2010 NZART Council Minutes
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2011-02-25

DEC-

DEC-Minutes

DEC-For NZART Council Meeting to be held on 3820kHz, Tuesday 7th December 2010

DEC-commencing 8pm with a roll call at 7:55pm

DEC-

DEC-7/1 Roll Call

DEC-Chairman: Roy Symon, ZL2KH.

DEC-

DEC-Council: ZL1UD Tony Case, ZL1PK Phil King;

DEC-ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2MAX Max Wheatley

DEC-ZL3TNT Ann Fraser, ZL2LS Topsy Scott

DEC-ZL4QS John Lochhead

DEC-

DEC-Min Sec: Topsy ZL2LS

DEC-

DEC-7/2 Apologies

DEC-ZL1TGC Vaughan Henderson

DEC-

DEC-7/3 Confirmation of Minutes November 2010

DEC-Moved ZL1UD 2nd ZL1PK Carried with amendments made

DEC-6/5 08 ZL1PK to action once response received from WGN VHF Group re their

DEC-Constitution. Ref paper 6/5 08.

DEC-Pending the verification of the legal advice given to Branch 74

DEC-ZL2HD wrote to the President of the Wellington VHF group and is waiting

DEC-for a reply back from them. Action Point against ZL2HD Complete

DEC-

DEC-7/4 Additional Agenda Items

DEC-Branch 74 Antenna Height report

DEC-

DEC-7/5 Action Point from Friday Council meeting June 2010

DEC-08: ZL1PK to action once response received from WGN VHF Group re their Constitution.

DEC- Ref paper 6/5 08.

DEC-Pending the verification of the legal advice given to Branch 74

DEC-ZL2HD wrote to the President of the Wellington VHF group and is waiting for a

DEC-reply back from them. Action Point against ZL2HD. Complete

DEC-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast

DEC- Ongoing

DEC-Action Points from Monday Council meeting June 2010

DEC-20: ZL2AMJ to commence updating the NZART examination question-bank and the

DEC-version of the 'New Zealand Amateur Radio Study Guide' on the NZART web page and

DEC-report to Council on progress. Complete

DEC-21: ZL2AMJ to prepare appropriate wording to advise all Supervisors on the

DEC-NZART web page that the Wellington VHF Group examination system is available for

DEC-examinations. Ongoing

DEC-22: ZL1TGC to produce policy document for review by Council before publishing,

DEC-re Digipeaters. Will have finished by Next meeting Complete

DEC-

DEC-Action points from September Council meeting

DEC-01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update

DEC-Programme to edit his document and circulate to Council. Ongoing

DEC-

DEC-Action points from October Council meeting

DEC-06 ZL1TGC - to contact World Exchange re them putting a link on the NZART web

DEC-page. Ongoing

DEC-

DEC-Action Points from November Council Meeting

DEC-01 ZL2DL to notify the Branches concerned and inform them that the Examination

DEC-supervisors have been approved. Complete

DEC-Action Point Debby to write to Branch 86 re membership Status of one of the

DEC-examination supervisors

DEC-02 ZL1UD/ZL1TGC to review the Conditions of use document and discuss at the

DEC-next 'on air' meeting.

DEC-This is to be removed and reworded correctly for next meeting

DEC-Action Point ZL1UD

DEC-03 ZL2DL to acknowledge Jamie's application for reflector moderator and let him

DEC-now that this will be considered at the face to face meeting in February.

DEC- Complete

DEC-04 ZL2DL to advise the other applicant ZL3AI that this will be discussed at the

face to face meeting. Complete

DEC-05 ZL4QS to respond to Jay Oka re Council decision on IARU levies ASAP

DEC- Ongoing

DEC-

DEC-7/6 Confirmation of New Members November 2010

DEC-Moved ZL3TNT 2nd ZL2LS Confirmed

DEC-

DEC-7/7 Ratification of November 2010 Payments

DEC-Moved ZL3TNT 2nd ZL1PK Ratified

DEC-Action Point ZL2KH to chase up Evan with Financial reports

DEC-

DEC-7/8 Monthly Reports

DEC-a) QSL Bureau monthly report Moved ZL1UD 2nd ZL2LS Confirmed

DEC-b) Monitoring Service Report No report presented

DEC-c) FMTAG Moved ZL2HD 2nd ZL2AMJ

DEC-d) Break In editors annual report

DEC-ZL2HD made comment about the proposals made at the last face to face about colour

DEC-no mention of this in report.

DEC-ZL2HD is to go back through old minutes and find out what was to happen here

DEC-regarding this.

DEC-e) AREC financial report Both D&E Moved by ZL2HD 2nd ZL1PK

DEC-

DEC-7/09 GAOC

DEC-Council need to advise whether it sees any potential problems, either

DEC-in principle or in practice, with us having the CEPT HAREC syllabus listed in

DEC-the Radio communications Regulations as the basis of our Amateur Radio training and

DEC-examinations in New Zealand.

DEC-Action Point ZL2HD to have a meeting with the Administration Liaison team and

DEC-come back to council with a recommendation regarding this.

DEC-

DEC-7/10 Feilding Radio Club Br 70 Draft Constitution

DEC-Moved ZL2MAX 2nd ZL1UD Approved that the Fielding Radio Club Branch 70, be

DEC-reactivated and their constitution be accepted.

DEC-Action: ZL2DL to advise Branch of acceptance of proposed Constitution for

DEC-reinstating Branch 70.

DEC-

DEC-7/11 Policy for repeater & Beacons

DEC-This to be removed from the minutes and agenda and will discuss if it comes up again.

DEC-

DEC-7/12 ARTANZ

DEC-Seeks NZART approval

DEC-Press release ARTANZ

DEC-ZL2HD suggested that Council respond to their letter and inform them that the

DEC-matter has been left on the table for further discussion at this stage

DEC-Moved ZL2HD Seconded ZL2AMJ

DEC-Action: ZL2DL to write to Dick Greenbank

DEC-

DEC-7/13

DEC-Appeal to the Environment Court regarding Wellington City Council District Plan

DEC-Change 74 on behalf of NZART and the Wellington Branches.

DEC-ZL2HD gave report that they had met with Wellington City Council. They hope to

DEC-have a report for next month and said they are making good progress with this.

DEC-

DEC-7/14

DEC-

DEC-

DEC-7/15

DEC-

DEC-

DEC-7/16 Information Papers

DEC-

DEC-7/17 Leave of Absence

DEC-Debby ZL2DL from Tuesday 11th January to Tuesday 25th January 2011

DEC-ZL1UD will be have trouble accessing emails for the next two weeks

DEC-

DEC-7/18 General Business

DEC-Next on Air meeting Tuesday 1st February 2011

DEC-All routine business will be dealt with at this meeting and thus leaving

DEC-the face to face for all other papers / information

DEC-Action Point ZL2KH to email ZL4QS re time of arrival at Wellington for face to Face

DEC-

DEC-

DEC-Christmas Wishes given to all from Roy ZL2KH

DEC-

DEC-No further business meeting closed by the President at 20.13 hrs

DEC-

DEC-

DEC-Letitia Scott

DEC-ZL2LS

DEC-Minute Secretary

DEC-

 

NOV-

NOV-Minutes

NOV-For NZART Council Meeting held on 3820kHz, Tuesday 2nd November 2010

NOV-commencing 8pm with a roll call at 7:55pm

NOV-

NOV-6/1 Roll Call

NOV-Chairman: Roy Symon, ZL2KH.

NOV-

NOV-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

NOV-ZL2HD John Andrews,

NOV-ZL3TNT Ann Fraser, ZL2LS Topsy Scott

NOV-ZL4QS John Lochhead

NOV-

NOV-Min Sec: Topsy ZL2LS

NOV-

NOV-6/2 Apologies

NOV-ZL2AMJ Fred Johnson

NOV-ZL2MAX Max Wheatley

NOV-

NOV-6/3 Confirmation of Minutes October 2010

NOV-Moved by ZL1UD Seconded by ZL 1TGC Confirmed

NOV-

NOV-6/4 Additional Agenda Items

NOV-6/16c Information paper on OSL Bureau

NOV-

NOV-6/5 Action Point from Friday Council meeting June 2010

NOV-6/08: ZL1PK to action once response received from WGN VHF Group re their

NOV-Constitution. Ref paper 6/5 08.

NOV-Pending the verification of the legal advice given to Branch 74

NOV-ZL2HD wrote to the President of the Wellington VHF group and is waiting

NOV-for a reply back from them. Action Point against ZL2HD Complete

NOV-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast

NOV-A special meeting is being organised to consider this. Ongoing

NOV-

NOV-Action Points from Monday Council meeting June 2010

NOV-20: ZL2AMJ to commence updating the NZART examination question-bank and the

NOV-version of the 'New Zealand Amateur Radio Study Guide' on the NZART web

NOV-page and report to Council on progress Ongoing

NOV-21: ZL2AMJ to prepare appropriate wording to advise all examiners on the

NOV-NZART web page that the Wellington VHF Group examination system is available

NOV-for examinations. Ongoing

NOV-22: ZL1TGC to produce policy document for review by Council before publishing,

NOV-re Digipeaters Will have finished by Next meeting Ongoing

NOV-

NOV-Action points from September Council meeting

NOV-01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update

NOV-Programme to edit his document and circulate to Council Ongoing

NOV-Action points from October Council meeting

NOV-01 ZL2TDM - send an official letter to Warren Harris ZL2AJ advising him

NOV-of his appointment as ARX2 Complete

NOV-02 ZL2TDM - advise Whakatane and Auckland branches that their exam

NOV-Supervisors were approved. Complete

NOV-03 ZL2TDM - pay the Oceania DX Contest costs Complete

NOV-04 ZL2KH - to write a letter to Stuart Watchman Complete

NOV-05 ZL1TGC - to obtain legal advice as to who owns the copyright on the

NOV-Study Guide. We have verbal legal advice that there is NO copyright on

NOV-the Study guide Complete

NOV-06 ZL1TGC - to contact World Exchange re them putting a link on the

NOV-NZART web page. Awaiting reply re wording of article will follow up Ongoing

NOV-

NOV-

NOV-6/6 Confirmation of New Members October 2010

NOV-Moved ZL4QS, Seconded ZL1PK Confirmed

NOV-

NOV-6/7 Ratification of October 2010 Payments

NOV-Moved ZL1UD, Seconded ZL3TNT Ratified

NOV-

NOV-6/8 Monthly Reports

NOV-a) QSL Bureau monthly report

NOV-b) Monitoring Service Report

NOV-c) FMTAG

NOV-d) ALO report October 2010

NOV-A,B,D Moved by ZL2LS Seconded by ZL1PK

NOV-C The final recommendations be adopted Moved by ZL2HD Seconded By ZL1TGC Carried

NOV-

NOV-6/9 Examination Supervisor Application

NOV-a) Ross Meban ZL2RWM - Gisborne

NOV-b) Peter Scott ZL1AAM - Suburban Amateur Radio Club

NOV-c) Dennis Seymour ZL1UET - Suburban Amateur Radio Club

NOV-Moved by ZL1UD Seconded by ZL1TGC Approved

NOV-A/P Debby ZL1TDM to notify the Branches concerned and inform them that the

NOV-Examination supervisors have been approved

NOV-

NOV-6/10 Establishment of ARTANZ

NOV-Invitation received by ZL2AMJ

NOV-Fred to be asked to give full report back to council from meeting, Council

NOV-will then take action if needed after that.

NOV-

NOV-6/11 Conditions of Use - NZART Examination system

NOV-A/P ZL1UD/ZL1TGC to review the Conditions of use document and discuss at

NOV-the next 'on air' meeting.

NOV-

NOV-6/12 Application for Moderator of Members Reflector

NOV-a) Jamie Pye ZL2NN

NOV-This to be put with the other applicant ZL3AI and when we decide if we are

NOV-going to go with the reflector we will then vote on who Council would

NOV-think be best suited for this position at the face to face meeting in

NOV-February.

NOV-A/P Debby ZL1TDM to acknowledge Jamie's letter and let him now that this

NOV-will be considered at the face to face meeting in February.

NOV-A/P Debby ZL1TDM to advise the other applicant ZL3AI that this will be

NOV-discussed at the face to face meeting.

