DEC-For NZART Council Meeting to be held on 3820kHz, Tuesday 7th December 2010
DEC-commencing 8pm with a roll call at 7:55pm
DEC-7/1 Roll Call
DEC-Chairman: Roy Symon, ZL2KH.
DEC-Council: ZL1UD Tony Case, ZL1PK Phil King;
DEC-ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2MAX Max Wheatley
DEC-ZL3TNT Ann Fraser, ZL2LS Topsy Scott
DEC-ZL4QS John Lochhead
DEC-Min Sec: Topsy ZL2LS
DEC-ZL1TGC Vaughan Henderson
DEC-7/3 Confirmation of Minutes November 2010
DEC-Moved ZL1UD 2nd ZL1PK Carried with amendments made
DEC-6/5 08 ZL1PK to action once response received from WGN VHF Group re their
DEC-Constitution. Ref paper 6/5 08.
DEC-Pending the verification of the legal advice given to Branch 74
DEC-ZL2HD wrote to the President of the Wellington VHF group and is waiting
DEC-for a reply back from them. Action Point against ZL2HD Complete
DEC-7/4 Additional Agenda Items
DEC-Branch 74 Antenna Height report
DEC-7/5 Action Point from Friday Council meeting June 2010
DEC-08: ZL1PK to action once response received from WGN VHF Group re their Constitution.
DEC- Ref paper 6/5 08.
DEC-Pending the verification of the legal advice given to Branch 74
DEC-ZL2HD wrote to the President of the Wellington VHF group and is waiting for a
DEC-reply back from them. Action Point against ZL2HD. Complete
DEC-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast
DEC-Action Points from Monday Council meeting June 2010
DEC-20: ZL2AMJ to commence updating the NZART examination question-bank and the
DEC-version of the 'New Zealand Amateur Radio Study Guide' on the NZART web page and
DEC-report to Council on progress. Complete
DEC-21: ZL2AMJ to prepare appropriate wording to advise all Supervisors on the
DEC-NZART web page that the Wellington VHF Group examination system is available for
DEC-22: ZL1TGC to produce policy document for review by Council before publishing,
DEC-re Digipeaters. Will have finished by Next meeting Complete
DEC-Action points from September Council meeting
DEC-01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update
DEC-Programme to edit his document and circulate to Council. Ongoing
DEC-Action points from October Council meeting
DEC-06 ZL1TGC - to contact World Exchange re them putting a link on the NZART web
DEC-Action Points from November Council Meeting
DEC-01 ZL2DL to notify the Branches concerned and inform them that the Examination
DEC-supervisors have been approved. Complete
DEC-Action Point Debby to write to Branch 86 re membership Status of one of the
DEC-02 ZL1UD/ZL1TGC to review the Conditions of use document and discuss at the
DEC-next 'on air' meeting.
DEC-This is to be removed and reworded correctly for next meeting
DEC-Action Point ZL1UD
DEC-03 ZL2DL to acknowledge Jamie's application for reflector moderator and let him
DEC-now that this will be considered at the face to face meeting in February.
DEC-04 ZL2DL to advise the other applicant ZL3AI that this will be discussed at the
face to face meeting. Complete
DEC-05 ZL4QS to respond to Jay Oka re Council decision on IARU levies ASAP
DEC-7/6 Confirmation of New Members November 2010
DEC-Moved ZL3TNT 2nd ZL2LS Confirmed
DEC-7/7 Ratification of November 2010 Payments
DEC-Moved ZL3TNT 2nd ZL1PK Ratified
DEC-Action Point ZL2KH to chase up Evan with Financial reports
DEC-7/8 Monthly Reports
DEC-a) QSL Bureau monthly report Moved ZL1UD 2nd ZL2LS Confirmed
DEC-b) Monitoring Service Report No report presented
DEC-c) FMTAG Moved ZL2HD 2nd ZL2AMJ
DEC-d) Break In editors annual report
DEC-ZL2HD made comment about the proposals made at the last face to face about colour
DEC-no mention of this in report.
DEC-ZL2HD is to go back through old minutes and find out what was to happen here
DEC-e) AREC financial report Both D&E Moved by ZL2HD 2nd ZL1PK
DEC-Council need to advise whether it sees any potential problems, either
DEC-in principle or in practice, with us having the CEPT HAREC syllabus listed in
DEC-the Radio communications Regulations as the basis of our Amateur Radio training and
DEC-examinations in New Zealand.
DEC-Action Point ZL2HD to have a meeting with the Administration Liaison team and
DEC-come back to council with a recommendation regarding this.
DEC-7/10 Feilding Radio Club Br 70 Draft Constitution
DEC-Moved ZL2MAX 2nd ZL1UD Approved that the Fielding Radio Club Branch 70, be
DEC-reactivated and their constitution be accepted.
DEC-Action: ZL2DL to advise Branch of acceptance of proposed Constitution for
DEC-reinstating Branch 70.
DEC-7/11 Policy for repeater & Beacons
DEC-This to be removed from the minutes and agenda and will discuss if it comes up again.
DEC-Seeks NZART approval
DEC-Press release ARTANZ
DEC-ZL2HD suggested that Council respond to their letter and inform them that the
DEC-matter has been left on the table for further discussion at this stage
DEC-Moved ZL2HD Seconded ZL2AMJ
DEC-Action: ZL2DL to write to Dick Greenbank
DEC-Appeal to the Environment Court regarding Wellington City Council District Plan
DEC-Change 74 on behalf of NZART and the Wellington Branches.
DEC-ZL2HD gave report that they had met with Wellington City Council. They hope to
DEC-have a report for next month and said they are making good progress with this.
DEC-7/16 Information Papers
DEC-7/17 Leave of Absence
DEC-Debby ZL2DL from Tuesday 11th January to Tuesday 25th January 2011
DEC-ZL1UD will be have trouble accessing emails for the next two weeks
DEC-7/18 General Business
DEC-Next on Air meeting Tuesday 1st February 2011
DEC-All routine business will be dealt with at this meeting and thus leaving
DEC-the face to face for all other papers / information
DEC-Action Point ZL2KH to email ZL4QS re time of arrival at Wellington for face to Face
DEC-Christmas Wishes given to all from Roy ZL2KH
DEC-No further business meeting closed by the President at 20.13 hrs
NOV-For NZART Council Meeting held on 3820kHz, Tuesday 2nd November 2010
NOV-commencing 8pm with a roll call at 7:55pm
NOV-6/1 Roll Call
NOV-Chairman: Roy Symon, ZL2KH.
NOV-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
NOV-ZL2HD John Andrews,
NOV-ZL3TNT Ann Fraser, ZL2LS Topsy Scott
NOV-ZL4QS John Lochhead
NOV-Min Sec: Topsy ZL2LS
NOV-ZL2AMJ Fred Johnson
NOV-ZL2MAX Max Wheatley
NOV-6/3 Confirmation of Minutes October 2010
NOV-Moved by ZL1UD Seconded by ZL 1TGC Confirmed
NOV-6/4 Additional Agenda Items
NOV-6/16c Information paper on OSL Bureau
NOV-6/5 Action Point from Friday Council meeting June 2010
NOV-6/08: ZL1PK to action once response received from WGN VHF Group re their
NOV-Constitution. Ref paper 6/5 08.
NOV-Pending the verification of the legal advice given to Branch 74
NOV-ZL2HD wrote to the President of the Wellington VHF group and is waiting
NOV-for a reply back from them. Action Point against ZL2HD Complete
NOV-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast
NOV-A special meeting is being organised to consider this. Ongoing
NOV-Action Points from Monday Council meeting June 2010
NOV-20: ZL2AMJ to commence updating the NZART examination question-bank and the
NOV-version of the 'New Zealand Amateur Radio Study Guide' on the NZART web
NOV-page and report to Council on progress Ongoing
NOV-21: ZL2AMJ to prepare appropriate wording to advise all examiners on the
NOV-NZART web page that the Wellington VHF Group examination system is available
NOV-for examinations. Ongoing
NOV-22: ZL1TGC to produce policy document for review by Council before publishing,
NOV-re Digipeaters Will have finished by Next meeting Ongoing
NOV-Action points from September Council meeting
NOV-01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update
NOV-Programme to edit his document and circulate to Council Ongoing
NOV-Action points from October Council meeting
NOV-01 ZL2TDM - send an official letter to Warren Harris ZL2AJ advising him
NOV-of his appointment as ARX2 Complete
NOV-02 ZL2TDM - advise Whakatane and Auckland branches that their exam
NOV-Supervisors were approved. Complete
NOV-03 ZL2TDM - pay the Oceania DX Contest costs Complete
NOV-04 ZL2KH - to write a letter to Stuart Watchman Complete
NOV-05 ZL1TGC - to obtain legal advice as to who owns the copyright on the
NOV-Study Guide. We have verbal legal advice that there is NO copyright on
NOV-the Study guide Complete
NOV-06 ZL1TGC - to contact World Exchange re them putting a link on the
NOV-NZART web page. Awaiting reply re wording of article will follow up Ongoing
NOV-6/6 Confirmation of New Members October 2010
NOV-Moved ZL4QS, Seconded ZL1PK Confirmed
NOV-6/7 Ratification of October 2010 Payments
NOV-Moved ZL1UD, Seconded ZL3TNT Ratified
NOV-6/8 Monthly Reports
NOV-a) QSL Bureau monthly report
NOV-b) Monitoring Service Report
NOV-d) ALO report October 2010
NOV-A,B,D Moved by ZL2LS Seconded by ZL1PK
NOV-C The final recommendations be adopted Moved by ZL2HD Seconded By ZL1TGC Carried
NOV-6/9 Examination Supervisor Application
NOV-a) Ross Meban ZL2RWM - Gisborne
NOV-b) Peter Scott ZL1AAM - Suburban Amateur Radio Club
NOV-c) Dennis Seymour ZL1UET - Suburban Amateur Radio Club
NOV-Moved by ZL1UD Seconded by ZL1TGC Approved
NOV-A/P Debby ZL1TDM to notify the Branches concerned and inform them that the
NOV-Examination supervisors have been approved
NOV-6/10 Establishment of ARTANZ
NOV-Invitation received by ZL2AMJ
NOV-Fred to be asked to give full report back to council from meeting, Council
NOV-will then take action if needed after that.
NOV-6/11 Conditions of Use - NZART Examination system
NOV-A/P ZL1UD/ZL1TGC to review the Conditions of use document and discuss at
NOV-the next 'on air' meeting.
NOV-6/12 Application for Moderator of Members Reflector
NOV-a) Jamie Pye ZL2NN
NOV-This to be put with the other applicant ZL3AI and when we decide if we are
NOV-going to go with the reflector we will then vote on who Council would
NOV-think be best suited for this position at the face to face meeting in
NOV-A/P Debby ZL1TDM to acknowledge Jamie's letter and let him now that this
NOV-will be considered at the face to face meeting in February.
NOV-A/P Debby ZL1TDM to advise the other applicant ZL3AI that this will be
NOV-discussed at the face to face meeting.
NOV-6/13 Call Book missing call signs update - ZL1PK
NOV-Intention is to produce a sheet with all missing call signs for the
NOV-November / December Break In
NOV-6/16 Information Papers
NOV-a) Tauranga Branch visit - ZL1UD Pleasant meeting Thanks Tony
NOV-b) Financial issues IARU R 3
NOV-A/P ZL4QS to respond to Jay Oka re Council decision ASAP
NOV-c) QSL Bureau
NOV-6/17 Leave of Absence
NOV-ZL3TNT will be away on leave from Monday 15th to Friday 19th November
NOV-Will have no email contact
NOV-ZL1TGC will be out of the country for about 10days from Saturday 6th
NOV-November limited email coverage also
NOV-6/18 General Business
NOV-ZL1UD ask for approval to send the situation vacant off for Break in
NOV-and to also include the moderator position for another month.
NOV-There being no further business President Roy closed meeting at 21.17 hrs
NOV-Thanks given to everyone.
NOV-Topsy Scott ZL2LS
OCT_Minutes For NZART Council Meeting
OCT_held on 3820kHz,
OCT_Tuesday 5th October 2010 commencing 8pm
OCT_5/1 Roll Call
OCT_Chairman: Roy Symon, ZL2KH.
OCT_ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
OCT_ZL2AMJ Fred Johnson, ZL2HD John Andrews (listening),
OCT_ZL3TNT Ann Fraser, ZL2LS Topsy Scott
OCT_ZL4QS John Lochhead
OCT_Min Sec: Topsy ZL2LS
OCT_Max Wheatley, ZL2MAX
OCT_5/3 Confirmation of Minutes September 2010
OCT_Moved ZL1UD Seconded ZL1PK Confirmed
OCT_5/4 Additional Agenda Items
OCT_5/4(a) Motion: That Debby ZL2TDM remain as NZART ARX#1 and Warren Harris
OCT_ZL2AJ be appointed as NZART ARX#2
OCT_Moved By ZL1UD Seconded by ZL2LS
OCT_ZL2AMJ Abstained Carried
OCT_5/4 (b) Motion: That Fred Johnson ZL2AMJ is removed from the position of
OCT_Moved by ZL1UD Seconded by ZL2LS Carried
OCT_5/5 Action Point from Friday Council meeting June 2010
OCT_05: ZL1PK to review all submissions and prepare a summary for the July
OCT_Council net. This is to be reviewed in 1 month's time; all councillors to
OCT_reply to this via email Complete
OCT_08: ZL1PK to action once response received from WGN VHF Group re their
OCT_Constitution. Wellington VHF Group to be given a 30 day deadline to respond
OCT_10: ZL1TGC to report progress back to Council regarding Hibiscus Coast
OCT_11: ZL3TNT promotion of Branch/Club facilities and meetings of amateur radio
OCT_during the Rugby world cup and place in HQIL. Complete
OCT_Action Points from Monday Council meeting June 2010
OCT_17: ZL1TGC -Add amendment of remit 6 to the NZART Constitution, lodge copy
OCT_with the Registrar of Incorporated Societies and update the web. Complete
OCT_20: ZL2AMJ to commence updating the NZART examination question-bank and the
OCT_version of the `New Zealand Amateur Radio Study Guide' on the NZART web page
OCT_and report to Council on progress - Awaiting Legal advice Ongoing
OCT_21: ZL2AMJ to prepare appropriate wording to advise all examiners on the
OCT_NZART web page that the Wellington VHF Group examination system is available
OCT_for examinations. Ongoing
OCT_22: ZL1TGC to produce policy document for review by Council before
OCT_publishing, re Digipeaters Ongoing
OCT_Action points from September Council meeting
OCT_01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update Programme to
OCT_edit his document and circulate to Council Ongoing
OCT_5/6 Confirmation of New Members September 2010
OCT_Moved By ZL1PK seconded by ZL4QS Confirmed
OCT_The person 1st on the list should be allocated to branch 66 not 29
OCT_5/7 Ratification of September 2010 Payments plus Budget
OCT_Moved ZL1TGC Seconded by ZL2LS Confirmed
OCT_5/8 Monthly Reports
OCT_a) QSL Bureau monthly report
OCT_b) Monitoring Service Report
OCT_c) Break In September report
OCT_Readership Survey be accepted with the Lucky Draw prize of $100.00 paid by
OCT_NZART Moved ZL1TGC Seconded by ZL1UD Carried
OCT_All reports moved by ZL3TNT Seconded by ZL1UD
OCT_5/9 Examination Supervisor Application
OCT_a) Murray Evans ZL1SZ, Whakatane.
