoing

10        ZL2HD to seek FMTAG for an additional member on their committee.

                                                                                                                        Ongoing

11        ZL1TGC to contact World Exchange and thank them for their sponsorship. and to organize an appropriate thanks on the web page.

Letter of thanks written will be circulated to council, hope to be sorted by next council net.                                                                                                         Ongoing

 

Action Points July 2011 Council Net

01        ZL2KH to send email to Gareth asking for income report and email it out to Council.                                                                                                       Complete

02           ZL2AJ report back from Te Puke meeting regarding iGate transmission.

                                                                                                                          Complete

03       ZL2DL: To notify ZL1DK of Council’s approval to apply for ZL6RWC

                                                                                                                        Complete

04        ZL2DL To notify the branch and also Jeff Sayer of Council approval to form an AREC section                                                                         Complete

05        ZL2DL Please notify Southland Branch approving the appointment of Cliff Shirreffs ZL4CCS                                                                                     Complete

06        ZL2DL: To notify ZL3BM of council’s decision.                         Complete

07        ZL2DL: Please notify Lorne that Council would like to wait for an accurate list provided it is not indefinite.                                                                  Complete

 

Action Points from August 2011 Council Net

01        ZL2HD: To report progress on IBM Grant                                    Ongoing

 

03/6    Confirmation of New Members July 2011

Moved by ZL1PK  Seconded ZL1TGC                                                     Confirmed

 

03/7 Monthly Financials July 2011

a)            Ratification of Payments July 2011

b)            Actuals versus Budget July 2011 

Moved by ZL1TPH   Seconded ZL1PK Financials both recorded and ratified

 

03/8    Monthly Reports

a)           Monitoring Service Report Jan – June Report + July e-mailed

b)           FMTAG Recommendations

c)           QSL Bureau report June/July

     A and C Moved ZL4TAE  Seconded  ZL1TPH                                  Carried

 

    B moved ZL2HD Seconded ZL1TGC   FMTAG Recommendations carried

03/9        Council Procedures & Protocols – ZL2AMJ

A follow on from agenda item 1/8 Council meeting Monday after conference. 

                                                                                                                          Ongoing                                                                                                                                                                                                                         

03/10  Request for airfares from ZL2SJ

Motion that NZART pay for airfares for ZL2SJ to travel to Auckland to present money from the Radio Science Education Trust to Massey University.

Moved ZL2HD Seconded ZL2AMJ Motion lost on votes

A/P ZL2DL to notify ZL2SJ of Council decision.

 

03/11  APRS iGate Policy – ZL2AJ

A/ P ZL2AJ to circulate policy APRS iGate with adjustments to Council for approval then forward to Break In and Info line for publication upon council approval of document.

 

03/12  Information request from REG Branch 89

Motion, that Council decline the request made by REG branch for the release of information gained from branches when requesting the impact of a new branch in the surrounding areas

Moved ZL1TGC Seconded ZL2AJ                                                            Carried

A/P ZL2DL to notify Branch concerned of council decision

 

03/13  AREC Strategic Direction

A/P ZL2KH to take this issue up with AREC National Director and ask how AREC is going and what is the strategic direction they are heading towards.

 

03/14 

 

03/15 

 

03/16  Information Papers

a)    Community Grant from IBM    

This is now an action point from meeting tonight

 

03/17  Leave of Absence

Nil

 

03/18  General Business

ZL2TW asked how many candidates were going to the IARU conference in Ho Chi Min city. Discussion re this was held and it was decided to wait until Council get the report from the IARU Officer and then determine the course of action from there, as to how many and how much re finances etc

 

There being no further business meeting was closed by the President ZL2KH at 20.37 hrs

 

02.08.11

Topsy Scott ZL2LS

On Air Minute Secretary