NOV-

NOV-6/13 Call Book missing call signs update - ZL1PK

NOV-Intention is to produce a sheet with all missing call signs for the

NOV-November / December Break In

NOV-

NOV-6/14

NOV-

NOV-

NOV-6/15

NOV-

NOV-

NOV-6/16 Information Papers

NOV-a) Tauranga Branch visit - ZL1UD Pleasant meeting Thanks Tony

NOV-b) Financial issues IARU R 3

NOV-A/P ZL4QS to respond to Jay Oka re Council decision ASAP

NOV-c) QSL Bureau

NOV-

NOV-6/17 Leave of Absence

NOV-ZL3TNT will be away on leave from Monday 15th to Friday 19th November

NOV-Will have no email contact

NOV-ZL1TGC will be out of the country for about 10days from Saturday 6th

NOV-November limited email coverage also

NOV-

NOV-6/18 General Business

NOV-ZL1UD ask for approval to send the situation vacant off for Break in

NOV-and to also include the moderator position for another month.

NOV-

NOV-There being no further business President Roy closed meeting at 21.17 hrs

NOV-Thanks given to everyone.

NOV-

NOV-Topsy Scott ZL2LS

NOV-Minute Secretary

NOV-02.11.10

NOV-

 

OCT_

OCT_Minutes For NZART Council Meeting

OCT_held on 3820kHz,

OCT_Tuesday 5th October 2010 commencing 8pm

OCT_***********************************************************************

OCT_5/1 Roll Call

OCT_-------------

OCT_Chairman: Roy Symon, ZL2KH.

OCT_Council present:

OCT_----------------

OCT_ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

OCT_ZL2AMJ Fred Johnson, ZL2HD John Andrews (listening),

OCT_ZL3TNT Ann Fraser, ZL2LS Topsy Scott

OCT_ZL4QS John Lochhead

OCT_Min Sec: Topsy ZL2LS

OCT_5/2 Apologies

OCT_-------------

OCT_Max Wheatley, ZL2MAX

OCT_5/3 Confirmation of Minutes September 2010

OCT_------------------------------------------

OCT_Moved ZL1UD Seconded ZL1PK Confirmed

OCT_5/4 Additional Agenda Items

OCT_---------------------------

OCT_5/4(a) Motion: That Debby ZL2TDM remain as NZART ARX#1 and Warren Harris

OCT_ZL2AJ be appointed as NZART ARX#2

OCT_--------------------------------------------------------------------------

OCT_--------------------------------

OCT_Moved By ZL1UD Seconded by ZL2LS

OCT_ZL2AMJ Abstained Carried

OCT_5/4 (b) Motion: That Fred Johnson ZL2AMJ is removed from the position of

OCT_NZART ARX#2

OCT_-------------------------------------------------------------------------

OCT_-----------

OCT_Moved by ZL1UD Seconded by ZL2LS Carried

OCT_5/5 Action Point from Friday Council meeting June 2010

OCT_------------------------------------------------------

OCT_05: ZL1PK to review all submissions and prepare a summary for the July

OCT_Council net. This is to be reviewed in 1 month's time; all councillors to

OCT_reply to this via email Complete

OCT_08: ZL1PK to action once response received from WGN VHF Group re their

OCT_Constitution. Wellington VHF Group to be given a 30 day deadline to respond

OCT_Ongoing

OCT_10: ZL1TGC to report progress back to Council regarding Hibiscus Coast

OCT_Ongoing

OCT_11: ZL3TNT promotion of Branch/Club facilities and meetings of amateur radio

OCT_during the Rugby world cup and place in HQIL. Complete

OCT_Action Points from Monday Council meeting June 2010

OCT_---------------------------------------------------

OCT_17: ZL1TGC -Add amendment of remit 6 to the NZART Constitution, lodge copy

OCT_with the Registrar of Incorporated Societies and update the web. Complete

OCT_20: ZL2AMJ to commence updating the NZART examination question-bank and the

OCT_version of the `New Zealand Amateur Radio Study Guide' on the NZART web page

OCT_and report to Council on progress - Awaiting Legal advice Ongoing

OCT_21: ZL2AMJ to prepare appropriate wording to advise all examiners on the

OCT_NZART web page that the Wellington VHF Group examination system is available

OCT_for examinations. Ongoing

OCT_22: ZL1TGC to produce policy document for review by Council before

OCT_publishing, re Digipeaters Ongoing

OCT_Action points from September Council meeting

OCT_--------------------------------------------

OCT_01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update Programme to

OCT_edit his document and circulate to Council Ongoing

OCT_5/6 Confirmation of New Members September 2010

OCT_----------------------------------------------

OCT_Moved By ZL1PK seconded by ZL4QS Confirmed

OCT_The person 1st on the list should be allocated to branch 66 not 29

OCT_5/7 Ratification of September 2010 Payments plus Budget

OCT_-------------------------------------------------------

OCT_Moved ZL1TGC Seconded by ZL2LS Confirmed

OCT_5/8 Monthly Reports

OCT_-------------------

OCT_a) QSL Bureau monthly report

OCT_b) Monitoring Service Report

OCT_c) Break In September report

OCT_Readership Survey be accepted with the Lucky Draw prize of $100.00 paid by

OCT_NZART Moved ZL1TGC Seconded by ZL1UD Carried

OCT_d) FMTAG

OCT_All reports moved by ZL3TNT Seconded by ZL1UD

OCT_5/9 Examination Supervisor Application

OCT_--------------------------------------

OCT_a) Murray Evans ZL1SZ, Whakatane.

OCT_b) Ken Bottomley ZL1WAL Auckland Branch

OCT_Moved by ZL1UD Seconded by ZL1PK Carried

OCT_Action Point ZL2KH to Let Debby know to notify these people of their acceptance

OCT_-------------------------------------------------------------------------------

OCT_5/10 Oceania DX Contest costs

OCT_-----------------------------

OCT_I seek approval to pay these costs.

OCT_Moved by Zl1TGC Seconded by ZL3TNT Carried

OCT_5/11 WARC Re-establishment of AREC section

OCT_------------------------------------------

OCT_As requested by the National Director AREC, this item will not be discussed

OCT_and the matter will be deferred until Jeff Sayer gives the OK.

OCT_5/12 Policy on Council Expenses for meeting attendance. - ZL1UD

OCT_---------------------------------------------------------------

OCT_We need to get something out there for new and up coming councillors so they

OCT_are aware of what is expected

OCT_Moved ZL1UD Seconded Zl3TNT Carried

OCT_5/13

OCT_----

OCT_5/16 Information Papers

OCT_-----------------------

OCT_5/17 Leave of Absence

OCT_---------------------

OCT_ZL1TGC may be away early November so might not be at On Air meeting

OCT_5/18 General Business

OCT_---------------------

OCT_5/19 Members' Reflector - ZL3TNT

OCT_--------------------------------

OCT_This was not handled, can be taken to next meeting if anyone wants to follow

OCT_it up. This is ongoing pending a moderator

OCT_5/20 Letter from Stuart Watchman ZL2TW

OCT_--------------------------------------

OCT_Action Point ZL2KH: Roy to talk with Stuart and discuss this and will then

OCT_send him a formal letter, reply to his letter.

OCT_5/21 World Exchange Link on NZART Website

OCT_-----------------------------------------

OCT_Action Point ZL1TGC: To check up on this as it does not seem to be on NZART

OCT_Website.

OCT_5/22 Financial IARU letter

OCT_--------------------------

OCT_This to be discussed at next month on air meeting

OCT_NO further business

OCT_Meeting closed at 21.05 hrs

OCT_Topsy Scott

OCT_ZL2LS

OCT_On Air Minute Secretary

OCT_05.10.10

OCT_

 

 

SEP-

SEP-Minutes

SEP-

SEP-For NZART Council Meeting held by email, concluding 10th September 2010

SEP-4/1 Present

SEP-

SEP-Chairman: Roy Symon, ZL2KH.

SEP-Council Participating:

SEP-ZL1UD Tony Case, ZL1PK Phil King;

SEP-ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2MAX Max Wheatley

SEP-ZL2LS Topsy Scott, ZL3TNT Ann Fraser

SEP-4/2 Apologies

SEP-ZL1TGC Vaughan Henderson apologised - he was overseas

SEP-ZL4QS John Lochhead did not apologise and did not participate

SEP-4/3 Confirmation of Minutes August 2010

SEP-Confirmed

SEP-4/4 Additional Agenda Items

SEP-Nil

SEP-4/5 Action Point from Friday Council meeting June 2010

SEP-04: Evan plus selected Councillors at his discretion, analyse options

SEP-available to remote access data required by the treasurer.

SEP-

SEP-Complete

SEP-05: ZL1PK to review all submissions and prepare a summary for the July

SEP-Council net. This is to be reviewed in 1 month's time; all councillors to

SEP-reply to this via email. Ongoing

SEP-

SEP-08: ZL1PK to action once response received from WGN VHF Group re their

SEP-Constitution. Ongoing

SEP-

SEP-10: ZL1TGC to report progress back to Council regarding Hibiscus Coast

SEP-Progressing slowly - ongoing. 11: ZL3TNT promotion of Branch/Club

SEP-facilities and meetings of amateur radio during the Rugby world cup and

SEP-place in HQIL. Ongoing

SEP-

SEP-Action Points from Monday Council meeting June 2010

SEP-17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge

SEP-copy with the Registrar of Incorporated Societies and update the web.

SEP-Ongoing 18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas

SEP-2010 and approach various people who could assist with a national

SEP-examination-training program. Complete

SEP-

SEP-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure

SEP-and submit to the July 'on air' council meeting. Complete

SEP-

SEP-20: ZL2AMJ to commence updating the NZART examination question-bank and

SEP-the version of the 'New Zealand Amateur Radio Study Guide' on the NZART web

SEP-page and report to Council on progress. Ongoing

SEP-

SEP-21: ZL2AMJ to prepare appropriate wording to advise all examiners on the

SEP-NZART web page that the Wellington VHF Group examination system is

SEP-available for examinations. Ongoing

SEP-

SEP-22: ZL1TGC to produce policy document for review by Council before

SEP-publishing, re Digipeaters . Ongoing

SEP-

SEP-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training

SEP-Officer position. Draft Job Description being reviewed. Complete

SEP-

SEP-Action Points from August 2010 Council Meeting

SEP-01: ZL2HD: to ask Doug for a statement re this then email councillors.

SEP-This is then to be put out to members to let them know that Council has a

SEP-plan relating to this proposal. Complete

SEP-

SEP-4/6 Confirmation of New Members August 2010

SEP-

SEP-Approved

SEP-4/7 Ratification of August 2010 Payments plus Budget

SEP-Approved

SEP-4/8 Monthly Reports

SEP-a) QSL Bureau monthly report

SEP-b) Monitoring Service Report

SEP-c) AREC Monthly accounts

SEP-Accepted

SEP-4/9 Examination Supervisor Application

SEP-Grahame Fraser ZL3SJ for Christchurch West Branch 56.

SEP-Approved

SEP-The LATE NOTIFICATION:

SEP-Murray Evans ZL1SZ, Whakatane.

SEP-Ongoing - not yet decided

SEP-4/10 National Training Manager Job Description

SEP-Approved - complete

SEP-4/11 NZART VHF-SHF Records Update Programme - ZL4PLM

SEP-Not approved - further action to be decided - ongoing

SEP-4/12 Policy on Council Expenses for meeting attendance. - ZL1UD

SEP-Undecided - ongoing

SEP-

SEP-4/16 Information Papers

SEP-a) Wellington VHF Group

SEP-b) Wellington Branch

SEP-c) WIA - Michael Owen

SEP-Received and approved

SEP-4/17 Leave of Absence

SEP-Ann ZL3TNT: Nothing planned but due to an ongoing family issue I may yet ask

SEP-for some. Topsy ZL2LS: ZL2LS will be out of the country from 17th until 25th

SEP-September 4/18 General Business

SEP-

SEP-Amateur Service Allocation at 500 kHz:

SEP-The following was approved:

SEP-NZART Council received the Information Paper (NZART Information Paper 500

SEP-kHz 5 September 2010 V2-1.doc) prepared by Peter Lake ZL2AZ and Don Wallace

SEP-ZL2TLL on frequency allocations in the 500 kHz area and resolved that: 1

SEP-Officers are to support Method B (472 - 487 kHz) in their negotiations;

SEP-2 In the event that Method B is not accepted, Officers are to support

SEP-Method A (493 - 510 kHz)

SEP-

SEP-

AUG-

AUG-Minutes

AUG-

AUG-For NZART Council Meeting held on 3820 kHz Tuesday 3rd August 2010 [Roll

AUG-Call] at 7:25pm [Official Business].7:30pm

AUG-

AUG-3/1 Present

AUG-

AUG-Chairman: Roy Symon, ZL2KH.