OCT_b) Ken Bottomley ZL1WAL Auckland Branch
OCT_Moved by ZL1UD Seconded by ZL1PK Carried
OCT_Action Point ZL2KH to Let Debby know to notify these people of their acceptance
OCT_5/10 Oceania DX Contest costs
OCT_I seek approval to pay these costs.
OCT_Moved by Zl1TGC Seconded by ZL3TNT Carried
OCT_5/11 WARC Re-establishment of AREC section
OCT_As requested by the National Director AREC, this item will not be discussed
OCT_and the matter will be deferred until Jeff Sayer gives the OK.
OCT_5/12 Policy on Council Expenses for meeting attendance. - ZL1UD
OCT_We need to get something out there for new and up coming councillors so they
OCT_are aware of what is expected
OCT_Moved ZL1UD Seconded Zl3TNT Carried
OCT_5/16 Information Papers
OCT_5/17 Leave of Absence
OCT_ZL1TGC may be away early November so might not be at On Air meeting
OCT_5/18 General Business
OCT_5/19 Members' Reflector - ZL3TNT
OCT_This was not handled, can be taken to next meeting if anyone wants to follow
OCT_it up. This is ongoing pending a moderator
OCT_5/20 Letter from Stuart Watchman ZL2TW
OCT_Action Point ZL2KH: Roy to talk with Stuart and discuss this and will then
OCT_send him a formal letter, reply to his letter.
OCT_5/21 World Exchange Link on NZART Website
OCT_Action Point ZL1TGC: To check up on this as it does not seem to be on NZART
OCT_5/22 Financial IARU letter
OCT_This to be discussed at next month on air meeting
OCT_NO further business
OCT_Meeting closed at 21.05 hrs
OCT_On Air Minute Secretary
SEP-For NZART Council Meeting held by email, concluding 10th September 2010
SEP-Chairman: Roy Symon, ZL2KH.
SEP-ZL1UD Tony Case, ZL1PK Phil King;
SEP-ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2MAX Max Wheatley
SEP-ZL2LS Topsy Scott, ZL3TNT Ann Fraser
SEP-ZL1TGC Vaughan Henderson apologised - he was overseas
SEP-ZL4QS John Lochhead did not apologise and did not participate
SEP-4/3 Confirmation of Minutes August 2010
SEP-4/4 Additional Agenda Items
SEP-4/5 Action Point from Friday Council meeting June 2010
SEP-04: Evan plus selected Councillors at his discretion, analyse options
SEP-available to remote access data required by the treasurer.
SEP-05: ZL1PK to review all submissions and prepare a summary for the July
SEP-Council net. This is to be reviewed in 1 month's time; all councillors to
SEP-reply to this via email. Ongoing
SEP-08: ZL1PK to action once response received from WGN VHF Group re their
SEP-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast
SEP-Progressing slowly - ongoing. 11: ZL3TNT promotion of Branch/Club
SEP-facilities and meetings of amateur radio during the Rugby world cup and
SEP-place in HQIL. Ongoing
SEP-Action Points from Monday Council meeting June 2010
SEP-17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge
SEP-copy with the Registrar of Incorporated Societies and update the web.
SEP-Ongoing 18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas
SEP-2010 and approach various people who could assist with a national
SEP-examination-training program. Complete
SEP-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure
SEP-and submit to the July 'on air' council meeting. Complete
SEP-20: ZL2AMJ to commence updating the NZART examination question-bank and
SEP-the version of the 'New Zealand Amateur Radio Study Guide' on the NZART web
SEP-page and report to Council on progress. Ongoing
SEP-21: ZL2AMJ to prepare appropriate wording to advise all examiners on the
SEP-NZART web page that the Wellington VHF Group examination system is
SEP-available for examinations. Ongoing
SEP-22: ZL1TGC to produce policy document for review by Council before
SEP-publishing, re Digipeaters . Ongoing
SEP-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training
SEP-Officer position. Draft Job Description being reviewed. Complete
SEP-Action Points from August 2010 Council Meeting
SEP-01: ZL2HD: to ask Doug for a statement re this then email councillors.
SEP-This is then to be put out to members to let them know that Council has a
SEP-plan relating to this proposal. Complete
SEP-4/6 Confirmation of New Members August 2010
SEP-4/7 Ratification of August 2010 Payments plus Budget
SEP-4/8 Monthly Reports
SEP-a) QSL Bureau monthly report
SEP-b) Monitoring Service Report
SEP-c) AREC Monthly accounts
SEP-4/9 Examination Supervisor Application
SEP-Grahame Fraser ZL3SJ for Christchurch West Branch 56.
SEP-The LATE NOTIFICATION:
SEP-Murray Evans ZL1SZ, Whakatane.
SEP-Ongoing - not yet decided
SEP-4/10 National Training Manager Job Description
SEP-Approved - complete
SEP-4/11 NZART VHF-SHF Records Update Programme - ZL4PLM
SEP-Not approved - further action to be decided - ongoing
SEP-4/12 Policy on Council Expenses for meeting attendance. - ZL1UD
SEP-Undecided - ongoing
SEP-4/16 Information Papers
SEP-a) Wellington VHF Group
SEP-b) Wellington Branch
SEP-c) WIA - Michael Owen
SEP-Received and approved
SEP-4/17 Leave of Absence
SEP-Ann ZL3TNT: Nothing planned but due to an ongoing family issue I may yet ask
SEP-for some. Topsy ZL2LS: ZL2LS will be out of the country from 17th until 25th
SEP-September 4/18 General Business
SEP-Amateur Service Allocation at 500 kHz:
SEP-The following was approved:
SEP-NZART Council received the Information Paper (NZART Information Paper 500
SEP-kHz 5 September 2010 V2-1.doc) prepared by Peter Lake ZL2AZ and Don Wallace
SEP-ZL2TLL on frequency allocations in the 500 kHz area and resolved that: 1
SEP-Officers are to support Method B (472 - 487 kHz) in their negotiations;
SEP-2 In the event that Method B is not accepted, Officers are to support
SEP-Method A (493 - 510 kHz)
AUG-For NZART Council Meeting held on 3820 kHz Tuesday 3rd August 2010 [Roll
AUG-Call] at 7:25pm [Official Business].7:30pm
AUG-Chairman: Roy Symon, ZL2KH.
AUG-Council: ZL1UD Tony Case, ZL1PK Phil King;
AUG-ZL2AMJ Fred Johnson, ZL2HD John Andrews,
AUG-ZL2LS Topsy Scott
AUG-ZL4QS John Lochhead
AUG-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don
AUG-Min Sec: Topsy ZL2LS
AUG-ZL1TGC Vaughan Henderson
AUG-ZL3TNT Ann Fraser
AUG-ZL2MAX Max Wheatley
AUG-3/3 Confirmation of Minutes July 2010
AUG-Moved ZL1UD Seconded ZL1PK *Confirmed*
AUG-3/4 Additional Agenda Items
AUG-FMTAG SRD GURL Paper
AUG-3/5 Action Point *from Friday Council meeting June 2010*
AUG-01: ZL2TDM to discuss with the treasurer if repeater payments should be paid
AUG-to a separate bank account in order to monitor easier for Council to follow
AUG-04: Evan plus selected Councillors at his discretion, analyse options
AUG-available to remote access data required by the treasurer. Ongoing
AUG-05: ZL1PK to review all submissions and prepare a summary for the July
AUG-Council net. This is to be reviewed in 1 month's time; all councillors to
AUG-reply to this via email. *Ongoing*
AUG-*08: ZL1PK* to action once response received from WGN VHF Group re their
AUG-*10: ZL1TGC* to report progress back to Council regarding Hibiscus Coast
AUG-Progressing slowly. Ongoing
AUG-*11: ZL3TNT *promotion of Branch/Club facilities and meetings of amateur
AUG-radio during the Rugby world cup and place in HQIL. *Ongoing*
AUG-Action Points from Monday Council meeting June 2010
AUG-*17: ZL1TGC* - Add amendment of remit 6 to the NZART Constitution, lodge
AUG-copy with the Registrar of Incorporated Societies and update the web.
AUG-*18: ZL2HD/ZL1TGC/ZL1UD* prepare a training program by Christmas 2010 and
AUG-approach various people who could assist with a national
AUG-examination-training program. *Ongoing*
AUG-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and
AUG-submit to the July `on air' council meeting. Ongoing
AUG-20: ZL2AMJ to commence updating the NZART examination database and report to
AUG-Council on progress. Ongoing
AUG-*21: ZL2AMJ* to prepare appropriate wording to advise all examiners on the
AUG-NZART web page that the Wellington VHF Group examination database is
AUG-recognized by Council and can be used accordingly for examinations.
AUG-*22: ZL1TGC* to produce policy document for review by Council before
AUG-publishing, re Digipeaters . *Ongoing*
AUG-*27: ZL2TDM* to review accommodation for Council and WIA for the 2011
AUG-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training
AUG-Officer position. Draft Job Description being reviewed. Ongoing
AUG-Action Points from July 2010 Council meeting
AUG-01: ZL2TDM Debby to acknowledge receipt of the application for the above and
AUG-let him know this is still pending. Complete
AUG-02: ZL2HD to do up a Procedure / Policy for appointment of new officers
AUG-03: ZL2HD To do a draft letter of reply and send around council by email for
AUG-comment regarding proposal from Otago Branch re HQ. Complete
AUG-*04: ZL2KH* to contact Jamie and ask to re- instate his email. *Complete*
AUG-3/6 Confirmation of New Members July 2010
AUG-Moved ZL1PK Seconded ZL2LS *Confirmed*
AUG-3/7 Ratification of July 2010 Payments
AUG-Moved Zl1UD Seconded ZL1PK Confirmed
AUG-3/8 Monthly Reports
AUG-a) QSL Bureau monthly report
AUG-b) FMTAG Monthly Report Received
AUG-c) Monitoring Service Report
AUG-All reports received as one Moved By ZL2HD Seconded By ZL1PK
AUG-3/9 FMTAG Proposal SRD GURL
AUG-*Action Point ZL2HD*: to ask Doug for a statement re this then email
AUG-This is then to be put out to members to let them know that Council has a
AUG-plan relating to this proposal*. *
AUG-3/16 Information Papers
AUG-3/17 Leave of Absence
AUG-ZL2LS will be on leave out of the country from 17th until 25th September
AUG-3/18 General Business
AUG-ZL2LS brought up re the Air New Zealand repeater site.
AUG-ZL4QS stated that this is being sorted and as to date does not need NZART
AUG-There being no further business meeting closed at 20.03 hrs
AUG-Minute Secretary / Midlands Councillor
JUL-For NZART Council Meeting held on 3820 kHz Tuesday 6th July 2010 [Roll Call]
JUL-at 7:25pm [Official Business].7:30pm
JUL-2/1 Roll Call
JUL-Chairman: Roy Symon, ZL2KH.
JUL-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
JUL-ZL2AMJ Fred Johnson, ZL2HD John Andrews
JUL-ZL3TNT Ann Fraser,
JUL-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don
JUL-Min Sec: Topsy ZL2LS
JUL-ZL2MAX ZL4QS Moved ZL1PK Seconded ZL1UD
JUL-2/3 Confirmation of Minutes Friday 4th & Monday 7th June 2010
JUL-Friday 4th June Moved by ZL1TGC Seconded by ZL1UD Confirmed
JUL-Monday 7th June Moved by ZL1PK Seconded by ZL1TGC Confirmed
JUL-Action Point Roy to contact Debby re AGM minutes
JUL-2/4 Additional Agenda Items
JUL-2/5 Action Point *from Friday Council meeting June 2010*
JUL-01: ZL2TDM to discuss with the treasurer if repeater payments should be paid
JUL-to a separate bank account in order to monitor easier for Council to follow
JUL-*ZL2KH to ask Debby for a recommendation. *Ongoing
JUL-*02: ZL1PK* prepare a list of branches and assign to Council within their
JUL-*03: ZL2HD* advise FMTAG of the appointment of ZL1TPH to the FMTAG
JUL-04: Evan plus selected Councillors at his discretion, analyse options
JUL-available to remote access data required by the treasurer. Ongoing
JUL-05: ZL1PK to review all submissions and prepare a summary for the July
JUL-Council net. This is to be reviewed in 1 month's time; all councillors to
JUL-reply to this via email *Ongoing*
JUL-06: ZL2TDM/ZL2KH to inform Branches and members of the branch incentive
JUL-scheme, via HQIL and branch circular. Complete
JUL-07: ZL2TDM purchase gift for ZL2UFI and his XYL. Complete
JUL-*08: ZL1PK* to action once response received from WGN VHF Group re their
JUL-Constitution. No response to date review in one month's time. *Ongoing*
JUL-09: ZL2TDM/Evan advise Council all those who have yet to pay their 2010
JUL-subscription. To be discussed by email Ongoing
JUL-*10: ZL1TGC* to report progress back to Council regarding Hibiscus Coast
JUL-Progressing slowly *Ongoing*
JUL-*11: ZL2KH *to call for volunteers to coordinate and promote the Branch/Club
JUL-facilities and meetings of amateur radio during the Rugby world cup and
JUL-place in HQIL. ZL3TNT has volunteered to take this on. *Ongoing*
JUL-12: ZL2TDM advise Nelson Branch and thank them accordingly for their
JUL-donation in recognition of high achieving examination passes. Complete
JUL-Action Points from Monday Council meeting June 2010
JUL-*13: ZL2TDM* Write to conference organizing committee thanking them for a
JUL-very well run conference with excellent food and great venue. Complete
JUL-14: ZL1TGC to receive a promo pack from WIA and other advertising material
JUL-to assist in putting together an NZART pack for the Association. *Complete*
JUL-15: ZL2TDM to arrange an appropriate venue for a one-day face to face
JUL-meeting of Council on the 19th February 2011. Complete
JUL-*16: ZL3TNT* to advise the Call Book compiler that Council has approved the
JUL-production of call book on CD Rom for 2010. *Complete*
JUL-*17: ZL1TGC* - Add amendment of remit 6 to the NZART Constitution, lodge
JUL-copy with the Registrar of Incorporated Societies and update the web.