AUG-

AUG-Council: ZL1UD Tony Case, ZL1PK Phil King;

AUG-

AUG-ZL2AMJ Fred Johnson, ZL2HD John Andrews,

AUG-

AUG-ZL2LS Topsy Scott

AUG-

AUG-ZL4QS John Lochhead

AUG-

AUG-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don

AUG-Wallace,

AUG-

AUG-Min Sec: Topsy ZL2LS

AUG-

AUG-3/2 Apologies

AUG-

AUG-ZL1TGC Vaughan Henderson

AUG-

AUG-ZL3TNT Ann Fraser

AUG-

AUG-ZL2MAX Max Wheatley

AUG-

AUG-3/3 Confirmation of Minutes July 2010

AUG-

AUG-Moved ZL1UD Seconded ZL1PK *Confirmed*

AUG-

AUG-3/4 Additional Agenda Items

AUG-

AUG-FMTAG SRD GURL Paper

AUG-

AUG-3/5 Action Point *from Friday Council meeting June 2010*

AUG-

AUG-01: ZL2TDM to discuss with the treasurer if repeater payments should be paid

AUG-to a separate bank account in order to monitor easier for Council to follow

AUG-up. Complete

AUG-

AUG-04: Evan plus selected Councillors at his discretion, analyse options

AUG-available to remote access data required by the treasurer. Ongoing

AUG-

AUG-05: ZL1PK to review all submissions and prepare a summary for the July

AUG-Council net. This is to be reviewed in 1 month's time; all councillors to

AUG-reply to this via email. *Ongoing*

AUG-

AUG-*08: ZL1PK* to action once response received from WGN VHF Group re their

AUG-Constitution. Ongoing

AUG-

AUG-*10: ZL1TGC* to report progress back to Council regarding Hibiscus Coast

AUG-Progressing slowly. Ongoing

AUG-

AUG-*11: ZL3TNT *promotion of Branch/Club facilities and meetings of amateur

AUG-radio during the Rugby world cup and place in HQIL. *Ongoing*

AUG-

AUG-Action Points from Monday Council meeting June 2010

AUG-

AUG-*17: ZL1TGC* - Add amendment of remit 6 to the NZART Constitution, lodge

AUG-copy with the Registrar of Incorporated Societies and update the web.

AUG-

AUG-*Ongoing*

AUG-

AUG-*18: ZL2HD/ZL1TGC/ZL1UD* prepare a training program by Christmas 2010 and

AUG-approach various people who could assist with a national

AUG-examination-training program. *Ongoing*

AUG-

AUG-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and

AUG-submit to the July `on air' council meeting. Ongoing

AUG-

AUG-20: ZL2AMJ to commence updating the NZART examination database and report to

AUG-Council on progress. Ongoing

AUG-

AUG-*21: ZL2AMJ* to prepare appropriate wording to advise all examiners on the

AUG-NZART web page that the Wellington VHF Group examination database is

AUG-recognized by Council and can be used accordingly for examinations.

AUG-

AUG-*Ongoing*

AUG-

AUG-*22: ZL1TGC* to produce policy document for review by Council before

AUG-publishing, re Digipeaters . *Ongoing*

AUG-

AUG-*27: ZL2TDM* to review accommodation for Council and WIA for the 2011

AUG-Conference. Complete

AUG-

AUG-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training

AUG-Officer position. Draft Job Description being reviewed. Ongoing

AUG-

AUG-Action Points from July 2010 Council meeting

AUG-

AUG-01: ZL2TDM Debby to acknowledge receipt of the application for the above and

AUG-let him know this is still pending. Complete

AUG-

AUG-02: ZL2HD to do up a Procedure / Policy for appointment of new officers

AUG-

AUG-Complete

AUG-

AUG-03: ZL2HD To do a draft letter of reply and send around council by email for

AUG-comment regarding proposal from Otago Branch re HQ. Complete

AUG-

AUG-*04: ZL2KH* to contact Jamie and ask to re- instate his email. *Complete*

AUG-

AUG-3/6 Confirmation of New Members July 2010

AUG-

AUG-Moved ZL1PK Seconded ZL2LS *Confirmed*

AUG-

AUG-3/7 Ratification of July 2010 Payments

AUG-

AUG-Moved Zl1UD Seconded ZL1PK Confirmed

AUG-

AUG-3/8 Monthly Reports

AUG-

AUG-a) QSL Bureau monthly report

AUG-

AUG-b) FMTAG Monthly Report Received

AUG-

AUG-c) Monitoring Service Report

AUG-

AUG-All reports received as one Moved By ZL2HD Seconded By ZL1PK

AUG-

AUG-Confirmed

AUG-

AUG-3/9 FMTAG Proposal SRD GURL

AUG-

AUG-*Action Point ZL2HD*: to ask Doug for a statement re this then email

AUG-councillors.

AUG-

AUG-This is then to be put out to members to let them know that Council has a

AUG-plan relating to this proposal*. *

AUG-

AUG-3/10

AUG-

AUG-3/11

AUG-

AUG-3/12

AUG-

AUG-3/16 Information Papers

AUG-

AUG-Nil

AUG-

AUG-3/17 Leave of Absence

AUG-

AUG-ZL2LS will be on leave out of the country from 17th until 25th September

AUG-

AUG-3/18 General Business

AUG-

AUG-ZL2LS brought up re the Air New Zealand repeater site.

AUG-

AUG-ZL4QS stated that this is being sorted and as to date does not need NZART

AUG-Assistance.

AUG-

AUG-There being no further business meeting closed at 20.03 hrs

AUG-

AUG-Topsy Scott

AUG-

AUG-ZL2LS

AUG-

AUG-Minute Secretary / Midlands Councillor

AUG-

AUG-03.08.10

AUG-

AUG-

JUL-

JUL-Minutes

JUL-

JUL-For NZART Council Meeting held on 3820 kHz Tuesday 6th July 2010 [Roll Call]

JUL-at 7:25pm [Official Business].7:30pm

JUL-

JUL-2/1 Roll Call

JUL-

JUL-Chairman: Roy Symon, ZL2KH.

JUL-

JUL-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

JUL-

JUL-ZL2AMJ Fred Johnson, ZL2HD John Andrews

JUL-

JUL-ZL3TNT Ann Fraser,

JUL-

JUL-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don

JUL-Wallace,

JUL-

JUL-Min Sec: Topsy ZL2LS

JUL-

JUL-2/2 Apologies

JUL-

JUL-ZL2MAX ZL4QS Moved ZL1PK Seconded ZL1UD

JUL-

JUL-2/3 Confirmation of Minutes Friday 4th & Monday 7th June 2010

JUL-

JUL-Friday 4th June Moved by ZL1TGC Seconded by ZL1UD Confirmed

JUL-

JUL-Monday 7th June Moved by ZL1PK Seconded by ZL1TGC Confirmed

JUL-

JUL-Action Point Roy to contact Debby re AGM minutes

JUL-

JUL-2/4 Additional Agenda Items

JUL-

JUL-2/5 Action Point *from Friday Council meeting June 2010*

JUL-

JUL-01: ZL2TDM to discuss with the treasurer if repeater payments should be paid

JUL-to a separate bank account in order to monitor easier for Council to follow

JUL-up.

JUL-

JUL-*ZL2KH to ask Debby for a recommendation. *Ongoing

JUL-

JUL-*02: ZL1PK* prepare a list of branches and assign to Council within their

JUL-regions. *Complete*

JUL-

JUL-*03: ZL2HD* advise FMTAG of the appointment of ZL1TPH to the FMTAG

JUL-Committee. *Complete*

JUL-

JUL-04: Evan plus selected Councillors at his discretion, analyse options

JUL-available to remote access data required by the treasurer. Ongoing

JUL-

JUL-05: ZL1PK to review all submissions and prepare a summary for the July

JUL-Council net. This is to be reviewed in 1 month's time; all councillors to

JUL-reply to this via email *Ongoing*

JUL-

JUL-06: ZL2TDM/ZL2KH to inform Branches and members of the branch incentive

JUL-scheme, via HQIL and branch circular. Complete

JUL-

JUL-07: ZL2TDM purchase gift for ZL2UFI and his XYL. Complete

JUL-

JUL-*08: ZL1PK* to action once response received from WGN VHF Group re their

JUL-Constitution. No response to date review in one month's time. *Ongoing*

JUL-

JUL-09: ZL2TDM/Evan advise Council all those who have yet to pay their 2010

JUL-subscription. To be discussed by email Ongoing

JUL-

JUL-*10: ZL1TGC* to report progress back to Council regarding Hibiscus Coast

JUL-Progressing slowly *Ongoing*

JUL-

JUL-*11: ZL2KH *to call for volunteers to coordinate and promote the Branch/Club

JUL-facilities and meetings of amateur radio during the Rugby world cup and

JUL-place in HQIL. ZL3TNT has volunteered to take this on. *Ongoing*

JUL-

JUL-12: ZL2TDM advise Nelson Branch and thank them accordingly for their

JUL-donation in recognition of high achieving examination passes. Complete

JUL-

JUL-Action Points from Monday Council meeting June 2010

JUL-

JUL-*13: ZL2TDM* Write to conference organizing committee thanking them for a

JUL-very well run conference with excellent food and great venue. Complete

JUL-

JUL-14: ZL1TGC to receive a promo pack from WIA and other advertising material

JUL-to assist in putting together an NZART pack for the Association. *Complete*

JUL-

JUL-15: ZL2TDM to arrange an appropriate venue for a one-day face to face

JUL-meeting of Council on the 19th February 2011. Complete

JUL-

JUL-*16: ZL3TNT* to advise the Call Book compiler that Council has approved the

JUL-production of call book on CD Rom for 2010. *Complete*

JUL-

JUL-*17: ZL1TGC* - Add amendment of remit 6 to the NZART Constitution, lodge

JUL-copy with the Registrar of Incorporated Societies and update the web.

JUL-

JUL-Review next month Ongoing

JUL-

JUL-*18: ZL2HD/ZL1TGC/ZL1UD* prepare a training program by Christmas 2010 and

JUL-approach various people who could assist with a national

JUL-examination-training program. *Ongoing*

JUL-

JUL-19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and

JUL-submit to the July `on air' council meeting. Ongoing

JUL-

JUL-20: ZL2AMJ to commence updating the NZART examination database and report to

JUL-Council on progress. Ongoing

JUL-

JUL-*21: ZL2AMJ* to prepare appropriate wording to advise all examiners on the

JUL-NZART web page that the Wellington VHF Group examination database is

JUL-recognized by Council and can be used accordingly for examinations.

JUL-

JUL-*Ongoing*

JUL-

JUL-*22: ZL1TGC* to produce policy document for review by Council before

JUL-publishing, re Digipeaters *Ongoing*

JUL-

JUL-*23: ZL2TDM/ZL2KH *all NZART members via HQIL, the Official Broadcast and

JUL-Break In of the reduced fee structure for ARX services to new amateurs.

JUL-

JUL-*Complete*

JUL-

JUL-*24: ZL2KH* advise members all news and council decisions are covered in

JUL-HQIL. *Complete*

JUL-

JUL-*25: ZL1TGC* to advise the President all items he deems necessary to include

JUL-in the Presidential column for Break In. *Complete*

JUL-

JUL-26: ZL2HD to email ZL4PLM regarding the NZART web site and his offer of

JUL-assistance. Complete

JUL-

JUL-*27: ZL2TDM* to review accommodation for Council and WIA for the 2011

JUL-Conference. Ongoing

JUL-

JUL-Misc Action Points

JUL-

JUL-28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training

JUL-Officer position. Draft Job Description being reviewed. Ongoing

JUL-

JUL-29: ZL1TGC to receive confirmation in writing from World Exchange regarding

JUL-sponsorship of the Kordia/NZART collocated repeater sites. Complete

JUL-

JUL-2/6 Confirmation of New Members June 2010

JUL-

JUL-Moved:ZL1TGC Seconded : ZL1PK *Confirmed*

JUL-

JUL-2/7 Ratification of June 2010 Payments

JUL-

JUL-Moved:ZL1UD Seconded ZL1PK Carried

JUL-

JUL-* *

JUL-

JUL-2/8 Monthly Reports

JUL-

JUL-a) QSL Bureau monthly report

JUL-

JUL-Moved ZL1UD Seconded ZL1TGC Carried

JUL-

JUL-b) FMTAG Monthly Report Received Not voted on due to not having updated

JUL-version

JUL-

JUL-c) Monitoring Service Report

JUL-

JUL-Moved ZL2HD Seconded ZL1TGC Carried

JUL-

JUL-2/09 Ratification of Payment

JUL-

JUL-Moved that $500 be paid for Mike Newman to appeal Wellington District Plan.

JUL-

JUL-Moved ZL2HD Seconded ZL1TGC

JUL-

JUL-ZL2TDM to make payment of $500 to Mike Newman for the above and forward an

JUL-invoice to Wellington VHF Group to cover the same. Carried

JUL-

JUL-2/10 Proposed NZART Reflectors - ZL1UD

JUL-

JUL-Motion: That NZART cancels the action point and task of setting up an NZART

JUL-sponsored Reflector.

JUL-

JUL-Motion moved ZL1UD Seconded ZL3TNT

JUL-

JUL-In Favour 2

JUL-

JUL-Against 4

JUL-

JUL-Motion Lost

JUL-

JUL-2/11 Application for NZART Reflector Moderator - ZL3AI

JUL-

JUL-Action Point: ZL2TDM: Debby to acknowledge receipt of the application for

JUL-the above and let him know this is still pending.

JUL-

JUL-Action Point: ZL2HD: To do up a Procedure / Policy for appointment of new

JUL-officers

JUL-

JUL-2/12 Midland Councillor Vacancy - ZL2KH

JUL-

JUL-Moved ZL1UD Seconded ZL1PK Moved "that the Vacancy be filled".

JUL-

JUL-In Favour 5

JUL-

JUL-Against 2

JUL-

JUL-Motion Carried

JUL-

JUL-All councillors to have names put forward by email within 24hrs to ZL2KH

JUL-

JUL-2/16 Information Papers

JUL-

JUL-a) Otago Branch proposal for NZART HQ

JUL-

JUL-Action Point ZL2HD: ** To do a draft letter of reply and send around council

JUL-by email for comment

JUL-

JUL-2/17 Leave of Absence

JUL-

JUL-Nil

JUL-

JUL-2/18 General Business

JUL-

JUL-@NZART email

JUL-

JUL-Most councillor's @NZART emails are working okay and have been for some time

JUL-

JUL-Action Point: ZL2KH to contact Jamie and ask to re- instate his email.

JUL-

JUL-There being no further business President ZL2KH closed the meeting at 20.35

JUL-hrs

JUL-

JUL-ZL2LS

JUL-

JUL-Topsy Scott

JUL-

JUL-Minute Secretary

JUL-

JUL-

MON-

MON-Meeting Minutes

MON-for NZART Council Meeting Monday 7th June 2010 held at Park Lane Motor Lodge

MON-Hastings, commencing 8:45am

MON-1/1 Roll Call

MON-Chairman: Roy Symon ZL2KH Secretary: Debby Morgan ZL2TDM

MON-Council: Vaughan Henderson ZL1TGC, Tony Case ZL1UD, Phil King ZL1PK

MON-John Andrews ZL2HD, Max Wheatley ZL2MAX, Fred Johnson ZL2AMJ

MON-Ann Fraser ZL3TNT, John Hirtzel ZL3ADF

MON-John Lochhead ZL4QS

MON-Motion: A vote of thanks to the AGM chairman ZL2KH for running an excellent

MON-meeting and having it completed in record time.

MON-Moved: ZL2HD Seconded ZL1UD Carried

MON-AP ZL2TDM Write to conference organizing committee thanking them for a very well

MON-run conference with excellent food and great venue.

MON-1/2 Actions:

MON-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material, and

MON-perhaps liaise with David ZL1DK to assist. Complete

MON-A sub committee comprising ZL2LS, ZL1DK and ZL1TGC will form a publicity

MON-committee reporting to Council of all actions taken and when.

MON-Topsy will also write to all branches asking for any promo material they have

MON-that can

MON-be used. Vaughan can also talk with Doug McNeill.

MON-AP ZL1TGC to receive a promo pack from WIA and other advertising material to

MON-assist in putting together an NZART pack for the Association.

MON-1/3 Appointments of Officers

MON-a) Treasurer

MON-Motion: That Evan Sayer be appointed as Treasurer

MON-Moved ZL4QS Seconded ZL2HD Carried

MON-b) General Secretary

MON-Motion: That Debby Morgan be appointed as General Secretary

MON-Moved ZL3ADF Seconded ZL3TNT Carried

MON-c) Returning Officer

MON-Motion: That Evan Sayer be appointed as Returning Officer

MON-Moved ZL1UFI Seconded ZL2HD Carried

MON-Motion: That the Returning Officer be allocated up to $6,000 to run the

MON-elections.

MON-Moved ZL3ADF Seconded ZL2HD Carried

MON-1/5 Council face to face Meeting February 2011

MON-Motion: That a one day face to face meeting be organized for 19th February

MON-2011 at Wellington airport.

MON-Moved ZL4QS Seconded ZL1PK Carried

MON-AP ZL2TDM to arrange an appropriate venue for a one-day face to face meeting of

MON-Council on the 19th February 2010.

MON-1/6 Call Book on CD 2010

MON-Motion: That NZART produce a CD Rom, call book in 2010

MON-Moved: ZL1TGC Seconded ZL2HD Carried

MON-AP ZL3ADF to advise the Call Book compiler that Council has approved the

MON-production of call book on CD Rom for 2010.

MON-1/7 Council Action on Remits

MON-AP ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with

MON-the Registrar of Incorporated Societies and update the web.

MON-Motion: That Council appoint a National Training Officer for amateur radio

MON-exams.

MON-Moved ZL2HD Seconded ZL3ADF. Carried

MON-AP ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and

MON-approach various people who could assist with a national examination-training

MON-program.

MON-1/9 NZART Expenditure:

MON-Break In/Call Book

MON-Motion: That NZART continue to produce an annual call book.

MON-Moved ZL2KH Seconded ZL1PK Carried

MON-Motion: That we authorize the Break In editor a budget of up to $7,000 for color

MON-at his discretion to produce the magazine in 2010/2011

MON-Moved ZL2HD Seconded ZL1PK. Carried

MON-Council expenses.

MON-Motion: That Vaughan & John ZL2HD produce a paper to council before the

MON-next on air meeting, regarding council expenditure.

MON-Moved ZL2HD Seconded ZL2AMJ Carried

MON-AP ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and

MON-submit to the July 'on air' council meeting.

MON-1/10 Examination Database - ZL2TW

MON-Motion: That Fred ZL2AMJ be tasked to update the NZART examination

MON-database within 12 months.

MON-Moved ZL1PK Seconded ZL4QS Carried

MON-AP ZL2AMJ to commence updating the NZART examination database and report to

MON-Council on progress.

MON-Motion: That a second exam database be recognized and remains the property

MON-Wellington VHF Group and a transition period of 12 to 24 months at the end of

MON-which, the existing one on the NZART web page be replaced.

MON-Moved ZL1TGC Seconded ZL3TNT Carried

MON-AP ZL2KH/ZL2AMJ to prepare appropriate wording to advise all examiners on the

MON-NZART web page that the Wellington VHF Group examination database is

MON-recognized by Council and can be used accordingly for examinations.

MON-1/11 Signing Statutory Declarations regarding Channel 39

MON-It was decided that that The President has signing authority of any statutory

MON-declarations, which he will perform, on receipt of all relevant information he requires

MON-to do so, and on confirmation of validity, practices and procedures being presented.

MON-11:34 ZL4QS & ZL3ADF left the meeting in order to catch their flights home.

MON-1/12 IRLP/Digipeaters APRS (Amateur Position Reporting System)

MON-APRS and digipeaters not covered by current GURL

MON-Motion: NZART Council adopt a policy to encourage members to license or

MON-switch off their amateur fixed stations (which is not covered by a GURL) if not

MON-attended.

MON-Moved ZL1TGC Seconded ZL2HD Carried

MON-AP ZL1TGC to produce policy document for review by Council before publishing.

MON-Foreign non-resident amateurs not covered by GURL referred back to ALO for further

MON-discussion with MED.

MON-1/13 ARX Fees reduction - ZL2TDM

MON-Motion: All new amateurs will pay $95 to receive a call sign and certificate of

MON-competency. They receive membership to NZART free for the remainder of that

MON-year. If they pass as at 1 October their subscription will cease as at 31

MON-December the following year - giving them 15 months membership free.

MON-NB: This cannot be used in conjunction with the NZART membership

MON-promotion of new members submitted by NZART Branches I.E being eligible to

MON-claim the 50% rebate.

MON-Moved ZL2HD Seconded ZL1TGC Carried

MON-AP ZL2TDM/ZL2KH all NZART members via HQIL, the Official Broadcast and Break

MON-In of the reduced fee structure for ARX services to new amateurs..

MON-1/14 Review fees, of other ARX services.

MON-Motion: All other ARX fees remain the same to cover costs incurred for this

MON-service, such as special event call signs, secondary call signs replacement

MON-certificates, one letter call signs and changes to call signs.

MON-Moved ZL1TGC Seconded ZL1PK Carried

MON-1/15 Young Hams & Awards

MON-Motion: That all Youth Achievement award recipients, NZART pay the

MON-conference registration to attend conference in the year after they receive their

MON-award, providing they are still NZART members.

MON-.

MON-Moved: ZL2MAX Seconded ZL1PK Carried

MON-1/16 Council Comments

MON-AP ZL2KH advise members all news and council decisions are covered in HQIL.

MON-AP ZL1TGC to advise the President all items he deems necessary to include in the

MON-Presidential column for Break In.

MON-1/17 Action on ZL4PLM Letter

MON-AP ZL2HD to email ZL4PLM regarding the NZART web site and his offer of

MON-assistance.

MON-1/18 Conference 2011

MON-WIA representation needs to have suitable accommodation.

MON-AP ZL2TDM to review accommodation for Council and WIA for the 2011

MON-Conference.

MON-1/20 General Business

MON-Meeting closed 12:15

MON-

AGM-

AGM-ANNUAL GENERAL MEETING Minutes

AGM-Alexander Park Raceway

AGM-Saturday 5th June 2010

AGM-

AGM-1. Welcome

AGM-

AGM-ZL1TGC welcomed everyone to the meeting, promptly at 8:30am. He then

AGM-introduced Mrs Fadia Mason, Compliance Officer, for Radio Spectrum

AGM-Management.

AGM-

AGM-Fadia spoke on her role which liaises with product suppliers. She also made

AGM-special mention of the recent fine imposed on a radio amateur for operating

AGM-outside his GURL.

AGM-

AGM-She advised that the MED hope to implement better border control in the next

AGM-6 months.

AGM-

AGM-Fadia declared the meeting open at 0845am.

AGM-

AGM-ZL1TGC thanked Fadia for her remarks then handed the meeting over to the

AGM-President Roy Symon ZL2KH to start the AGM.

AGM-

AGM-2. Apologies

AGM-

AGM-_Branches: Kawerau, Tararua, Gisborne, Waitara, Westland, South Taranaki,

AGM-Taupo, South Otago, Otago, Wanganui, Waitomo, Manukau._

AGM-

AGM-_Individual Members_

AGM-********************

AGM-

AGM-Edwin Musto ZL1BBO, Janet ZL1JAN Musto, Bev Gillman ZL3OV, Lorne Douglas

AGM-ZL2AHB, Jamie Pye ZL2NN, Alan Chapman ZL3GX, John Bell ZL1FB, Barry Stewart

AGM-ZL2RR, Joe Reed ZL2AH, Peter Norden ZL2SJ,Geoff Gillman ZL3QR, Bev Osborne

AGM-ZL1OS, Tony Buckland ZL3HAM, Bruce Douglas ZL2WP, Colin Rowe ZL3COL, Owen

AGM-Pimm ZL3GM, D MacDonald ZL3DMC, B J Platt ZL3TIW, Stephen Cooper ZL2WAU,

AGM-Neville Copeland ZL2AKV, Dave Wilkins ZL1MR

AGM-

AGM-3. Silent Keys - minute silence

AGM-

AGM-Gerry Kilpatrick ZL1BBS

AGM-

AGM-4. Confirmation Of Quorum

AGM-

AGM-A quorum of 1132 was required for the meeting to proceed. 1433 transmitting

AGM-members were recorded as being present.

AGM-

AGM-5. Report On Council Business

AGM-

AGM-The following are outcomes of those motions passed at Council's meeting on

AGM-Friday 4th June.

AGM-

AGM-NZART will make a contribution to Peter Lake ZL2AZ of $1,000 to assist with

AGM-expenses incurred while attending APG3.

AGM-

AGM-This was carried unanimously and Council thanked Peter for his continued

AGM-commitment to amateur radio at international level.

AGM-

AGM-After considerable discussion Council resolved

AGM-

AGM-That 2011 subscription remains at $95 with a rebate increase of $15 if paid

AGM-by 30 November 2010.