JUL-Review next month Ongoing
JUL-*18: ZL2HD/ZL1TGC/ZL1UD* prepare a training program by Christmas 2010 and
JUL-approach various people who could assist with a national
JUL-examination-training program. *Ongoing*
JUL-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and
JUL-submit to the July `on air' council meeting. Ongoing
JUL-20: ZL2AMJ to commence updating the NZART examination database and report to
JUL-Council on progress. Ongoing
JUL-*21: ZL2AMJ* to prepare appropriate wording to advise all examiners on the
JUL-NZART web page that the Wellington VHF Group examination database is
JUL-recognized by Council and can be used accordingly for examinations.
JUL-*22: ZL1TGC* to produce policy document for review by Council before
JUL-publishing, re Digipeaters *Ongoing*
JUL-*23: ZL2TDM/ZL2KH *all NZART members via HQIL, the Official Broadcast and
JUL-Break In of the reduced fee structure for ARX services to new amateurs.
JUL-*24: ZL2KH* advise members all news and council decisions are covered in
JUL-*25: ZL1TGC* to advise the President all items he deems necessary to include
JUL-in the Presidential column for Break In. *Complete*
JUL-26: ZL2HD to email ZL4PLM regarding the NZART web site and his offer of
JUL-*27: ZL2TDM* to review accommodation for Council and WIA for the 2011
JUL-Misc Action Points
JUL-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training
JUL-Officer position. Draft Job Description being reviewed. Ongoing
JUL-29: ZL1TGC to receive confirmation in writing from World Exchange regarding
JUL-sponsorship of the Kordia/NZART collocated repeater sites. Complete
JUL-2/6 Confirmation of New Members June 2010
JUL-Moved:ZL1TGC Seconded : ZL1PK *Confirmed*
JUL-2/7 Ratification of June 2010 Payments
JUL-Moved:ZL1UD Seconded ZL1PK Carried
JUL-2/8 Monthly Reports
JUL-a) QSL Bureau monthly report
JUL-Moved ZL1UD Seconded ZL1TGC Carried
JUL-b) FMTAG Monthly Report Received Not voted on due to not having updated
JUL-c) Monitoring Service Report
JUL-Moved ZL2HD Seconded ZL1TGC Carried
JUL-2/09 Ratification of Payment
JUL-Moved that $500 be paid for Mike Newman to appeal Wellington District Plan.
JUL-Moved ZL2HD Seconded ZL1TGC
JUL-ZL2TDM to make payment of $500 to Mike Newman for the above and forward an
JUL-invoice to Wellington VHF Group to cover the same. Carried
JUL-2/10 Proposed NZART Reflectors - ZL1UD
JUL-Motion: That NZART cancels the action point and task of setting up an NZART
JUL-Motion moved ZL1UD Seconded ZL3TNT
JUL-In Favour 2
JUL-2/11 Application for NZART Reflector Moderator - ZL3AI
JUL-Action Point: ZL2TDM: Debby to acknowledge receipt of the application for
JUL-the above and let him know this is still pending.
JUL-Action Point: ZL2HD: To do up a Procedure / Policy for appointment of new
JUL-2/12 Midland Councillor Vacancy - ZL2KH
JUL-Moved ZL1UD Seconded ZL1PK Moved "that the Vacancy be filled".
JUL-In Favour 5
JUL-All councillors to have names put forward by email within 24hrs to ZL2KH
JUL-2/16 Information Papers
JUL-a) Otago Branch proposal for NZART HQ
JUL-Action Point ZL2HD: ** To do a draft letter of reply and send around council
JUL-by email for comment
JUL-2/17 Leave of Absence
JUL-2/18 General Business
JUL-Most councillor's @NZART emails are working okay and have been for some time
JUL-Action Point: ZL2KH to contact Jamie and ask to re- instate his email.
JUL-There being no further business President ZL2KH closed the meeting at 20.35
MON-for NZART Council Meeting Monday 7th June 2010 held at Park Lane Motor Lodge
MON-Hastings, commencing 8:45am
MON-1/1 Roll Call
MON-Chairman: Roy Symon ZL2KH Secretary: Debby Morgan ZL2TDM
MON-Council: Vaughan Henderson ZL1TGC, Tony Case ZL1UD, Phil King ZL1PK
MON-John Andrews ZL2HD, Max Wheatley ZL2MAX, Fred Johnson ZL2AMJ
MON-Ann Fraser ZL3TNT, John Hirtzel ZL3ADF
MON-John Lochhead ZL4QS
MON-Motion: A vote of thanks to the AGM chairman ZL2KH for running an excellent
MON-meeting and having it completed in record time.
MON-Moved: ZL2HD Seconded ZL1UD Carried
MON-AP ZL2TDM Write to conference organizing committee thanking them for a very well
MON-run conference with excellent food and great venue.
MON-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material, and
MON-perhaps liaise with David ZL1DK to assist. Complete
MON-A sub committee comprising ZL2LS, ZL1DK and ZL1TGC will form a publicity
MON-committee reporting to Council of all actions taken and when.
MON-Topsy will also write to all branches asking for any promo material they have
MON-be used. Vaughan can also talk with Doug McNeill.
MON-AP ZL1TGC to receive a promo pack from WIA and other advertising material to
MON-assist in putting together an NZART pack for the Association.
MON-1/3 Appointments of Officers
MON-Motion: That Evan Sayer be appointed as Treasurer
MON-Moved ZL4QS Seconded ZL2HD Carried
MON-b) General Secretary
MON-Motion: That Debby Morgan be appointed as General Secretary
MON-Moved ZL3ADF Seconded ZL3TNT Carried
MON-c) Returning Officer
MON-Motion: That Evan Sayer be appointed as Returning Officer
MON-Moved ZL1UFI Seconded ZL2HD Carried
MON-Motion: That the Returning Officer be allocated up to $6,000 to run the
MON-Moved ZL3ADF Seconded ZL2HD Carried
MON-1/5 Council face to face Meeting February 2011
MON-Motion: That a one day face to face meeting be organized for 19th February
MON-2011 at Wellington airport.
MON-Moved ZL4QS Seconded ZL1PK Carried
MON-AP ZL2TDM to arrange an appropriate venue for a one-day face to face meeting of
MON-Council on the 19th February 2010.
MON-1/6 Call Book on CD 2010
MON-Motion: That NZART produce a CD Rom, call book in 2010
MON-Moved: ZL1TGC Seconded ZL2HD Carried
MON-AP ZL3ADF to advise the Call Book compiler that Council has approved the
MON-production of call book on CD Rom for 2010.
MON-1/7 Council Action on Remits
MON-AP ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with
MON-the Registrar of Incorporated Societies and update the web.
MON-Motion: That Council appoint a National Training Officer for amateur radio
MON-Moved ZL2HD Seconded ZL3ADF. Carried
MON-AP ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and
MON-approach various people who could assist with a national examination-training
MON-1/9 NZART Expenditure:
MON-Break In/Call Book
MON-Motion: That NZART continue to produce an annual call book.
MON-Moved ZL2KH Seconded ZL1PK Carried
MON-Motion: That we authorize the Break In editor a budget of up to $7,000 for color
MON-at his discretion to produce the magazine in 2010/2011
MON-Moved ZL2HD Seconded ZL1PK. Carried
MON-Motion: That Vaughan & John ZL2HD produce a paper to council before the
MON-next on air meeting, regarding council expenditure.
MON-Moved ZL2HD Seconded ZL2AMJ Carried
MON-AP ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and
MON-submit to the July 'on air' council meeting.
MON-1/10 Examination Database - ZL2TW
MON-Motion: That Fred ZL2AMJ be tasked to update the NZART examination
MON-database within 12 months.
MON-Moved ZL1PK Seconded ZL4QS Carried
MON-AP ZL2AMJ to commence updating the NZART examination database and report to
MON-Council on progress.
MON-Motion: That a second exam database be recognized and remains the property
MON-Wellington VHF Group and a transition period of 12 to 24 months at the end of
MON-which, the existing one on the NZART web page be replaced.
MON-Moved ZL1TGC Seconded ZL3TNT Carried
MON-AP ZL2KH/ZL2AMJ to prepare appropriate wording to advise all examiners on the
MON-NZART web page that the Wellington VHF Group examination database is
MON-recognized by Council and can be used accordingly for examinations.
MON-1/11 Signing Statutory Declarations regarding Channel 39
MON-It was decided that that The President has signing authority of any statutory
MON-declarations, which he will perform, on receipt of all relevant information he requires
MON-to do so, and on confirmation of validity, practices and procedures being presented.
MON-11:34 ZL4QS & ZL3ADF left the meeting in order to catch their flights home.
MON-1/12 IRLP/Digipeaters APRS (Amateur Position Reporting System)
MON-APRS and digipeaters not covered by current GURL
MON-Motion: NZART Council adopt a policy to encourage members to license or
MON-switch off their amateur fixed stations (which is not covered by a GURL) if not
MON-Moved ZL1TGC Seconded ZL2HD Carried
MON-AP ZL1TGC to produce policy document for review by Council before publishing.
MON-Foreign non-resident amateurs not covered by GURL referred back to ALO for further
MON-discussion with MED.
MON-1/13 ARX Fees reduction - ZL2TDM
MON-Motion: All new amateurs will pay $95 to receive a call sign and certificate of
MON-competency. They receive membership to NZART free for the remainder of that
MON-year. If they pass as at 1 October their subscription will cease as at 31
MON-December the following year - giving them 15 months membership free.
MON-NB: This cannot be used in conjunction with the NZART membership
MON-promotion of new members submitted by NZART Branches I.E being eligible to
MON-claim the 50% rebate.
MON-Moved ZL2HD Seconded ZL1TGC Carried
MON-AP ZL2TDM/ZL2KH all NZART members via HQIL, the Official Broadcast and Break
MON-In of the reduced fee structure for ARX services to new amateurs..
MON-1/14 Review fees, of other ARX services.
MON-Motion: All other ARX fees remain the same to cover costs incurred for this
MON-service, such as special event call signs, secondary call signs replacement
MON-certificates, one letter call signs and changes to call signs.
MON-Moved ZL1TGC Seconded ZL1PK Carried
MON-1/15 Young Hams & Awards
MON-Motion: That all Youth Achievement award recipients, NZART pay the
MON-conference registration to attend conference in the year after they receive their
MON-award, providing they are still NZART members.
MON-Moved: ZL2MAX Seconded ZL1PK Carried
MON-1/16 Council Comments
MON-AP ZL2KH advise members all news and council decisions are covered in HQIL.
MON-AP ZL1TGC to advise the President all items he deems necessary to include in the
MON-Presidential column for Break In.
MON-1/17 Action on ZL4PLM Letter
MON-AP ZL2HD to email ZL4PLM regarding the NZART web site and his offer of
MON-1/18 Conference 2011
MON-WIA representation needs to have suitable accommodation.
MON-AP ZL2TDM to review accommodation for Council and WIA for the 2011
MON-1/20 General Business
MON-Meeting closed 12:15
AGM-ANNUAL GENERAL MEETING Minutes
AGM-Alexander Park Raceway
AGM-Saturday 5th June 2010
AGM-ZL1TGC welcomed everyone to the meeting, promptly at 8:30am. He then
AGM-introduced Mrs Fadia Mason, Compliance Officer, for Radio Spectrum
AGM-Fadia spoke on her role which liaises with product suppliers. She also made
AGM-special mention of the recent fine imposed on a radio amateur for operating
AGM-outside his GURL.
AGM-She advised that the MED hope to implement better border control in the next
AGM-Fadia declared the meeting open at 0845am.
AGM-ZL1TGC thanked Fadia for her remarks then handed the meeting over to the
AGM-President Roy Symon ZL2KH to start the AGM.
AGM-_Branches: Kawerau, Tararua, Gisborne, Waitara, Westland, South Taranaki,
AGM-Taupo, South Otago, Otago, Wanganui, Waitomo, Manukau._
AGM-Edwin Musto ZL1BBO, Janet ZL1JAN Musto, Bev Gillman ZL3OV, Lorne Douglas
AGM-ZL2AHB, Jamie Pye ZL2NN, Alan Chapman ZL3GX, John Bell ZL1FB, Barry Stewart
AGM-ZL2RR, Joe Reed ZL2AH, Peter Norden ZL2SJ,Geoff Gillman ZL3QR, Bev Osborne
AGM-ZL1OS, Tony Buckland ZL3HAM, Bruce Douglas ZL2WP, Colin Rowe ZL3COL, Owen
AGM-Pimm ZL3GM, D MacDonald ZL3DMC, B J Platt ZL3TIW, Stephen Cooper ZL2WAU,
AGM-Neville Copeland ZL2AKV, Dave Wilkins ZL1MR
AGM-3. Silent Keys - minute silence
AGM-Gerry Kilpatrick ZL1BBS
AGM-4. Confirmation Of Quorum
AGM-A quorum of 1132 was required for the meeting to proceed. 1433 transmitting
AGM-members were recorded as being present.
AGM-5. Report On Council Business
AGM-The following are outcomes of those motions passed at Council's meeting on
AGM-Friday 4th June.
AGM-NZART will make a contribution to Peter Lake ZL2AZ of $1,000 to assist with
AGM-expenses incurred while attending APG3.
AGM-This was carried unanimously and Council thanked Peter for his continued
AGM-commitment to amateur radio at international level.
AGM-After considerable discussion Council resolved
AGM-That 2011 subscription remains at $95 with a rebate increase of $15 if paid
AGM-by 30 November 2010.
AGM-All other subscription levies will remain. ZL2KH said it was also timely
AGM-that we encourage people to either pay early or on a monthly basis.
AGM-It was noted that there has not been an increase in subscriptions since 2004
AGM-at the Blenheim Conference. Therefore ZL2KH stressed the Association has
AGM-absorbed annual inflation costs over the past 6 years.
AGM-Council approved the application from ZL1TPH, with thanks, to join the FMTAG
AGM-committee for a 6 month trial period.