AGM-

AGM-All other subscription levies will remain. ZL2KH said it was also timely

AGM-that we encourage people to either pay early or on a monthly basis.

AGM-

AGM-It was noted that there has not been an increase in subscriptions since 2004

AGM-at the Blenheim Conference. Therefore ZL2KH stressed the Association has

AGM-absorbed annual inflation costs over the past 6 years.

AGM-

AGM-Council approved the application from ZL1TPH, with thanks, to join the FMTAG

AGM-committee for a 6 month trial period.

AGM-

AGM-The Business Manager submitted a paper to Council on the current location

AGM-and operation of NZART HQ.

AGM-

AGM-Having considered all possible options as submitted, council resolved to

AGM-remain in the same location in Upper Hutt, in the interim, until a suitable

AGM-lower cost option becomes available.

AGM-

AGM-One of the options submitted by the Business Manager, that Council

AGM-considered, was a home office environment. There are technical issues

AGM-regarding access to computer based files, therefore Council further decided

AGM-that Evan Sayer Association Treasurer be appointed to lead a project team to

AGM-resolve software issues regarding remote access to data.

AGM-

AGM-Northern Region Councillor Phil King ZL1PK, is to review in the coming

AGM-month, all submissions on the future of NZART, recently received and prepare

AGM-a summary for Council's consideration. Phil will highlight and prioritise

AGM-those areas needing urgent attention.

AGM-

AGM-The following motion was also passed as a result of these submissions.

AGM-

AGM-That NZART implement a Membership drive at Branch level, with an incentive

AGM-of 50% of the first years subscription going back to Branches who sign up

AGM-new members. This also includes members that have not been NZART members

AGM-within the last 5 years.

AGM-

AGM-Branches of course will need to appoint an agent to ensure this can be run

AGM-effectively and efficiently and give financial benefit both for the Branch

AGM-and the Association.

AGM-

AGM-Acting on a letter from Nelson Branch, Council gratefully received the

AGM-donation of a cup or trophy by the Branch. This will be awarded in

AGM-recognition of candidates who have achieved high examination results in all

AGM-age groups not otherwise catered for.

AGM-

AGM-Council had several officers visit throughout the day, John Walker ZL3IB

AGM-Break In Editor, Don Wallace, ZL2TLL Administration Liaison Officer, and

AGM-Peter Lake ZL2AZ IARU Region 3 Director. Council thanked these and ALL of

AGM-the hard working officers who commit so much of their time and energy for

AGM-the Association.

AGM-

AGM-Council resolved on request from ZL1TPH and ZL4PLM to advise FMTAG, they see

AGM-no objection to a weak signal band between 2396 - 2400 MHz

AGM-

AGM-Before the close of the meeting, Vaughan ZL1TGC updated Council on the

AGM-Kordia situation. Site access has been reinstated, however anyone having

AGM-concerns regarding this is to contact Vaughan. An approach is being made to

AGM-SOE Minister Simon Power to see if free amateur hosting can be retained.

AGM-

AGM-The Co-location Agreement has been signed with a copy being held at NZART

AGM-HQ.

AGM-

AGM-6. Minutes 2009 AGM- Confirmation

AGM-

AGM-Moved ZL2LS Seconded ZL1UD Carried

AGM-

AGM-7. Annual Accounts

AGM-

AGM-a) Annual accounts - Evan Sayer

AGM-

AGM-Moved Treasurer Seconded ZL3TNT Carried

AGM-

AGM-Evan then proceeded to talk to members present as follows: Quote.

AGM-

AGM-"Twelve years ago I stood before you for the first time to present your

AGM-Associations Financial Report . That was for the year ended 31 December 1998

AGM-and it was far from a pretty picture. The loss for the year just ended was

AGM-$69615 and Total members funds were a whole $1614. During that year the

AGM-Association had been technically insolvent ie Subscriptions received for the

AGM-new 1999 financial year were used to pay the bills of the previous year.

AGM-

AGM-This last year, 2009, produced a surplus of $22,693 and when added to

AGM-previous year's Total accumulated funds your Members funds now exceed

AGM-$239,000. I don't apologise for this result although I understand some

AGM-members believe I have rorted the membership.

AGM-

AGM-This latest financial result was achieved against a budgeted loss of around

AGM-$10 - $12000. The difference occurred because expected costs for the IARU

AGM-Region 3 meeting in Christchurch was kept well in check and of course you

AGM-had no callbook. On top of this negotiations were underway with Kordia for

AGM-which I needed to make a financial provision. Rorting is not a description

AGM-that I take a lot of comfort in, but it's obviously a perception that some

AGM-of your members obviously have of me and I find it disturbing. To top that

AGM-off I learned over dinner last night that the grapevine has it that I must

AGM-be sitting on a stash of money hidden away somewhere. While my long and

AGM-varied career has included forensic accounting your Associations accounts

AGM-have been audited by a reputable firm of Chartered Accountants for more

AGM-years than I have been involved and while I enjoy a good business

AGM-relationship with that Company, it's to the financial advantage of this

AGM-organisation that the benefit accrues not to me.

AGM-

AGM-While on such topics I should probably pass comment on the Business

AGM-Management Committee or whatever it's currently called and the hidden

AGM-agendas that we are supposed to have. As a member of that august body I have

AGM-stuffed more envelopes and licked more stamps than I could count. I have

AGM-rung, emailed or contacted all manner of persons, extracted all sorts of

AGM-favours and benefits for your Association and its members. While I realise

AGM-that I'm preaching to the converted here next time you receive one of those

AGM-emails or view a blog just be content in the knowledge that you know real

AGM-truth of the matter.

AGM-

AGM-The 2009 Financial Accounts. We have receipted more subscriptions last year

AGM-but that is a result of a promotion done 2 years ago. The financial health

AGM-of this Association lies in maintaining or better still increasing

AGM-membership.

AGM-

AGM-Interest. As predicted last year the fall in interest rates has

AGM-approximately halved the income we receive from this source.

AGM-

AGM-I think it's fair to say that we keep a close eye on expenses and don't

AGM-spend money just for the sake of it.

AGM-

AGM-Cash Resources. WE have maintained a policy of keeping our Cash resources

AGM-invested in the mainstream banking system. That limited our exposure to the

AGM-financial market collapse but we also take a lower return than to income"

AGM-Unquote

AGM-

AGM-b) Appointment of Association Auditor

AGM-

AGM-Motion: That Parsons Roddick be appointed as the Association Auditor.

AGM-

AGM-Moved: Association Treasurer Seconded ZL3VP Carried

AGM-

AGM-9 Officers' Reports As Published In Break-In Issues

AGM-

AGM-Debby ZL2TDM corrected her report and advised that she did not move to the

AGM-Kapiti Coast as reported, and will not now be doing so. Therefore her office

AGM-hours are subject to change, dependant on what members prefer. At this stage

AGM-she will go to 4 days a week 8:30 - 2:30 Tuesday to Friday.

AGM-

AGM-A request to have HQ Info-line in pdf format was raised after the HQ

AGM-Info-line report. ZL2KH will liaise with Jamie ZL2NN into the feasibility of

AGM-this.

AGM-

AGM-Special thanks were attributed to ZL2NN for carrying on good work - received

AGM-with acclamation.

AGM-

AGM-ZL2BHF requested that branches please forward Branch newsletters to

AGM-zl6a@nzart.org.nz if able via e-mail.

AGM-

AGM-Two vacant positions have now filled. Simon Lewis ZL4PLMhas been appointed

AGM-to the UHF/VHF/SHF Records Keeper position and Frank Hunt ZL2BR has been

AGM-appointed to the position of Contest manager.

AGM-

AGM-Moved Reports en masse ZL3TNT, Seconded ZL2AZ Carried

AGM-

AGM-10 Voting Procedure

AGM-

AGM-President to explain procedure as presented on paper handouts

AGM-

AGM-Quorum Total Membership 1716

AGM-

AGM-Quorum (2/3 membership) 1132

AGM-

AGM-Total Represented 1433

AGM-

AGM-11 Remits

AGM-

AGM-Remit 1 Lower Hutt Branch 18 Non Transmitting

AGM-

AGM-"That the ARX services shall be free to NZART members."

AGM-

AGM-Motion: That the word `examination' be included after ARX.

AGM-

AGM-_Amendment put: That the ARX examination services shall be free to NZART

AGM-Members._

AGM-

AGM-_Moved Bob Holt Seconded ZL2BCC Lost_

AGM-

AGM-_The amendment to the motion was lost_

AGM-

AGM-Remit count taken on votes present.

AGM-...................................

AGM-

AGM-For 629, Against 737 Remit Lost

AGM-...............................

AGM-

AGM-Remit 2 Upper Hutt Branch 63 Non Transmitting

AGM-

AGM-That NZART Council undertake a revision of the purpose of the Family

AGM-Membership Subscription with a view to ensuring than only the primary member

AGM-has the right to vote in the Executive elections for NZART President and

AGM-Council.

AGM-

AGM-Amendment from Branch 56 to include "that only licensed members"

AGM-

AGM-That NZART Council undertake a revision of the purpose of the Family

AGM-Membership Subscription with a view to ensuring that only licensed members

AGM-have the right to vote in the Executive elections for NZART President and

AGM-Council.

AGM-

AGM-Moved ZL2BCF Seconded ZL3IB Carried

AGM-

AGM-The new remit now stands as above in the amended version

AGM-

AGM-On Voices Carried

AGM-

AGM-Remit 3 Hastings Branch 13 Non Transmitting

AGM-...........................................

AGM-

AGM-That NZART request that the MED release the X, Y and Z two and three suffix

AGM-amateur callsigns for general use by amateurs. One letter suffix X, Y and Z

AGM-callsigns should be issued under the existing restrictions that apply for

AGM-all other single letter suffix callsigns.

AGM-

AGM-On Voices Carried

AGM-

AGM-Remit 4 Hastings Branch 13 Non Transmitting

AGM-...........................................

AGM-

AGM-That Council seek a mandate from the full membership before proceeding with

AGM-the implementation of an entry level licence.

AGM-

AGM-Amendment to remit to included "at this meeting"

AGM-................................................

AGM-

AGM-That Council at this meeting seek a mandate from the full membership before

AGM-proceeding with the implementation of an entry level licence.

AGM-

AGM-Moved ZL1BBQ, Seconded ZL2VCC Carried

AGM-

AGM-Remit as amended was put and Carried on voices. Carried

AGM-

AGM-After remit 4 was decided - all delegates were polled to ascertain which of

AGM-their members were in favour of the introduction of an entry level licence.

AGM-The majority were not in favour of such a system - so there will be no entry

AGM-level licence introduced.

AGM-

AGM-NZART will not be considering nor implementing an Entry Level Licence

AGM-.....................................................................

AGM-

AGM-For 679, Against 746 Lost

AGM-

AGM-Remit 5 Hamilton Branch 12 Non Transmitting

AGM-

AGM-That upon adoption of this remit, Branches hosting Conference are instructed

AGM-to schedule the AREC AGM/Forum on Saturday afternoon following the NZART

AGM-AGM.

AGM-

AGM-Amendment Put: Remove the word AREC, AGM

AGM-

AGM-That upon adoption of this remit, Branches hosting Conference are instructed

AGM-to schedule the AREC Forum on Saturday afternoon following the NZART AGM.

AGM-

AGM-Moved ZL1BSW Seconded ZL2TW Carried

AGM-

AGM-A Further amendment was then put as follows:

AGM-............................................

AGM-

AGM-Amendment Put: To include `encouraged, where possible

AGM-.....................................................

AGM-

AGM-Moved ZL3IB Seconded ZL3VP

AGM-..........................

AGM-

AGM-That upon adoption of this remit, Branches hosting Conference are encouraged

AGM-where possible to schedule the AREC Forum on Saturday afternoon following

AGM-the NZART AGM.

AGM-

AGM-Amendment Put Lost

AGM-

AGM-On Voices Lost

AGM-

AGM-Remit 6 NZART Council Transmitting

AGM-

AGM-That the NZART constitution paragraph 2 .5 be amended to read as follows:

AGM-

AGM-2.5 Non-Transmitting Members of the Association:

AGM-

AGM-An applicant for membership who is not qualified to be enrolled as a

AGM-Transmitting Member may be enrolled as a Non-Transmitting Member, that is to

AGM-say a member resident in New Zealand who does not hold a current Amateur

AGM-Station Licence. There shall be two classes of Non-Transmitting member of

AGM-the Association:

AGM-

AGM-(a) Individual Non-Transmitting Members who have the same rights as

AGM-Transmitting Members, except:

AGM-

AGM-(i) They have no right to hold or be nominated for any elective office.