AGM-The Business Manager submitted a paper to Council on the current location
AGM-and operation of NZART HQ.
AGM-Having considered all possible options as submitted, council resolved to
AGM-remain in the same location in Upper Hutt, in the interim, until a suitable
AGM-lower cost option becomes available.
AGM-One of the options submitted by the Business Manager, that Council
AGM-considered, was a home office environment. There are technical issues
AGM-regarding access to computer based files, therefore Council further decided
AGM-that Evan Sayer Association Treasurer be appointed to lead a project team to
AGM-resolve software issues regarding remote access to data.
AGM-Northern Region Councillor Phil King ZL1PK, is to review in the coming
AGM-month, all submissions on the future of NZART, recently received and prepare
AGM-a summary for Council's consideration. Phil will highlight and prioritise
AGM-those areas needing urgent attention.
AGM-The following motion was also passed as a result of these submissions.
AGM-That NZART implement a Membership drive at Branch level, with an incentive
AGM-of 50% of the first years subscription going back to Branches who sign up
AGM-new members. This also includes members that have not been NZART members
AGM-within the last 5 years.
AGM-Branches of course will need to appoint an agent to ensure this can be run
AGM-effectively and efficiently and give financial benefit both for the Branch
AGM-and the Association.
AGM-Acting on a letter from Nelson Branch, Council gratefully received the
AGM-donation of a cup or trophy by the Branch. This will be awarded in
AGM-recognition of candidates who have achieved high examination results in all
AGM-age groups not otherwise catered for.
AGM-Council had several officers visit throughout the day, John Walker ZL3IB
AGM-Break In Editor, Don Wallace, ZL2TLL Administration Liaison Officer, and
AGM-Peter Lake ZL2AZ IARU Region 3 Director. Council thanked these and ALL of
AGM-the hard working officers who commit so much of their time and energy for
AGM-Council resolved on request from ZL1TPH and ZL4PLM to advise FMTAG, they see
AGM-no objection to a weak signal band between 2396 - 2400 MHz
AGM-Before the close of the meeting, Vaughan ZL1TGC updated Council on the
AGM-Kordia situation. Site access has been reinstated, however anyone having
AGM-concerns regarding this is to contact Vaughan. An approach is being made to
AGM-SOE Minister Simon Power to see if free amateur hosting can be retained.
AGM-The Co-location Agreement has been signed with a copy being held at NZART
AGM-6. Minutes 2009 AGM- Confirmation
AGM-Moved ZL2LS Seconded ZL1UD Carried
AGM-7. Annual Accounts
AGM-a) Annual accounts - Evan Sayer
AGM-Moved Treasurer Seconded ZL3TNT Carried
AGM-Evan then proceeded to talk to members present as follows: Quote.
AGM-"Twelve years ago I stood before you for the first time to present your
AGM-Associations Financial Report . That was for the year ended 31 December 1998
AGM-and it was far from a pretty picture. The loss for the year just ended was
AGM-$69615 and Total members funds were a whole $1614. During that year the
AGM-Association had been technically insolvent ie Subscriptions received for the
AGM-new 1999 financial year were used to pay the bills of the previous year.
AGM-This last year, 2009, produced a surplus of $22,693 and when added to
AGM-previous year's Total accumulated funds your Members funds now exceed
AGM-$239,000. I don't apologise for this result although I understand some
AGM-members believe I have rorted the membership.
AGM-This latest financial result was achieved against a budgeted loss of around
AGM-$10 - $12000. The difference occurred because expected costs for the IARU
AGM-Region 3 meeting in Christchurch was kept well in check and of course you
AGM-had no callbook. On top of this negotiations were underway with Kordia for
AGM-which I needed to make a financial provision. Rorting is not a description
AGM-that I take a lot of comfort in, but it's obviously a perception that some
AGM-of your members obviously have of me and I find it disturbing. To top that
AGM-off I learned over dinner last night that the grapevine has it that I must
AGM-be sitting on a stash of money hidden away somewhere. While my long and
AGM-varied career has included forensic accounting your Associations accounts
AGM-have been audited by a reputable firm of Chartered Accountants for more
AGM-years than I have been involved and while I enjoy a good business
AGM-relationship with that Company, it's to the financial advantage of this
AGM-organisation that the benefit accrues not to me.
AGM-While on such topics I should probably pass comment on the Business
AGM-Management Committee or whatever it's currently called and the hidden
AGM-agendas that we are supposed to have. As a member of that august body I have
AGM-stuffed more envelopes and licked more stamps than I could count. I have
AGM-rung, emailed or contacted all manner of persons, extracted all sorts of
AGM-favours and benefits for your Association and its members. While I realise
AGM-that I'm preaching to the converted here next time you receive one of those
AGM-emails or view a blog just be content in the knowledge that you know real
AGM-truth of the matter.
AGM-The 2009 Financial Accounts. We have receipted more subscriptions last year
AGM-but that is a result of a promotion done 2 years ago. The financial health
AGM-of this Association lies in maintaining or better still increasing
AGM-Interest. As predicted last year the fall in interest rates has
AGM-approximately halved the income we receive from this source.
AGM-I think it's fair to say that we keep a close eye on expenses and don't
AGM-spend money just for the sake of it.
AGM-Cash Resources. WE have maintained a policy of keeping our Cash resources
AGM-invested in the mainstream banking system. That limited our exposure to the
AGM-financial market collapse but we also take a lower return than to income"
AGM-b) Appointment of Association Auditor
AGM-Motion: That Parsons Roddick be appointed as the Association Auditor.
AGM-Moved: Association Treasurer Seconded ZL3VP Carried
AGM-9 Officers' Reports As Published In Break-In Issues
AGM-Debby ZL2TDM corrected her report and advised that she did not move to the
AGM-Kapiti Coast as reported, and will not now be doing so. Therefore her office
AGM-hours are subject to change, dependant on what members prefer. At this stage
AGM-she will go to 4 days a week 8:30 - 2:30 Tuesday to Friday.
AGM-A request to have HQ Info-line in pdf format was raised after the HQ
AGM-Info-line report. ZL2KH will liaise with Jamie ZL2NN into the feasibility of
AGM-Special thanks were attributed to ZL2NN for carrying on good work - received
AGM-ZL2BHF requested that branches please forward Branch newsletters to
AGMfirstname.lastname@example.org if able via e-mail.
AGM-Two vacant positions have now filled. Simon Lewis ZL4PLMhas been appointed
AGM-to the UHF/VHF/SHF Records Keeper position and Frank Hunt ZL2BR has been
AGM-appointed to the position of Contest manager.
AGM-Moved Reports en masse ZL3TNT, Seconded ZL2AZ Carried
AGM-10 Voting Procedure
AGM-President to explain procedure as presented on paper handouts
AGM-Quorum Total Membership 1716
AGM-Quorum (2/3 membership) 1132
AGM-Total Represented 1433
AGM-Remit 1 Lower Hutt Branch 18 Non Transmitting
AGM-"That the ARX services shall be free to NZART members."
AGM-Motion: That the word `examination' be included after ARX.
AGM-_Amendment put: That the ARX examination services shall be free to NZART
AGM-_Moved Bob Holt Seconded ZL2BCC Lost_
AGM-_The amendment to the motion was lost_
AGM-Remit count taken on votes present.
AGM-For 629, Against 737 Remit Lost
AGM-Remit 2 Upper Hutt Branch 63 Non Transmitting
AGM-That NZART Council undertake a revision of the purpose of the Family
AGM-Membership Subscription with a view to ensuring than only the primary member
AGM-has the right to vote in the Executive elections for NZART President and
AGM-Amendment from Branch 56 to include "that only licensed members"
AGM-That NZART Council undertake a revision of the purpose of the Family
AGM-Membership Subscription with a view to ensuring that only licensed members
AGM-have the right to vote in the Executive elections for NZART President and
AGM-Moved ZL2BCF Seconded ZL3IB Carried
AGM-The new remit now stands as above in the amended version
AGM-On Voices Carried
AGM-Remit 3 Hastings Branch 13 Non Transmitting
AGM-That NZART request that the MED release the X, Y and Z two and three suffix
AGM-amateur callsigns for general use by amateurs. One letter suffix X, Y and Z
AGM-callsigns should be issued under the existing restrictions that apply for
AGM-all other single letter suffix callsigns.
AGM-On Voices Carried
AGM-Remit 4 Hastings Branch 13 Non Transmitting
AGM-That Council seek a mandate from the full membership before proceeding with
AGM-the implementation of an entry level licence.
AGM-Amendment to remit to included "at this meeting"
AGM-That Council at this meeting seek a mandate from the full membership before
AGM-proceeding with the implementation of an entry level licence.
AGM-Moved ZL1BBQ, Seconded ZL2VCC Carried
AGM-Remit as amended was put and Carried on voices. Carried
AGM-After remit 4 was decided - all delegates were polled to ascertain which of
AGM-their members were in favour of the introduction of an entry level licence.
AGM-The majority were not in favour of such a system - so there will be no entry
AGM-level licence introduced.
AGM-NZART will not be considering nor implementing an Entry Level Licence
AGM-For 679, Against 746 Lost
AGM-Remit 5 Hamilton Branch 12 Non Transmitting
AGM-That upon adoption of this remit, Branches hosting Conference are instructed
AGM-to schedule the AREC AGM/Forum on Saturday afternoon following the NZART
AGM-Amendment Put: Remove the word AREC, AGM
AGM-That upon adoption of this remit, Branches hosting Conference are instructed
AGM-to schedule the AREC Forum on Saturday afternoon following the NZART AGM.
AGM-Moved ZL1BSW Seconded ZL2TW Carried
AGM-A Further amendment was then put as follows:
AGM-Amendment Put: To include `encouraged, where possible
AGM-Moved ZL3IB Seconded ZL3VP
AGM-That upon adoption of this remit, Branches hosting Conference are encouraged
AGM-where possible to schedule the AREC Forum on Saturday afternoon following
AGM-the NZART AGM.
AGM-Amendment Put Lost
AGM-On Voices Lost
AGM-Remit 6 NZART Council Transmitting
AGM-That the NZART constitution paragraph 2 .5 be amended to read as follows:
AGM-2.5 Non-Transmitting Members of the Association:
AGM-An applicant for membership who is not qualified to be enrolled as a
AGM-Transmitting Member may be enrolled as a Non-Transmitting Member, that is to
AGM-say a member resident in New Zealand who does not hold a current Amateur
AGM-Station Licence. There shall be two classes of Non-Transmitting member of
AGM-(a) Individual Non-Transmitting Members who have the same rights as
AGM-Transmitting Members, except:
AGM-(i) They have no right to hold or be nominated for any elective office.
AGM-(ii) They have no right to vote on any remit to amend this constitution.
AGM-(iii) Except as provided for in paragraph 6.4b, they have no right to vote
AGM-at a general meeting or in a referendum on any matter which affects only the
AGM-rights or special interests of Transmitting Members.
AGM-(b) Family Non-Transmitting Members who have no right to vote on any matter
AGM-or the right to hold or be nominated for any elective office.
AGM-On Voices Carried
AGM-*Presentation of Rothschild Cup*
AGM-Rothschild Cup - Nelson 14 passes each.
AGM-12. Fixing Of Venue For 2011 Conference
AGM-Mark Gooding ZL2UFI from Upper Hutt Branch confirmed that Conference 2011
AGM-will be held in Upper Hutt. The venue will be the Silverstream Retreat. On
AGM-site accommodation is available.
AGM-13. Best Examination result
AGM-Youth Achievement Award: Ethan Brown ZL1AE Raglan Branch 59/60 Born 1991 -
AGM-Merit Award: Jason Light ZL3LD Christchurch Branch 45/60 Born 1998 - 11
AGM-Arthur (Jumbo) Godfrey Memorial Award for outstanding service to a branch.
AGM-Denise Hider ZL3HI
AGM-14. General Business
AGM-ZL3TMB Christchurch, re prosecution of Mr Potter. Have to prove that you
AGM-don't use equipment not in compliance of your GURL. So watch out. The law
AGM-Frank Hunt - the amendment to the ACT in 2008, was to clarify the old law
AGM-of, being able to prosecute persons using the equipment, need to actually
AGM-catch them in the act. The ACT was introduced to be able to prosecute where
AGM-it is known and have evidence of a person operating outside of their GURL.
AGM-ZL2TLL clarified with RSM - if a Radio amateur exceeds the limit of their
AGM-GURL then RSM have the right to prosecute.
AGM-Motion: That NZART approach MED to increase power levels to 1.5 kW
AGM-Moved ZL1BHQ Seconded ZL2BR Lost
AGM-Brian Farrell - Family membership needs to be considered at AGM registration
AGM-to make it possible for young people to attend.
AGM-Motion: That NZART investigate with dialogue to branches running conference,
AGM-to enable junior transmitting members to attend the conference at a reduced
AGM-Moved: Brian Farrell ZL1HN SecondedZL4PLM Lost
AGM-ZL2UFI suggested that it should be up to a branch to assist our younger
AGM-amateurs to attend conference.
AGM-*Motion: NZART Executive review charges of ARX fees in light of other
AGM-branches offering for free.*
AGM-Moved ZL3VP seconded ZL ZL3IB Carried
AGM-Trevor Service ZL4GJ from the Radio Electronics Group requested that their
AGM-application be considered for Branch status again.
AGM-If REG reapplies again, then Council will reconsider.
AGM-Peter Smith Branch 29 - suggests support for straight key night. CW needs to
AGM-be preserved. Asked Branches and individuals to keep the straight key night,
AGM-one night a year active.
AGM-Warren Harris ZL2AJ introduced the idea of a contest, whereby the hobby is
AGM-taken to the people on a Friday night or Saturday morning. Set up contest
AGM-stations and take amateur radio to the public.
AGM-Debby Morgan ZL2TDM, Business Manager reported that an updated brochure
AGM-introducing Amateur Radio and NZART is now available. She thanked Mark
AGM-Gooding ZL2UFI and Karen Gooding for the work involved with getting the
AGM-brochure to print.
AGM-Branches are encouraged to contact the Business Manager to get a supply of
AGM-these brochures for their branch.
AGM-ZL1IE asked about options available for prospective blind candidates.
AGM-ZL2LS, ZL2MJS and others suggested that Foundation for the blind, plus
AGM-ZL2AMJ is working on a system for the visually impaired.
AGM-Amateur of the year
AGM-Awarded to Peter Aikin ZL1TX. Brian Winger accepted on behalf of Peter ZL1TX
AGM-and will present it to him at the next Whangarei Branch meeting.
AGM-15. Stirrers Award
AGM-No outstanding candidates...ZL2HD was talking too much. ZL2LS was also
AGM-stirring but this is usual for her!
AGM-Frank ZL2BR for prosecuting someone for an offence on 26 MHz
AGM-AGM closed at 13:05.
FRI-NZART Council Meeting Minutes
FRI-for NZART Council meeting held at the Park Lane Motor Lodge, Friday 4th
FRI-June 2010 commencing 08:30.
FRI-12/1 Roll Call
FRI-Chairman: ZL2KH Roy Symon
FRI-Council: ZL1UD Tony Case, ZL1TGC Vaughan Henderson, ZL1PK Phil King
FRI-ZL2HD John Andrews, ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley
FRI-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel
FRI-ZL4QS John Lochhead
FRI-Min Sec: ZL2TDM Debby Morgan
FRI-Treasurer: Evan Sayer,
FRI-12/3 Confirmation of Minutes May 4th 2010 meeting
FRI-Moved ZL1PK Seconded ZL1UD Carried
FRI-12/4 Additional Agenda Items
FRI-- Letter from Stuart Watchman ZL2TW
FRI-- World Cup 2011 - ZL2AMJ
FRI-- Letter from Nelson Branch - ZL2LS
FRI-- Kordia Report - ZL1TGC
FRI-12/5 Action Points:
FRI-Face to face meeting in February 2010
FRI-1: ZL2HD to review the financial processes involved with repeater payments.
FRI-AP ZL2TDM to discuss with the treasurer if repeater payments should be paid
FRI-to a separate bank account in order to monitor easier for Council to follow up.
FRI-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator
FRI-for the members only Reflector. If no one is found the reflector will not be
FRI-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional
FRI-material, and perhaps liaise with David ZL1DK to assist. Ongoing
FRI-Discuss on Monday after AGM.
FRI-11: ZL2KH to discuss any copyright issues that may arise from utilising the
FRI-WIA book on the Foundation license. Complete
FRI-ZL2KH confirmed, WIA will only allow supplementary pages to their existing
FRI-Foundation license publication. Nothing may be altered in the present book.
FRI-13: ZL3TNT to present final recommendation on how to improve membership
FRI-from Fred's papers as presented. Complete
FRI-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure,
FRI-and circulates to Council for approval. Complete
FRI-19: ZL2HD to contact and liaise with Evan regarding all items of expenditure
FRI-of the Association and report to Council, for further discussion at the June
FRI-meeting of Council. Complete.
FRI-ZL2HD advised he had prepared a spreadsheet of expenses, however had
FRI-not liaised with Evan on this. The most significant costs incurred are grouped
FRI-as follows: HQ, Break In and Council Expenditure. These are now a separate
FRI-agenda item and will be discussed on Monday of this conference weekend.
FRI-12/6 Confirmation of new Members - May Statistics
FRI-Moved ZL1TGC Seconded ZL1PK Carried
FRI-AP ZL1PK prepare a list of branches and assign to Council within their
FRI-12/7 Ratification of May Payments & Actuals versus Budget
FRI-Moved ZL3ADF Seconded ZL1UD Carried
FRI-a) QSL Bureau Report April/May - ZL2RR
FRI-b) AREC Financials
FRI-c) Monitoring Service
FRI-Moved ZL3ADF Seconded ZL2HD Carried
FRI-Moved: That Council approves the FMTAG submission as a final
FRI-recommendation subject to normal notification procedures.
FRI-Moved ZL2HD Seconded ZL3ADF Carried
FRI-Budget - Consideration of 2011 Budget
FRI-Considerable discussion with the following decision:
FRI-Motion: That NZART make a contribution to Peter Lake ZL2AZ of
FRI-$1000.00, to assist with expenses incurred while attending APG3.
FRI-Moved ZL1TGC Seconded ZL4QS Carried
FRI-b) Subscriptions (Increased in Blenheim 2004 from $90 to $95, rebate of
FRI-$15 applied if paid by 30th November further updated in 2008 with only
FRI-$10 rebate applicable)
FRI-Motion: That 2011 subscription 2011 remain the same at $95 with a
FRI-rebate increase of $15 if paid by 30 November 2010.
FRI-Moved ZL2HD Seconded ZL1UD Carried
FRI-a) Quorum Total membership) 1716
FRI-Quorum (2/3 of Trans Membership) 1132
FRI-President's and Secretary's assistants.
FRI-President's - Vaughan ZL1TGC Secretary's - Evan Sayer
FRI-Motion: That NZART cover the cost of morning tea for those 5 persons
FRI-who have only registered for the AGM.
FRI-Moved ZL2AMJ Seconded ZL1TGC Carried
FRI-12/11 Amateur of The Year
FRI-Amateur of the year is Peter Aikin Zl1TX as approved by the Association
FRI-President Roy Symon ZL2KH.
FRI-Motion: That a supply of 10 rimu veneer shields be purchased for the
FRI-Amateur of the year award at a cost of $492.18 inclusive of GST.
FRI-Moved: ZL1UD Seconded ZL 2HD Carried
FRI-Motion: That the Amateur of the Year award be funded from the Non
FRI-Sponsored Award Fund.
FRI-Moved: ZL2KH Seconded ZL1UD Carried
FRI-12/12 Full review of Officer positions - ZL1UD
FRI-Webster Malcolm & Kilpatrick (Solicitors) have advised they are willing to
FRI-assist on occasion where legal guidance may be required. Council resolved at
FRI-the February Face to face meeting that the sum of $5,000.00 be included in
FRI-the budget to assist if legal advice is sought.
FRI-All current Officers were reappointed.
FRI-12/13 Best Examination Result - ZL2TDM
FRI-Motion: That best examination result goes to Ethan Brown ZL1AE
FRI-Raglan Branch 59/60 Born 1991 - 18 years to be awarded with an ARRL
FRI-Merit award to Jason Light ZL3LD Christchurch Branch 45/60 Born 1998
FRI-- 11 years - to be awarded the ARRL 2010 handbook.
FRI-Moved: ZL2HD Seconded ZL3ADF Carried
FRI-12/14 Rothschild Cup - most number of successful exam passes
FRI-Nelson Branch 14 successful passes.
FRI-12/15 Ashburton Branch 01 Constitution.
FRI-Motion: That Council approves the amendments to the Ashburton
FRI-Branch constitution as submitted.
FRI-Moved: ZL3TNT Seconded ZL3ADF Carried
FRI-12/16 "Remits 2 and 6"
FRI-12/17 2.4GHz Issues ZL1TPH/ZL4PLM
FRI-Motion: Council advise FMTAG, they see no objection to a weak signal
FRI-band between 2396 - 2400 MHz
FRI-Moved ZL1TGC Seconded ZL1UD Carried
FRI-12/18 Examination Supervisors
FRI-Motion that David Bray ZL2BA, Neil Richardson ZL2UN, Paul Greenwood
FRI-ZL2GRE, be appointed as Examination Supervisors for Masterton
FRI-Moved: ZL1UD Seconded ZL3TNT Carried:
FRI-12/19 FMTAG Committee
FRI-Application from ZL1TPH to join the FMTAG committee.
FRI-Motion: That NZART Council approve with thanks, the application from
FRI-ZL1TPH to join the FMTAG committee for a trial period of 6 months.
FRI-Moved: ZL1PK Seconded ZL3TNT Carried
FRI-ZL2HD abstained, ZL2AMJ, ZL2MAX against.
FRI-AP ZL2HD advise FMTAG of the appointment of ZL1TPH to the FMTAG
FRI-12/20 NZART Headquarters Location - ZL2TDM
FRI-Motion: Council resolved to remain in the same location as NZART
FRI-headquarters is currently in the interim. Until a suitable lower cost
FRI-option becomes available. This to be completed by 1 August 2012.
FRI-Moved ZL3TNT Seconded ZL1PK Carried
FRI-Motion: Appoint Evan to lead a project team to resolve software issues
FRI-regarding remote access to data.
FRI-Moved ZL1PK Seconded ZL2MAX Carried
FRI-AP Evan plus selected Councillors at his discretion, analyse options
FRI-available to remote access data required by the treasurer.
FRI-12/21 Results of members ideas for the future of amateur radio.
FRI-AP ZL1PK to review all ideas and prepare a summary for the July meeting
FRI-regarding the submissions.
FRI-Motion: That NZART implement a Membership drive at Branch level, with
FRI-an incentive of 50% of the first years subscription going back to
FRI-Branches who sign up new members. This also includes members that
FRI-have not been NZART members within the last 5 years.
FRI-Moved: ZL2AMJ Seconded ZL4QS Carried unanimously
FRI-AP ZL2TDM/ZL2KH to inform Branches and members of the branch incentive
FRI-scheme, via HQIL and branch circular.
FRI-12/22 Promo Brochure, thank you gift to Mark and Karen - ZL2TDM
FRI-Motion: that a gift voucher of $100 be purchased to thank Mark & Karen
FRI-Gooding for the work they have done on the NZART promotional
FRI-Moved ZL1TGC Seconded ZL1PK Carried
FRI-AP ZL2TDM purchase gift for ZL2UFI and his XYL.
FRI-12/23 Wellington VHF Constitution - ZL1PK
FRI-AP ZL1PK to action once response received from WGN VHF Group re their
FRI-12/24 IARU Committee Background paper
FRI-12/25 ALO report to Council
FRI-Submitted and included as an appendix to these minutes.
FRI-12/26 Membership Renewal
FRI-Council will contact all those members who have yet to pay their 2010
FRI-AP ZL2TDM/Evan advise Council all those who have yet to pay their 2010
FRI-12/27 Letter from Hibiscus Coast Branch - ZL1UKB
FRI-ZL1TGC working in conjunction with ZL2AMJ on a positive outcome to ensure
FRI-Roger Smith can gain his amateur radio certificate.
FRI-AP ZL1TGC to report progress back to Council.
FRI-12/28 Letter from Stuart Watchman ZL2TW
FRI-To be discussed Monday.
FRI-12/29 World Cup 2011 - ZL2AMJ
FRI-AP ZL2KH to call for volunteers to coordinate and promote the Branch/Club
FRI-facilities and meetings of amateur radio during the Rugby world cup and place
FRI-12/30 Letter from Nelson Branch - ZL2LS
FRI-Motion: Council approves the donation of a cup/trophy by the Nelson
FRI-Branch to acknowledge best examination results of all age groups.
FRI-Moved ZL1UD Seconded ZL2HD Carried
FRI-AP ZL2TDM advise Nelson Branch and thank them accordingly for their
FRI-donation in recognition of high achieving examination passes.
FRI-12/31 Kordia Report - ZL1TGC
FRI-ZL1TGC updated Council on the Kordia situation. Site access was to have
FRI-been reinstated, anyone having concerns on this to contact Vaughan.
FRI-The Co-location Agreement has been signed with a copy being held at
FRI-NZART HQ. Approach being made to SOE Minister Simon Power to see if
FRI-free amateur hosting can be retained.
FRI-ZL2HD moved a vote of thanks to ZL1TGC for all his work. Received with
FRI-12/32 Call Book on CD 2010
FRI-Refer to Monday
FRI-12/35 Information papers
FRI-a) R 3 IARU Press Release - noted
FRI-Meeting closed at 1805.
MAY-For NZART Council Meeting held on 3820 kHz Tuesday 4th May 2010 [Roll Call]
MAY-at 7:25pm [Official Business].7:30pm
MAY-10/1 In Attendance
MAY-Chairman: Roy Symon, ZL2KH.
MAY-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
MAY-ZL2AMJ Fred Johnson, ZL2HD John Andrews
MAY-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel
MAY-ZL4QS John Lochhead
MAY-Min Sec: Topsy ZL2LS
MAY-ZL2MAX not heard from.
MAY-John Hirtzel ZL3ADF arrived late had placed apology before the meeting.
MAY-10/3 Confirmation of Minutes April 2010
MAY-Moved ZL1TGC 2nd ZL1UD
MAY-Matters arising Nil Confirmed
MAY-10/4 Additional Agenda Items
MAY-10/19 Taranaki Branch 87 AREC Section
MAY-10/20 Kordia Document ZL1TGC
MAY-ZL2HD apologised for not being at last meeting, this was approved
MAY-10/5 Action Points from face to face meeting in February 2010
MAY-1: ZL2HD to review the financial processes involved with repeater payments.
MAY-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for
MAY-the members only Reflector. If no one is found the reflector will not be
MAY-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,
MAY-and perhaps liaise with David ZL1DK to assist. Ongoing
MAY-11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA
MAY-book on the Foundation license. Ongoing
MAY-12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he
MAY-has submitted to Council asking to list areas on the web site, areas that could
MAY-13: ZL3TNT to present final recommendation on how to improve membership
MAY-from Fred's papers as presented. ZL2AMJ to be removed from this action point.
MAY-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and
MAY-circulates to Council for approval. Ongoing
MAY-27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to
MAY-Mark ZL3AB Completed
MAY-9/14 IARU Recommendations action points
MAY-01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob
MAY-Knowles by the IARU Completed
MAY-03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to
MAY-FMTAG for consideration, comment and subsequent action if required.
MAY-10/6 Confirmation of New Members April 2010
MAY-Moved ZL1PK 2nd ZL2HD Confirmed
MAY-10/7 Ratification of April 2010 Payments
MAY-Moved ZL1PK 2nd ZL2TGC Ratified
MAY-10/8 Monthly Reports
MAY-a) QSL Bureau monthly report
MAY-b) FMTAG Monthly Report
MAY-c) AREC Financial report
MAY-d) Monitoring Service December report
MAY-Due to no final FMTAG recommendations, all the reports were done as a
MAY-Moved by ZL2HD 2nd by ZL1UD Carried
MAY-10/09 ZLE Call Sign series - ZL2AMJ
MAY-ZL1TGC moved that the ALO be asked to approach the ministry to free up the "E"
MAY-call signs. 2nd by ZL2HD Carried
MAY-Action point: ZL1TGC: to ask Don to approach MED to free up "E" series call
MAY-10/10 Conference accommodation & travel
MAY-Travel arrangements from the airport also need to be confirmed from the
MAY-Conference organising committee if possible.
MAY-ZL4QS to contact Debby re accommodation as he requires a room for him and
MAY-10/11 Copyright issue - ZL1PK
MAY-ZL1PK moved that NZART make this policy part of NZART'S policies
MAY-2nd by ZL1TGC Motion Carried
MAY-Action Point ZL2KH to include the Copyright document in Council Policy.