AGM-

AGM-(ii) They have no right to vote on any remit to amend this constitution.

AGM-

AGM-(iii) Except as provided for in paragraph 6.4b, they have no right to vote

AGM-at a general meeting or in a referendum on any matter which affects only the

AGM-rights or special interests of Transmitting Members.

AGM-

AGM-(b) Family Non-Transmitting Members who have no right to vote on any matter

AGM-or the right to hold or be nominated for any elective office.

AGM-

AGM-On Voices Carried

AGM-

AGM-*Presentation of Rothschild Cup*

AGM-

AGM-Rothschild Cup - Nelson 14 passes each.

AGM-

AGM-12. Fixing Of Venue For 2011 Conference

AGM-

AGM-Mark Gooding ZL2UFI from Upper Hutt Branch confirmed that Conference 2011

AGM-will be held in Upper Hutt. The venue will be the Silverstream Retreat. On

AGM-site accommodation is available.

AGM-

AGM-13. Best Examination result

AGM-

AGM-Youth Achievement Award: Ethan Brown ZL1AE Raglan Branch 59/60 Born 1991 -

AGM-18 years

AGM-

AGM-Merit Award: Jason Light ZL3LD Christchurch Branch 45/60 Born 1998 - 11

AGM-years.

AGM-

AGM-Arthur (Jumbo) Godfrey Memorial Award for outstanding service to a branch.

AGM-

AGM-Denise Hider ZL3HI

AGM-

AGM-14. General Business

AGM-

AGM-ZL3TMB Christchurch, re prosecution of Mr Potter. Have to prove that you

AGM-don't use equipment not in compliance of your GURL. So watch out. The law

AGM-works.

AGM-

AGM-Frank Hunt - the amendment to the ACT in 2008, was to clarify the old law

AGM-of, being able to prosecute persons using the equipment, need to actually

AGM-catch them in the act. The ACT was introduced to be able to prosecute where

AGM-it is known and have evidence of a person operating outside of their GURL.

AGM-

AGM-ZL2TLL clarified with RSM - if a Radio amateur exceeds the limit of their

AGM-GURL then RSM have the right to prosecute.

AGM-

AGM-Motion: That NZART approach MED to increase power levels to 1.5 kW

AGM-

AGM-Moved ZL1BHQ Seconded ZL2BR Lost

AGM-

AGM-Annual Conference

AGM-

AGM-Brian Farrell - Family membership needs to be considered at AGM registration

AGM-to make it possible for young people to attend.

AGM-

AGM-Motion: That NZART investigate with dialogue to branches running conference,

AGM-to enable junior transmitting members to attend the conference at a reduced

AGM-rate.

AGM-

AGM-Moved: Brian Farrell ZL1HN SecondedZL4PLM Lost

AGM-

AGM-ZL2UFI suggested that it should be up to a branch to assist our younger

AGM-amateurs to attend conference.

AGM-

AGM-*Motion: NZART Executive review charges of ARX fees in light of other

AGM-branches offering for free.*

AGM-

AGM-Moved ZL3VP seconded ZL ZL3IB Carried

AGM-

AGM-Trevor Service ZL4GJ from the Radio Electronics Group requested that their

AGM-application be considered for Branch status again.

AGM-

AGM-If REG reapplies again, then Council will reconsider.

AGM-

AGM-Peter Smith Branch 29 - suggests support for straight key night. CW needs to

AGM-be preserved. Asked Branches and individuals to keep the straight key night,

AGM-one night a year active.

AGM-

AGM-Warren Harris ZL2AJ introduced the idea of a contest, whereby the hobby is

AGM-taken to the people on a Friday night or Saturday morning. Set up contest

AGM-stations and take amateur radio to the public.

AGM-

AGM-Debby Morgan ZL2TDM, Business Manager reported that an updated brochure

AGM-introducing Amateur Radio and NZART is now available. She thanked Mark

AGM-Gooding ZL2UFI and Karen Gooding for the work involved with getting the

AGM-brochure to print.

AGM-Branches are encouraged to contact the Business Manager to get a supply of

AGM-these brochures for their branch.

AGM-

AGM-ZL1IE asked about options available for prospective blind candidates.

AGM-

AGM-ZL2LS, ZL2MJS and others suggested that Foundation for the blind, plus

AGM-ZL2AMJ is working on a system for the visually impaired.

AGM-

AGM-Amateur of the year

AGM-

AGM-Awarded to Peter Aikin ZL1TX. Brian Winger accepted on behalf of Peter ZL1TX

AGM-and will present it to him at the next Whangarei Branch meeting.

AGM-

AGM-15. Stirrers Award

AGM-

AGM-No outstanding candidates...ZL2HD was talking too much. ZL2LS was also

AGM-stirring but this is usual for her!

AGM-

AGM-Frank ZL2BR for prosecuting someone for an offence on 26 MHz

AGM-

AGM-AGM closed at 13:05.

AGM-

AGM-

FRI-

FRI-NZART Council Meeting Minutes

FRI-for NZART Council meeting held at the Park Lane Motor Lodge, Friday 4th

FRI-June 2010 commencing 08:30.

FRI-12/1 Roll Call

FRI-Chairman: ZL2KH Roy Symon

FRI-Council: ZL1UD Tony Case, ZL1TGC Vaughan Henderson, ZL1PK Phil King

FRI-ZL2HD John Andrews, ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley

FRI-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

FRI-ZL4QS John Lochhead

FRI-Min Sec: ZL2TDM Debby Morgan

FRI-Treasurer: Evan Sayer,

FRI-12/2 Apologies

FRI-Nil

FRI-12/3 Confirmation of Minutes May 4th 2010 meeting

FRI-Moved ZL1PK Seconded ZL1UD Carried

FRI-12/4 Additional Agenda Items

FRI-- Letter from Stuart Watchman ZL2TW

FRI-- World Cup 2011 - ZL2AMJ

FRI-- Letter from Nelson Branch - ZL2LS

FRI-- Kordia Report - ZL1TGC

FRI-12/5 Action Points:

FRI-Face to face meeting in February 2010

FRI-1: ZL2HD to review the financial processes involved with repeater payments.

FRI-Complete

FRI-AP ZL2TDM to discuss with the treasurer if repeater payments should be paid

FRI-to a separate bank account in order to monitor easier for Council to follow up.

FRI-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator

FRI-for the members only Reflector. If no one is found the reflector will not be

FRI-established. Complete

FRI-No-one interested

FRI-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional

FRI-material, and perhaps liaise with David ZL1DK to assist. Ongoing

FRI-Discuss on Monday after AGM.

FRI-11: ZL2KH to discuss any copyright issues that may arise from utilising the

FRI-WIA book on the Foundation license. Complete

FRI-ZL2KH confirmed, WIA will only allow supplementary pages to their existing

FRI-Foundation license publication. Nothing may be altered in the present book.

FRI-13: ZL3TNT to present final recommendation on how to improve membership

FRI-from Fred's papers as presented. Complete

FRI-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure,

FRI-and circulates to Council for approval. Complete

FRI-2

FRI-19: ZL2HD to contact and liaise with Evan regarding all items of expenditure

FRI-of the Association and report to Council, for further discussion at the June

FRI-meeting of Council. Complete.

FRI-ZL2HD advised he had prepared a spreadsheet of expenses, however had

FRI-not liaised with Evan on this. The most significant costs incurred are grouped

FRI-as follows: HQ, Break In and Council Expenditure. These are now a separate

FRI-agenda item and will be discussed on Monday of this conference weekend.

FRI-12/6 Confirmation of new Members - May Statistics

FRI-Moved ZL1TGC Seconded ZL1PK Carried

FRI-AP ZL1PK prepare a list of branches and assign to Council within their

FRI-regions.

FRI-12/7 Ratification of May Payments & Actuals versus Budget

FRI-Moved ZL3ADF Seconded ZL1UD Carried

FRI-12/8 Reports

FRI-a) QSL Bureau Report April/May - ZL2RR

FRI-b) AREC Financials

FRI-c) Monitoring Service

FRI-Moved ZL3ADF Seconded ZL2HD Carried

FRI-d) FMTAG

FRI-Moved: That Council approves the FMTAG submission as a final

FRI-recommendation subject to normal notification procedures.

FRI-Moved ZL2HD Seconded ZL3ADF Carried

FRI-12/9 Finance

FRI-Budget - Consideration of 2011 Budget

FRI-Considerable discussion with the following decision:

FRI-Motion: That NZART make a contribution to Peter Lake ZL2AZ of

FRI-$1000.00, to assist with expenses incurred while attending APG3.

FRI-Moved ZL1TGC Seconded ZL4QS Carried

FRI-unanimously.

FRI-b) Subscriptions (Increased in Blenheim 2004 from $90 to $95, rebate of

FRI-$15 applied if paid by 30th November further updated in 2008 with only

FRI-$10 rebate applicable)

FRI-Motion: That 2011 subscription 2011 remain the same at $95 with a

FRI-rebate increase of $15 if paid by 30 November 2010.

FRI-Moved ZL2HD Seconded ZL1UD Carried

FRI-12/10 Conference

FRI-a) Quorum Total membership) 1716

FRI-Quorum (2/3 of Trans Membership) 1132

FRI-President's and Secretary's assistants.

FRI-President's - Vaughan ZL1TGC Secretary's - Evan Sayer

FRI-Motion: That NZART cover the cost of morning tea for those 5 persons

FRI-who have only registered for the AGM.

FRI-3

FRI-Moved ZL2AMJ Seconded ZL1TGC Carried

FRI-12/11 Amateur of The Year

FRI-Amateur of the year is Peter Aikin Zl1TX as approved by the Association

FRI-President Roy Symon ZL2KH.

FRI-Motion: That a supply of 10 rimu veneer shields be purchased for the

FRI-Amateur of the year award at a cost of $492.18 inclusive of GST.

FRI-Moved: ZL1UD Seconded ZL 2HD Carried

FRI-Motion: That the Amateur of the Year award be funded from the Non

FRI-Sponsored Award Fund.

FRI-Moved: ZL2KH Seconded ZL1UD Carried

FRI-12/12 Full review of Officer positions - ZL1UD

FRI-Webster Malcolm & Kilpatrick (Solicitors) have advised they are willing to

FRI-assist on occasion where legal guidance may be required. Council resolved at

FRI-the February Face to face meeting that the sum of $5,000.00 be included in

FRI-the budget to assist if legal advice is sought.

FRI-All current Officers were reappointed.

FRI-12/13 Best Examination Result - ZL2TDM

FRI-Motion: That best examination result goes to Ethan Brown ZL1AE

FRI-Raglan Branch 59/60 Born 1991 - 18 years to be awarded with an ARRL

FRI-2010 Handbook.

FRI-Merit award to Jason Light ZL3LD Christchurch Branch 45/60 Born 1998

FRI-- 11 years - to be awarded the ARRL 2010 handbook.

FRI-Moved: ZL2HD Seconded ZL3ADF Carried

FRI-12/14 Rothschild Cup - most number of successful exam passes

FRI-Nelson Branch 14 successful passes.

FRI-12/15 Ashburton Branch 01 Constitution.

FRI-Motion: That Council approves the amendments to the Ashburton

FRI-Branch constitution as submitted.

FRI-Moved: ZL3TNT Seconded ZL3ADF Carried

FRI-12/16 "Remits 2 and 6"

FRI-Nil action

FRI-12/17 2.4GHz Issues ZL1TPH/ZL4PLM

FRI-Motion: Council advise FMTAG, they see no objection to a weak signal

FRI-band between 2396 - 2400 MHz

FRI-Moved ZL1TGC Seconded ZL1UD Carried

FRI-12/18 Examination Supervisors

FRI-Motion that David Bray ZL2BA, Neil Richardson ZL2UN, Paul Greenwood

FRI-ZL2GRE, be appointed as Examination Supervisors for Masterton

FRI-Branch 46.

FRI-Moved: ZL1UD Seconded ZL3TNT Carried:

FRI-4

FRI-12/19 FMTAG Committee

FRI-Application from ZL1TPH to join the FMTAG committee.

FRI-Motion: That NZART Council approve with thanks, the application from

FRI-ZL1TPH to join the FMTAG committee for a trial period of 6 months.

FRI-Moved: ZL1PK Seconded ZL3TNT Carried

FRI-ZL2HD abstained, ZL2AMJ, ZL2MAX against.

FRI-AP ZL2HD advise FMTAG of the appointment of ZL1TPH to the FMTAG

FRI-Committee.