MAY-10/12 Examination Supervisor application
MAY-Michael Trump ZL3TPQ
MAY-Moved by ZL4QS 2nd by ZL2HD Carried
MAY-Action Point ZL2TDM to contact branch and advise them of councils approval for
MAY-ZL3TPQ to become an examination supervisor.
MAY-10/13 Nomination of acting President - ZL2AMJ
MAY-ZL2AMJ moved that ZL2HD be selected. No Seconder.
MAY-Nominations for Acting President NZART for 4 days while both President and
MAY-Vice President are away were then asked for:
MAY-ZL1TGC then nominated ZL1UD
MAY-ZL1UD and ZL2HD both abstained from voting
MAY-ZL1UD 4 votes
MAY-ZL2HD 1 vote
MAY-ZL1UD will be the acting President for NZART while both other parties are absent
MAY-from New Zealand for 4 days
MAY-Congratulations Tony _
MAY-10/14 Conference 2010 Report
MAY-ZL1TGC gave brief update on Conference progress. To date have 64
MAY-registrations heading on track for the number they budgeted for, and heading
MAY-towards being a successful conference.
MAY-10/16 Information Papers
MAY-a) Amateur Radio In NZ & the National System
MAY-ZL2HD moved that ZL1TGC be asked to form a committee and approach both
MAY-the Ministry and the Trustees regarding the Kordia sites
MAY-2nd by ZL1PK
MAY-ZL2AMJ abstained from voting Motion Carried
MAY-10/17 Leave of Absence
MAY-10/18 General Business
MAY-10/19 Taranaki Branch 87 AREC Section
MAY-Moved that Council approve Taranaki combined Branches move to set up and
MAY-AREC section: Moved by ZL1UD 2nd by ZL1TGC Carried
MAY-Action point ZL2KH to notify combined Taranaki Branches of Council approval to
MAY-set up AREC Section
MAY-10/20 Kordia Document
MAY-Moved by ZL1TGC 2nd by ZL1UD
MAY-1. NZART pays the outstanding amount of $6378.05 to Kordia to clear the
MAY-account for the 2009-2010 Co-Location Contract Period. Provided those groups
MAY-who previously offered financial assistance towards this (Wellington VHF,
MAY-Christchurch, Dunedin) - combined Taranaki Branches have already made
MAY-payment, the cost to the Association will be close to zero. If Council accepts this
MAY-course of action ZL1TGC will follow up with the Group's concerned.
MAY-2. We accept the offer from World Exchange Communications to pay the COLocation
MAY-Contract for the period July 1 2010 to June 30 2011.
MAY-3. ZL1TGC will sign the Co-Location Contract with Kordia for a fixed period
MAY-ending 30th June 2011 on behalf of NZART. (Kordia have asked for this).
MAY-4. NZART Branches in the affected areas be encouraged to make contact with
MAY-their local MP and raise the matter of the Kordia site fees and seek support for
MAY-on-going free access. A document is being prepared for submissions to the SOE
MAY-Minister, Simon Power on behalf of NZART.
MAY-5. ZL1TGC will make contact with all affected repeater trustees to confirm they
MAY-are happy with the action being taken by NZART on their behalf.
MAY-Motion opened for discussion. No discussion to be had
MAY-There being no further business
MAY-Meeting closed by president at 8.43 hrs
APR-For NZART Council Meeting held on 3820 kHz Tuesday 6th April 2010 [Roll Call]
APR-at 7:25pm [Official Business].7:30pm
APR-10/1 Roll Call
APR-Chairman: Roy Symon, ZL2KH.
APR-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
APR-ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley
APR-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel
APR-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL
APR-Min Sec: Topsy ZL2LS
APR-Not heard from and no apologies: ZL2HD John Andrews, ZL4QS John Lochhead
APR-Don Wallace Zl2TLL
APR-Max Wheatley ZL2MAX
APR-10/3 Confirmation of Minutes February Face to Face Meeting 2010
APR-Matters arising from minutes
APR-ZL3ADF moved that 980 1/12 be removed from the minutes
APR-ZL2AMJ 2nd After discussion was put to vote and motion was lost 4 against 2 for
APR-Minutes then confirmed
APR-Moved ZL1TGC 2nd ZL1UD Carried
APR-10/4 Additional Agenda Items
APR-10/5 Action Points from face to face meeting in February 2010
APR-1: ZL2HD to review the financial processes involved with repeater payments.
APR-2: ZL1TGC to advise KORDIA of NZART Council's decision Complete
APR-3: ZL1TGC/ZL2KH undertake to inform Branches, National System and the
APR-trustees of the affected sites of the decision re KORDIA. Complete
APR-4: ZL2TDM to advise Branch of Council's approval for amendments to the
APR-Auckland Branch Constitution Complete
APR-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for
APR-the members only Reflector.
APR-If no one is found the reflector will not be established. Ongoing
APR-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,
APR-that she and David ZL1DK have prepared. Ongoing
APR-7: ZL2TDM Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the
APR-Contest Managers position. Complete
APR-8: ZL2TDM Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record
APR-Keepers position. Complete
APR-9: ZL1PK advise Waikato VHF Group, that Council has accepted the amended
APR-Constitution with a note to reconsider extending periods in 6.6.1Complete
APR-10: ZL1PK return the Wgn VHF Constitution requesting they
APR-1)... remove the wording in 12 [c]... after 'on any matter'
APR-2)... and it requires full membership of NZART. Complete
APR-3)...that was submitted to the Registrar of Incorporated Societies without
APR-11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA
APR-book on the Foundation license. Ongoing
APR-12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he
APR-has submitted to Council asking to list areas on the web site, areas that could
APR-13: ZL3TNT to present final recommendation on how to improve membership
APR-from Fred's papers as presented. ZL2AMJ to be removed from this action point.
APR-14: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding his
APR-query on the examination database used by them. Complete
APR-15: ZL2KH to write to Wairarapa Branch advising everything possible is being
APR-considered regarding the Nation System and shares their concerns, working
APR-actively to retain it. Complete
APR-16: ZL1TGC to contact Gerry's niece re any documents he may have held on
APR-behalf of NZART at his home. Complete
APR-17: ZL1TGC/ZL2KH to prepare a small article for Break In on behalf of Council
APR-acknowledging the work done by ZL1BBS Complete
APR-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and
APR-circulates to Council for approval. Awaiting word from ZL2HD after forwarding
APR-copy of brochure. Ongoing
APR-19: ZL2TDM write to all members currently in the concessionary membership
APR-category, inviting them to pay monthly instalments for their subscription.
APR-20: ZL2TDM to advise the Wellington Expo organising committee of a
APR-subscription donation from NZART for 2011. Complete
APR-21: ZL2TDM to forward to the branch another invoice for legal costs incurred by
APR-North Shore in 2007. Complete
APR-22: ZL1TGC to advise Simon ZL4PLM of issues surrounding the lack of contest
APR-results being published. Complete
APR-23: ZL2HD to investigate conference calling with Alcatel for April meeting.
APR-24: ZL3TNT to review Echolink if Conference Calling is not possible for the
APR-Council meeting. Complete
APR-25: ZL3TNT/ZL2AMJ to present final recommendation on how to improve
APR-membership from Fred's papers as presented. Delete as doubled up
APR-26a: ZL2TDM to contact the AREC ND asking if any AREC assets are held by
APR-Hibiscus Coast Branch. Complete, no assets
APR-26b: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch status
APR-has been withdrawn. Complete
APR-27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to
APR-Mark ZL3AB Ongoing
APR-28: ZL3ADF to contact the Call Book editor advising that NZART will produce a
APR-full call book. As the Editor requested assistance previously, Council has offered
APR-to assist with proof reading where appropriate. Complete
APR-29: ZL1TGC to advise ZL4PLM of the FMTAG report re 2.4MHzComplete
APR-30: ZL1TGC to add Council Comment to remits as required and submit all remits
APR-to Break-In via ZL3ADF. Complete
APR-31: ZL2KH to advise the membership that the Stolen Equipment Register is being
APR-32: ZL2TDM write to ZL2TW advising of Council's decision regarding the
APR-appointment of the FMTAG chairman. Complete
APR-33: ZL1TGC to liaise with ZL3TNT and Topsy with regard to amateur radio
APR-promotional material. Delete this action point
APR-34: ZL2MAX to determine if any copyright or costs to get the programme from
APR-9/14 IARU Recommendations action points
APR-01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob
APR-Knowles by the IARU Ongoing
APR-02: ZL4QS/ZL3ADF to contact ZL3IB in regard to placing an advertisement for
APR-publicity and marketing officer Complete
APR-03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to
APR-FMTAG for consideration, comment and subsequent action if required. Ongoing
APR-04: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3 for
APR-action, therefore voting will not be required however will be published in Break In.
APR-10/6 Confirmation of New Members March 2010
APR-Moved ZL1TGC 2nd ZL1PK Carried
APR-10/7 Ratification of March 2010 Payments
APR-Moved ZL1PK 2nd ZL1UD Carried
APR-10/8 Monthly Reports
APR-a) QSL Bureau monthly report
APR-b) FMTAG Monthly Report
APR-c) AREC Financial report
APR-d) Monitoring Service December report
APR-Due to no FMTAG recommendations this month all reports were moved as one
APR-lot, thanks given for excellent reports as normal
APR-Moved by ZL1TGC 2nd by ZL3ADF Carried
APR-10/10 Deputy Position for Monitoring Service
APR-Mr Gary Hinson ZL2IFB
APR-Moved by ZL1UD 2nd by ZL2AMJ that the above person be accepted as Deputy
APR-for the Monitoring Services.
APR-10/16 Information Papers
APR-a) HAM RADIO changes Received by council no further comment
APR-b) Radio Heritage Foundation
APR-ZL1TGC moved that NZART make an annual donation of $45.00 and include
APR-a complimentary subscription to the NZART Magazine, as a contributing
APR-Moved ZL1TGC 2nd ZL3ADF Carried
APR-10/17 Leave of Absence
APR-10/18 General Business
APR-ZL1TGC to circulate to all councillors ASAP the paper sent to Break In regarding
APR-the foundation licences and also to send the covering message that went with it.
APR-There being no further business the meeting was closed at 20.38 hrs
FEB-Minutes of the Face to Face Meeting of NZART Council held at Silverstream
FEB-Retreat 20th & 21st February 2010 commencing 10am
FEB-9/2 Roll Call
FEB-Chairman: Roy Symon ZL2KH
FEB-Council: Tony Case ZL1UD,Vaughan Henderson ZL1TGC, Phil King ZL1PK
FEB-John Andrews ZL2HD, Fred Johnson ZL2AMJ, Max Wheatley ZL2MAX
FEB-Ann Fraser ZL3TNT, John Hirtzel ZL3ADF
FEB-John Lochhead ZL4QS
FEB-Minute Sec: ZL2TDM
FEB-President Roy ZL2KH called for a minute silence in memory of Gerry
FEB-Confirmation of Minutes December 2009
FEB-Moved ZL1PK Seconded ZL1UD Carried
FEB-9/4 Confirmation of New Members December 2009/January 2010
FEB-Moved ZL1UD Seconded ZL3TNT Carried
FEB-9/5 Ratification of Dec 2009/Jan 2010 Payments
FEB-Moved ZL1TGC Seconded ZL3TNT Carried
FEB-*9/6 Action points*
FEB-988:3/23 ZL2HD to write paper regarding returning repeaters to Branches.
FEB-That the current system of repeater licensing remains in place and that any
FEB-new licenses should be encouraged to be in he name of NZART.
FEB-Moved ZL2HD Seconded ZL2AMJ Carried
FEB-Action: ZL2HD to review the financial processes involved with repeater and
FEB-960:9/12 ZL1TGC to approach Kordia to sign the agreement, get an invoice and
FEB-then for us to negotiate the price down after removing equipment from Mt
FEB-Cargill. ZL1TGC will email Council with further updates and estimated
FEB-monthly costs. Continuing
FEB-That we advise KORDIA, that NZART is unable to sign contract # LS003TA in
FEB-its current form
FEB-Moved ZL4QS Seconded ZL1UD Carried
FEB-*Action: ZL1TGC* to advise KORDIA of NZART Council's decision
FEB-*Action: ZL1TGC/ZL2KH* undertake to inform Branches, National System and the
FEB-trustees of the affected sites of the decision re KORDIA.
FEB-Action Points from Monday Council meet Hastings 09
FEB-980:1/12 ZL1TGC update to Implementation of Entry Level License
FEB-_ZL1TGC thanked ZL1UD for his help preparing the paper as presented to
FEB-Council on the Foundation License._
FEB-_ZL1TGC recommended adoption of the WIA literature on this license grade
FEB-with necessary amendments to customise for New Zealand use._
FEB-*Action: ZL2KH* to discuss any copyright issues that may arise from
FEB-utilising the WIA book on the Foundation license.
FEB-The following were agreements reached from the document and recommendations
FEB-submitted by ZL1TGC.
FEB-Council also agreed that on completion of this exam, the call sign will
FEB-terminate after 2 years.
FEB-Council agreed the use of ZL0 with 1 - 4 letters be allocated for call
FEB-Council agreed not to have specific bands included in the article that is to
FEB-be written in Break In on this license.
FEB-Council agreed to use the existing list of examination supervisors, who must
FEB-also be certified in the practical area required as part of the license.
FEB-Action Points from October Council meet 09
FEB-990:6/10 ZL2TDM to send Auckland Branch Constitution to Gerry in word Format
FEB-for him to check over. Complete
FEB-Moved that the amendments as submitted be accepted. ZL3ADF, Seconded ZL1PK
FEB-Action: ZL2TDM to advise Branch of Council's approval for amendments to the
FEB-Auckland Branch Constitution
FEB-993:6/13 (b) ZL2KH to liaise with the webmaster and consider options for a
FEB-member's only reflector. Council posed the question - does NZART need a
FEB-The following Motion was put:
FEB-That NZART establish a members only reflector
FEB-Moved ZL1TGC Seconded ZL1UD Carried
FEB-ZL1UD and ZL3ADF against the motion.
FEB-Action: ZL2HD to place advertisement in Break In and HQ Info-line for a
FEB-Moderator for the members only Reflector.
FEB-If no one is found the reflector will not be established.
FEB-994:6/14 ZL2KH - WGN VHF Group Constitution to Bruce for his comments.
FEB-_Council noted it would have been nice for them to have seen the amended
FEB-Constitution from Wellington VHF before it was submitted to the Registrar of
FEB-Incorporated Societies Office._
FEB-_Council agreed that the constitution as submitted by Wellington VHF Group
FEB-be returned to them as it is contradictory to the NZART Constitution._
FEB-_Moved ZL4QS Seconded ZL1UD Carried_
FEB-_ZL2HD and ZL2AMJ Abstained._
FEB-Action: ZL1PK return the Wgn VHF Constitution requesting they
FEB-1)... remove the wording in 12 [c]... after `on any matter'
FEB-2)... and it requires full membership of NZART
FEB-3)...that was submitted to the Registrar of Incorporated Societies without
FEB-NZART Council approval or legal opinion.
FEB-Action Points from December Council meet 09
FEB-995:8/14 ZL2KH to request AREC ND report on 5MHz Frequency.
FEB-*990:7/13(a) ZL2TDM* to report progress of the promotional sub committee at
FEB-the face to face meeting in February *New action point*
FEB-Action: ZL1TGC to contact Topsy ZL2S regarding progress on promotional
FEB-material, that she and David ZL1DK have prepared.
FEB-9/7 Monthly Reports
FEB-a) QSL Bureau monthly Nov/Dec Jan/Feb report
FEB-b) FMTAG Monthly Report
FEB-c) AREC Financial report
FEB-d) Monitoring Service December report
FEB-e) Break In Editors Report December 2009
FEB-_All monthly reports were accepted as presented._
FEB-_Moved ZL1UD Seconded ZL3TNT Carried_
FEB-9/7 Annual Reports
FEB-1) Presidents Annual Report Part 1 and 2 ZL2WP/ZL2KH
FEB-2) Business Manager's Annual Report - ZL2TDM
FEB-3) Examinations Coordinator/ARX Annual Report - ZL2TDM
FEB-4) AREC ND Annual report
FEB-5) FMTAG recommendations
FEB-_Council moved that all Repeater and beacon Invoices are to be addressed to
FEB-the Branch Secretary._
FEB-_Moved ZL1TGC Seconded ZL2HD Carried_
FEB-6) Break In Editor - ZL3IB
FEB-7) QSL Bureau - ZL2RR
FEB-8) Monitoring Service - ZL1GWE
FEB-9) Officer Liaison report - ZL1UD
FEB-10) Webmaster Annual Report - ZL2NN
FEB-11) Headquarters Info Line - ZL2NN
FEB-12) Break In Advert Manager/Call Book report - ZL2AHB
FEB-13) Official Broadcast - ZL2BHF
FEB-14) Awards manager - ZL3GX
FEB-15) Contest Manager -ZL1BHQ
FEB-16) ARISS - ZL2JS
FEB-17) Radio Science Education Trust - ZL3IB
FEB-18) Administration Liaison Officer - ZL2TLL
FEB-19) Local Government Liaison Officer - ZL1BNB
FEB-20) IARU Liaison annual report - ZL4QS
FEB-_All annual reports were accepted as presented_
FEB-_Moved ZL3TNT Seconded ZL3ADF Carried_
FEB-9/8 *Ratification of February 2010 Payments*
FEB-Moved ZL1TGC Seconded ZL2HD Carried
FEB-Evan to analyse costs within the budget and reduce where he feels savings
FEB-can be made.
FEB-Action: ZL2HD to contact and liaise with Evan and report to Council monthly,
FEB-for further discussion at the June meeting of Council.
FEB-9/9 Waikato VHF (81) Branch Constitution
FEB-In the absence of a legal representative, Council acknowledged and approved the
FEB-amendments to their Branch Constitution.
FEB-Motion: That Council accepts the Constitution as submitted by Waikato VHF Group.
FEB-Moved ZL1UD Seconded ZL3ADF Carried
FEB-Action: ZL1PK advise Waikato VHF Group, that Council has accepted the amended
FEB-Constitution with a note to reconsider extending periods in 6.6.1.
FEB-9/10 Break In costs - Kinetic Pricing
FEB-_That NZART accept the cost increase as proposed by Kinetic, the Break In
FEB-_Moved ZL3ADF Seconded ZL1UD Carried_
FEB-9/11 Contest Manager applications - Simon Lewis ZL4PLM and Frank Hunt ZL2BR
FEB-_That Frank Hunt ZL2BR be appointed to the Officer position of Contest
FEB-_Moved ZL1TGC Seconded ZL1UD Carried_
FEB-*Action: ZL2TDM* Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the
FEB-Contest Managers position.
FEB-9/12 VHF-UHF Records Keeper - Simon Lewis ZL4PLM
FEB-_That Simon Lewis ZL4PLM be appointed to the officer position of VHF - UHF
FEB-_Moved ZL3ADF Seconded ZL2HD Carried_
FEB-*Action: ZL2TDM* Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record
FEB-9/13 Application for Examiners
FEB-Owen Pimm ZL3GM
FEB-Tony Buckland ZL3HAM
FEB-Edwin Musto ZL1BBO
FEB-Janet Musto ZL1JAN
FEB-_Council approved the appointment of the above members to the position of
FEB-Moved ZL2AMJ Seconded ZL3TNT Carried
FEB-_That the NZART ARX ZL2TDM be given discretion to remove fees relating to
FEB-call sign applications where necessary._
FEB-_Moved ZL2KH Seconded ZL2AMJ Carried_
FEB-9/14 IARU - ZL1PK
FEB-Recommendations from IARU minutes Oct 2009
FEB-That we take special note of the presentation made to Bob Knowles ZL1BAD on
FEB-behalf of all IARU Societies at the Conference and that we publish the
FEB-citation in Break In.
FEB-moved: ZL1PK, seconded ZL1UD:
FEB-*Action: ZL4QS/ZL3ADF *to contact ZL3IB acknowledging the presentation to
FEB-Bob Knowles by the IARU
FEB-We already have a streamlined process for licensing unless we move towards a
FEB-complication of the process. However we need to increase our promotional
FEB-That we expedite the appointment of the Publicity and Marketing Officer to
FEB-permit an increase in our promotional activities.
FEB-moved: ZL1PK, seconded ZL1UD:
FEB-*Action: ZL4QS/ZL3ADF *to contact ZL3IB in regard to placing an
FEB-advertisement for publicity and marketing officer
FEB-This appears to be an ideal task for the Publicity and Marketing Officer.
FEB-That the booklet "Ethics and Operating Procedures for the Radio Amateur" be
FEB-referred to the Publicity and Marketing Officer for suitable action.
FEB-moved: ZL1PK, seconded ZL1UD:
FEB-That these frequencies be publicised to our members through Break In.
FEB-_Moved: ZL1PK, seconded ZL1UD:_
FEB-_Band plans - the existing IARU R3 Bands were reviewed and some suggested
FEB-changes were made that FMTAG need to assess for application to our plans. I
FEB-have listed these all below with one motion covering those that need action.
FEB-Noting that JARL and WIA have created band plans for the 135.7 kHz to 137.8
FEB-kHz band, that a regional ban plan be created by and circulated by the
FEB-secretariat. That entire band should be planned for Narrow Band and CW.
FEB-The current 1.8 MHz band plan was noted without change.
FEB-That the 3.5 MHz band plan be amended to include the Emergency Centre of
FEB-Activity Frequency is 3.600 MHz band plan (all modes + or - 5 kHz)
FEB-That the 7 MHz band plan be amended to reflect the Co-Primary allocation 7.1
FEB-- 7.2 MHz band plan. The Secondary allocation is changed to 7.2 - 7.3 MHz
FEB-(already done by NZART).
FEB-That 7.110 MHz be included in the band plan as the Emergency Centre of
FEB-Activity Frequency (all modes + or - 5 kHz)
FEB-That the status Quo remains - that the 10.0 MHz band plan remains the same.
FEB-That the 14 MHz band plan be amended to include the Emergency Centre of
FEB-Activity Frequency 14.300 MHz (all modes + or - 5 kHz).
FEB-That the 18 MHz band plan be amended to include the Emergency Centre of
FEB-Activity Frequency 18.160 MHz (all modes + or - 5 kHz).
FEB-That the 24 MHz band plan, no changes have been identified.
FEB-That the 21 MHz band plan be amended to include the Emergency Centre of
FEB-Activity Frequency 21.360 MHz (all modes + or - 5 kHz).
FEB-That the 70cm band plans be revised to include the notation that is a
FEB-In respect to the 6m, 2m and 1.2 GHz band plans, no changes have been
FEB-_That the recommendations WG2-14, WG2-16, part WG2-17, WG2-19, WG2-20,
FEB-WG2-22, and WG2-24 regarding band plan changes be passed to FMTAG for
FEB-_Moved ZL1PK, seconded ZL1UD: _
FEB-*Action: ZL2HD *forward all band plan changes as detailed in the IARU R 3
FEB-minutes to FMTAG for consideration, comment and subsequent action if
FEB-_That Council ensure that our EMC and Monitoring Service officers are
FEB-encouraged to participate in BPL/PLT standard setting groups that may exist
FEB-_Moved ZL1PK, seconded ZL1UD:_
FEB-_That AREC be requested to advise through the NZART IARU Liaison Officer of
FEB-the situation in NZ regarding Disaster Communications and also to provide
FEB-the ongoing reports requested._
FEB-_Moved ZL1PK, seconded ZL1UD:_
FEB-If any members are interested, they can request the Council Paper on this topic.
FEB-Recommendations WG1-9 to WG1-13
FEB-That recommendations WG1-9 to WG1-13 be noted and the congratulations of our
FEB-members by the IARU R3 be publicised in Break In.
FEB-Moved ZL1PK, seconded ZL1UD
FEB-Recommendations WG1-4 and WG1-5
FEB-_That the recommendations WG1-4 and WG1-5 be noted for action in the
FEB-_Moved ZL1PK, seconded ZL1UD_
FEB-All motions as put were approved and carried by Council.
FEB-Subscription Rate & Draft IARU R 3 Budget
FEB-Advice had been received from IARU region 3 detailing that from this
FEB-subscription year, all subscriptions are to be paid in Japanese Yen, not US
FEB-dollars as previously paid.
FEB-_1) _ _That NZART's membership of IARU and IARU Region 3 continue should any
FEB-forthcoming NZART financial changes be found to be necessary._
FEB-_2) _ _That the Editor of Break In be asked to continue to use the prepared
FEB-IARU promotional slides provided by Peter Lake ZL2AZ, where conveniently
FEB-_3) _ _That NZART Council note the cost-per-head figures for NZART IARU
FEB-membership and makes the appropriate preparations for the New Zealand
FEB-delegation to WRC - 12 to include a representative from the Amateur Service
FEB-should this be found to be required._
FEB-_Moved ZL2AMJ Seconded ZL3ADF Carried_
FEB-9/15 2.4 MHz Bandplan ZL4PLM
FEB-Council noted the email report from FMTAG Secretary ZL2TAR regarding the
FEB-probable re-assignment of the band 2300 to 2400GHz to next generation cell
FEB-services at a future WRC.
FEB-Action: ZL1TGC to advise ZL4PLM of the FMTAG report re 204MHz
FEB-9/16 AREC National Director
FEB-The AREC National Director ZL2TFZ addressed the meeting, advising it is not
FEB-appropriate for the new SAR Trust to assist with funding the National System
FEB-AREC requires a new training officer, which Jeff is looking into at present.
FEB-AREC are also looking into the production of new ID cards, as they have all
FEB-now expired. In future these may not include an expiration date..
FEB-Council noted that the Wellington VHF Group, Branch 74 had agreed to
FEB-withdraw both of their remits as these had been actioned by Council.
FEB-Lower Hutt Branch 18 Remit Nov 2009 Non - Transmitting
FEB-"That the ARX services shall be free to NZART members"
FEB-Upper Hutt Branch 63 Dec 2009 Non - Transmitting
FEB-_That NZART Council undertake a revision of the purpose of the Family
FEB-Membership Subscription with a view to ensuring that only the principal or
FEB-primary member has the right to vote in the Executive Elections for NZART
FEB-President and Council.
FEB-Remit 3 Hastings Branch 13 Remit adopted
FEB-_"That NZART request that the MED release the X, Y and Z two and three
FEB-suffix amateur callsigns for general use by amateurs. One letter suffix X, Y
FEB-and Z callsigns should be issued under the existing restrictions that apply
FEB-for all other single letter suffix callsigns"._
FEB-_That NZART Council instruct the ALO to commence discussions with RSM on the
FEB-release of X, Y and Z series suffixes for use by NZ Amateurs_
FEB-Moved ZL1UD Seconded ZL2AMJ Carried
FEB-_That NZART Council advise Hastings Branch 13 that Council has instructed
FEB-the ALO to commence discussions with RSM regarding the release of X, Y, and
FEB-Z suffixes and ask them to withdraw the remit._
FEB-_Moved ZL1UD Seconded ZL1TGC Carried_
FEB-The remit will be published in Break In with a note from Council that it has
FEB-been adopted and no vote will be necessary.
FEB-Action: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3
FEB-for action, therefore voting will not be required.
FEB-REMIT 4 Hastings Branch 13 Non - Transmitting
FEB-_"That Council seek a mandate from the full membership before proceeding
FEB-with the implementation of an entry level licence"_
FEB-Remit 5 Hamilton Branch 12 Non - Transmitting
FEB-_That upon adoption of this remit, Branches hosting Conference are
FEB-instructed to schedule the AREC AGM/Forum on Saturday afternoon following
FEB-the NZART AGM._
FEB-Remit 6 NZART Council Transmitting
FEB-_That NZART Constitution papa 2.5 amended to read as follows:_
FEB-_2.5 There shall be two classes of non-transmitting member of the
FEB-_a) _ _Individual Non-transmitting members who have the same rights as
FEB-Transmitting members, except:_
FEB-_(i) _ _They have no right to hold or be nominated for any elective office_
FEB-_(ii) _ _They have no right to vote on any remit to amend the Constitution_
FEB-_(iii) _ _Except as provided for in paragraph 6.4b, they have no right to
FEB-vote at a general meeting or in a referendum on any matter which affects
FEB-only the rights or special interests of Transmitting members._
FEB-_b) _ _Family Non - Transmitting Members who have no right to vote on any
FEB-matter or the right to hold or be nominated for any elective office._
FEB-Action: ZL1TGC to add Council Comment to remits as required and submit all
FEB-remits to Break-In via ZL3ADF.
FEB-9/18 Administration Liaison Officer
FEB-The ALO Don Wallace ZL2TLL addressed the meeting and spoke to his report:
FEB-500 kHz (or 600 metres)
FEB-· New GURL was gazetted on Thursday - we should publicise this "win".