FRI-12/20 NZART Headquarters Location - ZL2TDM

FRI-Motion: Council resolved to remain in the same location as NZART

FRI-headquarters is currently in the interim. Until a suitable lower cost

FRI-option becomes available. This to be completed by 1 August 2012.

FRI-Moved ZL3TNT Seconded ZL1PK Carried

FRI-Motion: Appoint Evan to lead a project team to resolve software issues

FRI-regarding remote access to data.

FRI-Moved ZL1PK Seconded ZL2MAX Carried

FRI-AP Evan plus selected Councillors at his discretion, analyse options

FRI-available to remote access data required by the treasurer.

FRI-12/21 Results of members ideas for the future of amateur radio.

FRI-AP ZL1PK to review all ideas and prepare a summary for the July meeting

FRI-regarding the submissions.

FRI-Motion: That NZART implement a Membership drive at Branch level, with

FRI-an incentive of 50% of the first years subscription going back to

FRI-Branches who sign up new members. This also includes members that

FRI-have not been NZART members within the last 5 years.

FRI-Moved: ZL2AMJ Seconded ZL4QS Carried unanimously

FRI-AP ZL2TDM/ZL2KH to inform Branches and members of the branch incentive

FRI-scheme, via HQIL and branch circular.

FRI-12/22 Promo Brochure, thank you gift to Mark and Karen - ZL2TDM

FRI-Motion: that a gift voucher of $100 be purchased to thank Mark & Karen

FRI-Gooding for the work they have done on the NZART promotional

FRI-brochure.

FRI-Moved ZL1TGC Seconded ZL1PK Carried

FRI-AP ZL2TDM purchase gift for ZL2UFI and his XYL.

FRI-12/23 Wellington VHF Constitution - ZL1PK

FRI-AP ZL1PK to action once response received from WGN VHF Group re their

FRI-Constitution.

FRI-12/24 IARU Committee Background paper

FRI-Not Required

FRI-12/25 ALO report to Council

FRI-Submitted and included as an appendix to these minutes.

FRI-5

FRI-12/26 Membership Renewal

FRI-Council will contact all those members who have yet to pay their 2010

FRI-subscription.

FRI-AP ZL2TDM/Evan advise Council all those who have yet to pay their 2010

FRI-subscription.

FRI-12/27 Letter from Hibiscus Coast Branch - ZL1UKB

FRI-ZL1TGC working in conjunction with ZL2AMJ on a positive outcome to ensure

FRI-Roger Smith can gain his amateur radio certificate.

FRI-AP ZL1TGC to report progress back to Council.

FRI-12/28 Letter from Stuart Watchman ZL2TW

FRI-To be discussed Monday.

FRI-12/29 World Cup 2011 - ZL2AMJ

FRI-AP ZL2KH to call for volunteers to coordinate and promote the Branch/Club

FRI-facilities and meetings of amateur radio during the Rugby world cup and place

FRI-in HQIL.

FRI-12/30 Letter from Nelson Branch - ZL2LS

FRI-Motion: Council approves the donation of a cup/trophy by the Nelson

FRI-Branch to acknowledge best examination results of all age groups.

FRI-Moved ZL1UD Seconded ZL2HD Carried

FRI-AP ZL2TDM advise Nelson Branch and thank them accordingly for their

FRI-donation in recognition of high achieving examination passes.

FRI-12/31 Kordia Report - ZL1TGC

FRI-ZL1TGC updated Council on the Kordia situation. Site access was to have

FRI-been reinstated, anyone having concerns on this to contact Vaughan.

FRI-The Co-location Agreement has been signed with a copy being held at

FRI-NZART HQ. Approach being made to SOE Minister Simon Power to see if

FRI-free amateur hosting can be retained.

FRI-ZL2HD moved a vote of thanks to ZL1TGC for all his work. Received with

FRI-acclamation.

FRI-12/32 Call Book on CD 2010

FRI-Refer to Monday

FRI-12/35 Information papers

FRI-a) R 3 IARU Press Release - noted

FRI-Meeting closed at 1805.

FRI-

MAY-

MAY-Minutes

MAY-For NZART Council Meeting held on 3820 kHz Tuesday 4th May 2010 [Roll Call]

MAY-at 7:25pm [Official Business].7:30pm

MAY-10/1 In Attendance

MAY-Chairman: Roy Symon, ZL2KH.

MAY-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

MAY-ZL2AMJ Fred Johnson, ZL2HD John Andrews

MAY-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

MAY-ZL4QS John Lochhead

MAY-Min Sec: Topsy ZL2LS

MAY-ZL2MAX not heard from.

MAY-10/2 Apologies

MAY-John Hirtzel ZL3ADF arrived late had placed apology before the meeting.

MAY-10/3 Confirmation of Minutes April 2010

MAY-Moved ZL1TGC 2nd ZL1UD

MAY-Matters arising Nil Confirmed

MAY-10/4 Additional Agenda Items

MAY-10/19 Taranaki Branch 87 AREC Section

MAY-10/20 Kordia Document ZL1TGC

MAY-ZL2HD apologised for not being at last meeting, this was approved

MAY-10/5 Action Points from face to face meeting in February 2010

MAY-1: ZL2HD to review the financial processes involved with repeater payments.

MAY-Ongoing

MAY-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for

MAY-the members only Reflector. If no one is found the reflector will not be

MAY-established. Ongoing

MAY-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,

MAY-and perhaps liaise with David ZL1DK to assist. Ongoing

MAY-11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA

MAY-book on the Foundation license. Ongoing

MAY-12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he

MAY-has submitted to Council asking to list areas on the web site, areas that could

MAY-change. Completed

MAY-13: ZL3TNT to present final recommendation on how to improve membership

MAY-from Fred's papers as presented. ZL2AMJ to be removed from this action point.

MAY-Ongoing

MAY-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and

MAY-circulates to Council for approval. Ongoing

MAY-27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to

MAY-Mark ZL3AB Completed

MAY-2

MAY-9/14 IARU Recommendations action points

MAY-01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob

MAY-Knowles by the IARU Completed

MAY-03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to

MAY-FMTAG for consideration, comment and subsequent action if required.

MAY-Completed

MAY-10/6 Confirmation of New Members April 2010

MAY-Moved ZL1PK 2nd ZL2HD Confirmed

MAY-10/7 Ratification of April 2010 Payments

MAY-Moved ZL1PK 2nd ZL2TGC Ratified

MAY-10/8 Monthly Reports

MAY-a) QSL Bureau monthly report

MAY-b) FMTAG Monthly Report

MAY-c) AREC Financial report

MAY-d) Monitoring Service December report

MAY-Due to no final FMTAG recommendations, all the reports were done as a

MAY-group

MAY-Moved by ZL2HD 2nd by ZL1UD Carried

MAY-10/09 ZLE Call Sign series - ZL2AMJ

MAY-ZL1TGC moved that the ALO be asked to approach the ministry to free up the "E"

MAY-call signs. 2nd by ZL2HD Carried

MAY-Action point: ZL1TGC: to ask Don to approach MED to free up "E" series call

MAY-signs.

MAY-10/10 Conference accommodation & travel

MAY-Travel arrangements from the airport also need to be confirmed from the

MAY-Conference organising committee if possible.

MAY-ZL4QS to contact Debby re accommodation as he requires a room for him and

MAY-his wife

MAY-10/11 Copyright issue - ZL1PK

MAY-ZL1PK moved that NZART make this policy part of NZART'S policies

MAY-2nd by ZL1TGC Motion Carried

MAY-Action Point ZL2KH to include the Copyright document in Council Policy.

MAY-10/12 Examination Supervisor application

MAY-Michael Trump ZL3TPQ

MAY-Moved by ZL4QS 2nd by ZL2HD Carried

MAY-Action Point ZL2TDM to contact branch and advise them of councils approval for

MAY-ZL3TPQ to become an examination supervisor.

MAY-10/13 Nomination of acting President - ZL2AMJ

MAY-ZL2AMJ moved that ZL2HD be selected. No Seconder.

MAY-Nominations for Acting President NZART for 4 days while both President and

MAY-Vice President are away were then asked for:

MAY-3

MAY-ZL1TGC then nominated ZL1UD

MAY-ZL1UD and ZL2HD both abstained from voting

MAY-ZL1UD 4 votes

MAY-ZL2HD 1 vote

MAY-ZL1UD will be the acting President for NZART while both other parties are absent

MAY-from New Zealand for 4 days

MAY-Congratulations Tony _

MAY-10/14 Conference 2010 Report

MAY-ZL1TGC gave brief update on Conference progress. To date have 64

MAY-registrations heading on track for the number they budgeted for, and heading

MAY-towards being a successful conference.

MAY-10/16 Information Papers

MAY-a) Amateur Radio In NZ & the National System

MAY-ZL2HD moved that ZL1TGC be asked to form a committee and approach both

MAY-the Ministry and the Trustees regarding the Kordia sites

MAY-2nd by ZL1PK

MAY-ZL2AMJ abstained from voting Motion Carried

MAY-10/17 Leave of Absence

MAY-Nil

MAY-10/18 General Business

MAY-Nil

MAY-10/19 Taranaki Branch 87 AREC Section

MAY-Moved that Council approve Taranaki combined Branches move to set up and

MAY-AREC section: Moved by ZL1UD 2nd by ZL1TGC Carried

MAY-Action point ZL2KH to notify combined Taranaki Branches of Council approval to

MAY-set up AREC Section

MAY-10/20 Kordia Document

MAY-Moved by ZL1TGC 2nd by ZL1UD

MAY-That:

MAY-1. NZART pays the outstanding amount of $6378.05 to Kordia to clear the

MAY-account for the 2009-2010 Co-Location Contract Period. Provided those groups

MAY-who previously offered financial assistance towards this (Wellington VHF,

MAY-Christchurch, Dunedin) - combined Taranaki Branches have already made

MAY-payment, the cost to the Association will be close to zero. If Council accepts this

MAY-course of action ZL1TGC will follow up with the Group's concerned.

MAY-2. We accept the offer from World Exchange Communications to pay the COLocation

MAY-Contract for the period July 1 2010 to June 30 2011.

MAY-3. ZL1TGC will sign the Co-Location Contract with Kordia for a fixed period

MAY-ending 30th June 2011 on behalf of NZART. (Kordia have asked for this).

MAY-4

MAY-4. NZART Branches in the affected areas be encouraged to make contact with

MAY-their local MP and raise the matter of the Kordia site fees and seek support for

MAY-on-going free access. A document is being prepared for submissions to the SOE

MAY-Minister, Simon Power on behalf of NZART.

MAY-5. ZL1TGC will make contact with all affected repeater trustees to confirm they

MAY-are happy with the action being taken by NZART on their behalf.

MAY-Motion opened for discussion. No discussion to be had

MAY-Motion Carried

MAY-There being no further business

MAY-Meeting closed by president at 8.43 hrs

MAY-Topsy Scott

MAY-ZL2LS

MAY-Minute secretary

MAY-04.05.2010

MAY-

APR-

APR-Minutes

APR-For NZART Council Meeting held on 3820 kHz Tuesday 6th April 2010 [Roll Call]

APR-at 7:25pm [Official Business].7:30pm

APR-10/1 Roll Call

APR-Chairman: Roy Symon, ZL2KH.

APR-Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

APR-ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley

APR-ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

APR-Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL

APR-Don Wallace,

APR-Min Sec: Topsy ZL2LS

APR-Not heard from and no apologies: ZL2HD John Andrews, ZL4QS John Lochhead

APR-10/2 Apologies

APR-Don Wallace Zl2TLL

APR-Max Wheatley ZL2MAX

APR-10/3 Confirmation of Minutes February Face to Face Meeting 2010

APR-Matters arising from minutes

APR-ZL3ADF moved that 980 1/12 be removed from the minutes

APR-ZL2AMJ 2nd After discussion was put to vote and motion was lost 4 against 2 for

APR-Minutes then confirmed

APR-Moved ZL1TGC 2nd ZL1UD Carried

APR-10/4 Additional Agenda Items

APR-Nil

APR-10/5 Action Points from face to face meeting in February 2010

APR-1: ZL2HD to review the financial processes involved with repeater payments.

APR-Ongoing

APR-2: ZL1TGC to advise KORDIA of NZART Council's decision Complete

APR-3: ZL1TGC/ZL2KH undertake to inform Branches, National System and the

APR-trustees of the affected sites of the decision re KORDIA. Complete

APR-4: ZL2TDM to advise Branch of Council's approval for amendments to the

APR-Auckland Branch Constitution Complete

APR-5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for

APR-the members only Reflector.