FEB-· Peter Lake proceeding with international allocation - usage info needed
FEB-· Musick Point will need to apply for licence ($$$) for their 487 kHz
FEB-6 Metres - Planning for Digital Television and New Uses
FEB-· MED planning to give amateurs (sometime between 2012 and 2015)
FEB-· 50 - 51 MHz: radio amateur non-television use on an exclusive basis
FEB-· 51 - 54 MHz: radio amateur non-television use on a shared basis.
FEB-432 MHz - Spectrum Options for Control Channels in Wireless Cameras
FEB-No specific allocation - MED will continue to license controls on a
FEB-co-ordinated basis within existing band plans and in compliance with the
FEB-technical requirements of the bands.
FEB-Channel 39 - Planning for Digital Television and New Uses
FEB-· Short Term - need to re-licence all ATV repeaters until DSO:
FEB-o Radio licences replaced by spectrum licences which will cease at DSO
FEB-o Statutory declaration from NZART required that licence being used
FEB-· Long Term - MED Plan to give us spectrum around 50 MHz - see table
FEB- *Channel 39* *Another UHF TV *50 MHz *No Allocation*
FEB- Channel* Allocation*
FEB-Repeater No Change No Change (Ch37 New Antennas Use another
FEB-antennas - 41) or New broadcasters $
FEB- Antenna New Towers
FEB-RF equipment No Change Retuning New RF Use another
FEB- broadcasters $
FEB-Multiplex Amateur (new) Amateur (new) Amateur (new) Use another
FEB- broadcasters $
FEB-TV Generation No Change No Change No Change No Change
FEB-Receiver DTV receiver DTV receiver VHF convertor DTV receiver
FEB- DTV receiver
FEB-Propagation Std UHF TV Std UHF TV Long distance Std UHF TV
FEB- Tx/Rx antenna
FEB- b/w issues
FEB-Linking Amateur Amateur Amateur Commercial $
FEB-900 MHz - Band Re-planning
FEB-· Waiting for MED to report back.
FEB-Access to Call Sign Information
FEB-· Web services functionality being put in place,
FEB-· NZART involvement from April onwards,
FEB-· 3 potential options for Amateur access:
FEB-o Direct Excel spreadsheet
FEB-o Direct programmatic access (for call book)
FEB-o Programmatic access from NZART website
FEB-AREC ZK Callsigns
FEB-· Need to make sure AREC is putting call signs into SMART
FEB-· Ministry sympathetic - awaiting instructions from Council
FEB-Repeater and Beacon Licensing Fees
FEB-· Review on hold for a couple of years.
FEB-Proposed changes to PIB 45 and PIB 46 to be publicised next month
FEB-· PIB 45: New Document giving ARX Prerequisites & Examination Requirements
FEB-· PIB 46: Requiring photographs on certificates, clarifying Niue & Tokelau
FEB-call signs and consequential changes from publication of PIB 45
FEB-· NZART input will be required.
FEB-9/19 Council Comment Break In - ZL1UD
FEB-Council Comments is to be removed and only used where significant issues
FEB-need to be addressed/advised to members.
FEB-Moved ZL1UD Seconded ZL3ADF Carried
FEB-9/20 Arthur Godfrey Memorial Award
FEB-Council approved the member as submitted for the Jumbo Godfrey award.
FEB-_Moved ZL3TNT Seconded ZL1UD Carried_
FEB-9/21 NZART Improvements suggestions from Simon Lewis ZL4PLM
FEB-Council acknowledged the many comments and suggestions submitted by ZL4PLM
FEB-and wished to thank him for his input which they would take on board as/when
FEB-Action: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions
FEB-he has submitted to Council asking to list areas on the web site, areas that
FEB-*9/22 Officer reappointments* - ZL1UD
FEB-Council agreed to keep the 6m Officer appointment in place until analogue TV
FEB-Council asked what Gary Hinson is a Dr of - ZL1UD to action.
FEB-All agreed that if someone is holding an officer position within NZART, they
FEB-must be a fully paid up financial member.
FEB-9/23 Membership Categories - ZL2TDM
FEB-ZL3ADF proposed a motion: that Family memberships be abolished - this lapsed
FEB-due to no seconder.
FEB-_Council moved the following: _
FEB-_that should more than one person belong to this category, then the spouse
FEB-of the life member should become a primary Transmitting member, with any
FEB-further family membership applied to the others who reside at the same_
FEB-Life member = $0.00
FEB-Spouse of Life Member = $45
FEB-First additional Member = $45
FEB-Moved ZL2HD Seconded ZL3TNT Carried
FEB-This amount is subject to change if/when subscriptions change
FEB-Council further agreed to write a remit to remove voting rights of all Family
FEB-Moved ZL2HD Seconded ZL1PK Carried
FEB-_Cost of Overseas Air Mail Family membership = $150_
FEB-Moved ZL1TGC Seconded ZL4QS Carried
FEB-That concessionary rate membership be abolished.
FEB-Moved ZL2HD Seconded ZL1PK Carried
FEB-*Action: ZL2TDM *write to all members currently in the concessionary
FEB-membership category, inviting them to pay monthly instalments for their
FEB-*9/24 Delay in VHF Contest Results*- ZL4PLM
FEB-*Action: ZL1TGC* to advise Simon ZL4PLM of issues surrounding the lack of
FEB-contest results being published.
FEB-9/25 Stolen Equipment Register - ZL2KH
FEB-_Motion: That due to issues surrounding the stolen equipment register, and
FEB-the lack of updated information, this position will be abolished. Members
FEB-need to be advised._
FEB-_Moved ZL2AMJ Seconded ZL3TNT. Carried_
FEB-*Action: ZL2KH* to advise the membership that the Stolen Equipment Register
FEB-is being discontinued.
FEB-9/26 Documents for Web Page
FEB-9/27 WIA Centennial
FEB-Council moved that ZL2KH will attend the WIA centenary celebrations in May.
FEB-Costs incurred for airfares will be funded by NZART.
FEB-_Moved: That NZART cover all travel costs for the NZART President to attend
FEB-the WIA Centennial Celebrations._
FEB-_Moved ZL2AMJ Seconded ZL1UD Carried_
FEB-9/28 Travel to Auckland Conference
FEB-ZL2KH advised that each Councillor is responsible for their travel
FEB-arrangements and will be reimbursed accordingly.
FEB-Council meeting will commence at 9am Friday morning 4th June.
FEB-Council meeting will be required up to lunch time on Monday 7th June.
FEB-9/29 Alternate methods for Council Net - ZL3TNT
FEB-ZL2KH thanked Ann for her excellent information on various options to hold
FEB-All agreed to trial Alcatel conference calling for the April meeting if
FEB-Action: ZL2HD to investigate conference calling with Alcatel for April
FEB-Further consideration may be given to Echolink if conference calling not
FEB-Action: ZL3TNT to review Echolink if Conference Calling is not possible for
FEB-the Council meeting.
FEB-9/30 Collection of Debt for Break In advert for caps
FEB-_Motion: the amount outstanding by Call Sign Caps company be written off,
FEB-with no further advertising being accepted for inclusion in Break In._
FEB-_Moved ZL1TGC Seconded ZL2MAX Carried_
FEB-9/31 APRS Working Group - do we need to set one up
FEB-Council agreed a working group was not required for APRS.
FEB-9/32 Membership Promotion - ZL2AMJ
FEB-_Motion to adopt recommendation by ZL2AMJ_
FEB-_That NZART Council adopts where possible and appropriate, the preferred
FEB-term `__prospective member'_ _for persons yet to join the Association._
FEB-_Moved ZL2AMJ Seconded ZL3TNT Carried_
FEB-Action: ZL3TNT/ZL2AMJ to present final recommendation on how to improve
FEB-membership from Fred's papers as presented.
FEB-9/33 Conference 2010 Auckland
FEB-ZL1TGC gave a brief update on the Auckland AGM at Queens birthday weekend
FEB-The venue is Alexander Park Raceway , with the AGM commencing at 8:45am,
FEB-Saturday 5th June 2010.
FEB-Council will be accommodated at the Park Lane Motor Lodge, situated across
FEB-from the conference venue.
FEB-Council agreed where possible a brief meeting will be held on Thursday
FEB-evening 3rd June to dispense with smaller agenda items.
FEB-9/34 Branch 80 Hibiscus Coast - ZL1TGC
FEB-ZL1TGC gave a brief history regarding the demise of the Hibiscus Coast Radio
FEB-Society Branch 80.
FEB-It appears that a non amateur now holds the position of President within the
FEB-branch and refuses to sit his amateur radio exam.
FEB-_The following motion was put:_
FEB-_Council recommends that NZART Branch status is removed from Hibiscus
FEB-Moved ZL1TGC Seconded ZL2AMJ Carried
FEB-Action: ZL2TDM to contact the AREC ND asking if any AREC assets are held by
FEB-Hibiscus Coast Branch.
FEB-Action: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch
FEB-status has been withdrawn.
FEB-9/35 Letter from ZL2TW Exams
FEB-_ZL2AMJ advised that the model used for examinations as suggested by ZL2TW
FEB-came from the Canadian examination database model._
FEB-_That a letter be sent to ZL2TW suggesting he approach Wellington VHF Group
FEB-with his query._
FEB-_Moved ZL3TNT Seconded ZL2MAX Carried_
FEB-Action: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding
FEB-his query on the examination database used by them.
FEB-9/36 Colour Pages for Break In - ZL2AMJ
FEB-That the Break In Editor be advised of the support of Council for the
FEB-introduction of colour to more pages in Break In.
FEB-Moved ZL2AMJ Seconded ZL1UD Carried
FEB-Council considers that the time and current circumstances are not right for
FEB-its immediate implementation.
FEB-Council further agreed :
FEB-That past Break In issues be put on CD Rom at a cost of $220 + gst.
FEB-_Moved ZL2HD Seconded ZL1UD Carried _
FEB-9/37 Letter from ZL2TW (FMTAG)
FEB-Council acknowledged the letter from ZL2TW and passed the following motion:
FEB-A letter of thanks is sent to ZL2TW and advises that Council gave full
FEB-consideration to this appointment.
FEB-Action: ZL2TDM write to ZL2TW advising of Council's decision regarding the
FEB-appointment of the FMTAG chairman.
FEB-9/38 Letter from Mark Sullivan ZL3AB
FEB-_Motion: Accepts the response as submitted by the ALO to Marks letter and
FEB-will review any necessary policy changes required._
FEB-_Moved ZL1TGC Seconded ZL1UD Carried_
FEB-*Action: ZL1TGC* to get updated comments from the ALO ZL2TLL and respond to
FEB-9/39 Note from ZL2NN
FEB-Council noted the recent email from Jamie Pye ZL2NN regarding the lack of
FEB-progress on completing changes to the Association's web and email services.
FEB-ZL2KH had responded.
FEB-9/40 Information Papers
FEB-a) Submission on policy statement - ZL1BNB
FEB-b) Wairarapa Radio Club - National System complaint
FEB-_Council agreed that a letter be sent to Wairarapa Branch regarding the
FEB-Action: ZL2KH to write to Wairarapa Branch advising everything possible is
FEB-being considered regarding the National System and shares their concerns,
FEB-working actively to retain it.
FEB-9/41 Replacement Legal Advisor
FEB-Vaughan advised that he had spoken with Alan Stuart (Lawyer with Webster
FEB-Kilpatrick & Associates), at the funeral of ZL1BBS and he is happy to
FEB-continue to assist the Association where possible. ZL1TGC advised we need to
FEB-be mindful that this will now have considerable costs associated with it
FEB-when/if required. It would therefore be prudent to look for alternative
FEB-options in the future.
FEB-_Motion: That the Association Treasurer allows a budget item of up to $5000
FEB-to cover legal fees._
FEB-_Moved ZL1TGC Seconded ZL1UD Carried_
FEB-Action: ZL1TGC to contact Gerry's niece re any documents he may have held on
FEB-behalf of NZART at his home.
FEB-*Action: ZL1TGC/ZL2KH* to prepare a small article for Break In on behalf of
FEB-Council acknowledging the work done by ZL1BBS
FEB-9/42 Leave of absence
FEB-9/43 Update of NZART Promotional Brochure
FEB-_Motion: That the NZART promotional brochure currently in use be updated and
FEB-a reprint ordered._
FEB-_Moved ZL2HD Seconded ZL1UD Carried_
FEB-Action: ZL2HD/ZL2TDM update any wording of the NZART promo brochure, and
FEB-circulate to Council for approval.
FEB-9/44 Letter to Wellington Expo re donation of NZART Subscription
FEB-_Motion: That NZART donate one years subscription to the Wellington Expo to
FEB-be held in March 2010._
FEB-_Moved ZL1TGC Seconded ZL1UD Carried_
FEB-Action: ZL2TDM to advise the Wellington Expo organising committee of a
FEB-subscription donation from NZART for 2011.
FEB-9/45 NSCC and North Shore Branch outstanding invoice.
FEB-ZL2TDM queried if any action or consideration had been made by North Shore
FEB-branch regarding the outstanding invoice NZART covered on their behalf for
FEB-ZL1TGC advised that it would be pertinent to send another invoice reminding
FEB-the branch of monies owed.
FEB-Action: ZL2TDM to forward to the branch another invoice for legal costs
FEB-incurred by North Shore in 2007.
FEB-9/46 April on air meeting
FEB-ZL2KH advised due to time constraints there would be no meeting in March,
FEB-and the next meeting of Council will be held on the first Tuesday in April,
FEB-using Alcatel teleconferencing.
FEB-9/47 General Business.
FEB-a) Call Book 2010 - Council agreed to produce a full call book this year.
FEB-They also wish to be kept involved with any matter to be published.
FEB-Action: ZL3ADF to contact the Call Book editor advising that NZART will
FEB-produce a full call book. As the Editor requested assistance previously,
FEB-Council has offered to assist with proof reading where appropriate.
FEB-b) New Amateurs - will review all progress made at the face to face in June.
FEB-*Action: ZL1TGC* to liaise with ZL3TNT and Topsy with regard to amateur
FEB-radio promotional material.
FEB-c) Copyright of programme for TV of field day activities with DOC.
FEB-*Action: ZL2MAX* to determine if any copyright or costs to get the programme
FEB-d) Late paper "Promoting amateur radio". ZL1TGC asked Council to read and
FEB-consider this between now and the next face-to-face meeting in June.
FEB-Meeting closed at 12:10pm.
FEB-Next Meeting 6th April 2010