APR-If no one is found the reflector will not be established. Ongoing

APR-6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,

APR-that she and David ZL1DK have prepared. Ongoing

APR-7: ZL2TDM Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the

APR-Contest Managers position. Complete

APR-8: ZL2TDM Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record

APR-Keepers position. Complete

APR-2

APR-9: ZL1PK advise Waikato VHF Group, that Council has accepted the amended

APR-Constitution with a note to reconsider extending periods in 6.6.1Complete

APR-10: ZL1PK return the Wgn VHF Constitution requesting they

APR-1)... remove the wording in 12 [c]... after 'on any matter'

APR-2)... and it requires full membership of NZART. Complete

APR-3)...that was submitted to the Registrar of Incorporated Societies without

APR-11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA

APR-book on the Foundation license. Ongoing

APR-12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he

APR-has submitted to Council asking to list areas on the web site, areas that could

APR-change. Ongoing

APR-13: ZL3TNT to present final recommendation on how to improve membership

APR-from Fred's papers as presented. ZL2AMJ to be removed from this action point.

APR-Ongoing

APR-14: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding his

APR-query on the examination database used by them. Complete

APR-15: ZL2KH to write to Wairarapa Branch advising everything possible is being

APR-considered regarding the Nation System and shares their concerns, working

APR-actively to retain it. Complete

APR-16: ZL1TGC to contact Gerry's niece re any documents he may have held on

APR-behalf of NZART at his home. Complete

APR-17: ZL1TGC/ZL2KH to prepare a small article for Break In on behalf of Council

APR-acknowledging the work done by ZL1BBS Complete

APR-18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and

APR-circulates to Council for approval. Awaiting word from ZL2HD after forwarding

APR-copy of brochure. Ongoing

APR-19: ZL2TDM write to all members currently in the concessionary membership

APR-category, inviting them to pay monthly instalments for their subscription.

APR-Complete

APR-20: ZL2TDM to advise the Wellington Expo organising committee of a

APR-subscription donation from NZART for 2011. Complete

APR-21: ZL2TDM to forward to the branch another invoice for legal costs incurred by

APR-North Shore in 2007. Complete

APR-22: ZL1TGC to advise Simon ZL4PLM of issues surrounding the lack of contest

APR-results being published. Complete

APR-23: ZL2HD to investigate conference calling with Alcatel for April meeting.

APR-Complete

APR-24: ZL3TNT to review Echolink if Conference Calling is not possible for the

APR-Council meeting. Complete

APR-25: ZL3TNT/ZL2AMJ to present final recommendation on how to improve

APR-membership from Fred's papers as presented. Delete as doubled up

APR-26a: ZL2TDM to contact the AREC ND asking if any AREC assets are held by

APR-Hibiscus Coast Branch. Complete, no assets

APR-26b: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch status

APR-has been withdrawn. Complete

APR-27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to

APR-Mark ZL3AB Ongoing

APR-28: ZL3ADF to contact the Call Book editor advising that NZART will produce a

APR-full call book. As the Editor requested assistance previously, Council has offered

APR-to assist with proof reading where appropriate. Complete

APR-3

APR-29: ZL1TGC to advise ZL4PLM of the FMTAG report re 2.4MHzComplete

APR-30: ZL1TGC to add Council Comment to remits as required and submit all remits

APR-to Break-In via ZL3ADF. Complete

APR-31: ZL2KH to advise the membership that the Stolen Equipment Register is being

APR-discontinued. Complete

APR-32: ZL2TDM write to ZL2TW advising of Council's decision regarding the

APR-appointment of the FMTAG chairman. Complete

APR-33: ZL1TGC to liaise with ZL3TNT and Topsy with regard to amateur radio

APR-promotional material. Delete this action point

APR-34: ZL2MAX to determine if any copyright or costs to get the programme from

APR-DOC. Complete

APR-9/14 IARU Recommendations action points

APR-01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob

APR-Knowles by the IARU Ongoing

APR-02: ZL4QS/ZL3ADF to contact ZL3IB in regard to placing an advertisement for

APR-publicity and marketing officer Complete

APR-03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to

APR-FMTAG for consideration, comment and subsequent action if required. Ongoing

APR-04: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3 for

APR-action, therefore voting will not be required however will be published in Break In.

APR-Complete

APR-10/6 Confirmation of New Members March 2010

APR-Moved ZL1TGC 2nd ZL1PK Carried

APR-10/7 Ratification of March 2010 Payments

APR-Moved ZL1PK 2nd ZL1UD Carried

APR-10/8 Monthly Reports

APR-a) QSL Bureau monthly report

APR-b) FMTAG Monthly Report

APR-c) AREC Financial report

APR-d) Monitoring Service December report

APR-Due to no FMTAG recommendations this month all reports were moved as one

APR-lot, thanks given for excellent reports as normal

APR-Moved by ZL1TGC 2nd by ZL3ADF Carried

APR-10/10 Deputy Position for Monitoring Service

APR-Mr Gary Hinson ZL2IFB

APR-Moved by ZL1UD 2nd by ZL2AMJ that the above person be accepted as Deputy

APR-for the Monitoring Services.

APR-10/16 Information Papers

APR-a) HAM RADIO changes Received by council no further comment

APR-b) Radio Heritage Foundation

APR-ZL1TGC moved that NZART make an annual donation of $45.00 and include

APR-a complimentary subscription to the NZART Magazine, as a contributing

APR-annual supporter.

APR-4

APR-Moved ZL1TGC 2nd ZL3ADF Carried

APR-10/17 Leave of Absence

APR-Nil requested

APR-10/18 General Business

APR-ZL1TGC to circulate to all councillors ASAP the paper sent to Break In regarding

APR-the foundation licences and also to send the covering message that went with it.

APR-There being no further business the meeting was closed at 20.38 hrs

APR-Topsy Scott

APR-ZL2LS

APR-Minute Secretary

APR-06.04.10

APR-

FEB-

FEB-Minutes of the Face to Face Meeting of NZART Council held at Silverstream

FEB-Retreat 20th & 21st February 2010 commencing 10am

FEB-

FEB-9/2 Roll Call

FEB-

FEB-Chairman: Roy Symon ZL2KH

FEB-=========================

FEB-

FEB-Council: Tony Case ZL1UD,Vaughan Henderson ZL1TGC, Phil King ZL1PK

FEB-

FEB-John Andrews ZL2HD, Fred Johnson ZL2AMJ, Max Wheatley ZL2MAX

FEB-

FEB-Ann Fraser ZL3TNT, John Hirtzel ZL3ADF

FEB-

FEB-John Lochhead ZL4QS

FEB-

FEB-Minute Sec: ZL2TDM

FEB-

FEB-President Roy ZL2KH called for a minute silence in memory of Gerry

FEB-Kilpatrick, ZL1BBS.

FEB-

FEB-9/3 Apologies:

FEB-

FEB-Evan Sayer

FEB-

FEB-Confirmation of Minutes December 2009

FEB-

FEB-Moved ZL1PK Seconded ZL1UD Carried

FEB-

FEB-9/4 Confirmation of New Members December 2009/January 2010

FEB-

FEB-Moved ZL1UD Seconded ZL3TNT Carried

FEB-

FEB-9/5 Ratification of Dec 2009/Jan 2010 Payments

FEB-

FEB-Moved ZL1TGC Seconded ZL3TNT Carried

FEB-

FEB-*9/6 Action points*

FEB-

FEB-988:3/23 ZL2HD to write paper regarding returning repeaters to Branches.

FEB-Complete

FEB-

FEB-Motion:

FEB-

FEB-That the current system of repeater licensing remains in place and that any

FEB-new licenses should be encouraged to be in he name of NZART.

FEB-

FEB-Moved ZL2HD Seconded ZL2AMJ Carried

FEB-

FEB-Action: ZL2HD to review the financial processes involved with repeater and

FEB-beacon payments.

FEB-

FEB-960:9/12 ZL1TGC to approach Kordia to sign the agreement, get an invoice and

FEB-then for us to negotiate the price down after removing equipment from Mt

FEB-Cargill. ZL1TGC will email Council with further updates and estimated

FEB-monthly costs. Continuing

FEB-

FEB-Motion:

FEB-

FEB-That we advise KORDIA, that NZART is unable to sign contract # LS003TA in

FEB-its current form

FEB-

FEB-Moved ZL4QS Seconded ZL1UD Carried

FEB-

FEB-*Action: ZL1TGC* to advise KORDIA of NZART Council's decision

FEB-

FEB-*Action: ZL1TGC/ZL2KH* undertake to inform Branches, National System and the

FEB-trustees of the affected sites of the decision re KORDIA.

FEB-

FEB-Action Points from Monday Council meet Hastings 09

FEB-

FEB-980:1/12 ZL1TGC update to Implementation of Entry Level License

FEB-

FEB-_ZL1TGC thanked ZL1UD for his help preparing the paper as presented to

FEB-Council on the Foundation License._

FEB-

FEB-_ZL1TGC recommended adoption of the WIA literature on this license grade

FEB-with necessary amendments to customise for New Zealand use._

FEB-

FEB-*Action: ZL2KH* to discuss any copyright issues that may arise from

FEB-utilising the WIA book on the Foundation license.

FEB-

FEB-The following were agreements reached from the document and recommendations

FEB-submitted by ZL1TGC.

FEB-

FEB-Council also agreed that on completion of this exam, the call sign will

FEB-terminate after 2 years.

FEB-

FEB-Council agreed the use of ZL0 with 1 - 4 letters be allocated for call

FEB-signs.

FEB-

FEB-Council agreed not to have specific bands included in the article that is to

FEB-be written in Break In on this license.

FEB-

FEB-Council agreed to use the existing list of examination supervisors, who must

FEB-also be certified in the practical area required as part of the license.

FEB-

FEB-Action Points from October Council meet 09

FEB-

FEB-990:6/10 ZL2TDM to send Auckland Branch Constitution to Gerry in word Format

FEB-for him to check over. Complete

FEB-

FEB-Moved that the amendments as submitted be accepted. ZL3ADF, Seconded ZL1PK

FEB-Carried

FEB-

FEB-Action: ZL2TDM to advise Branch of Council's approval for amendments to the

FEB-Auckland Branch Constitution

FEB-

FEB-993:6/13 (b) ZL2KH to liaise with the webmaster and consider options for a

FEB-member's only reflector. Council posed the question - does NZART need a

FEB-reflector?

FEB-

FEB-The following Motion was put:

FEB-

FEB-That NZART establish a members only reflector

FEB-

FEB-Moved ZL1TGC Seconded ZL1UD Carried

FEB-

FEB-ZL1UD and ZL3ADF against the motion.

FEB-

FEB-Action: ZL2HD to place advertisement in Break In and HQ Info-line for a

FEB-Moderator for the members only Reflector.

FEB-

FEB-If no one is found the reflector will not be established.

FEB-

FEB-994:6/14 ZL2KH - WGN VHF Group Constitution to Bruce for his comments.

FEB-

FEB-_Council noted it would have been nice for them to have seen the amended

FEB-Constitution from Wellington VHF before it was submitted to the Registrar of

FEB-Incorporated Societies Office._

FEB-

FEB-_Motion:_

FEB-

FEB-_Council agreed that the constitution as submitted by Wellington VHF Group

FEB-be returned to them as it is contradictory to the NZART Constitution._

FEB-

FEB-_Moved ZL4QS Seconded ZL1UD Carried_

FEB-

FEB-_ZL2HD and ZL2AMJ Abstained._

FEB-

FEB-Action: ZL1PK return the Wgn VHF Constitution requesting they

FEB-

FEB-1)... remove the wording in 12 [c]... after `on any matter'

FEB-

FEB-2)... and it requires full membership of NZART

FEB-

FEB-3)...that was submitted to the Registrar of Incorporated Societies without

FEB-NZART Council approval or legal opinion.

FEB-

FEB-Action Points from December Council meet 09

FEB-

FEB-995:8/14 ZL2KH to request AREC ND report on 5MHz Frequency.

FEB-

FEB-*Complete*

FEB-

FEB-*990:7/13(a) ZL2TDM* to report progress of the promotional sub committee at

FEB-the face to face meeting in February *New action point*

FEB-

FEB-Action: ZL1TGC to contact Topsy ZL2S regarding progress on promotional

FEB-material, that she and David ZL1DK have prepared.

FEB-

FEB-9/7 Monthly Reports

FEB-

FEB-a) QSL Bureau monthly Nov/Dec Jan/Feb report

FEB-

FEB-b) FMTAG Monthly Report

FEB-

FEB-c) AREC Financial report

FEB-

FEB-d) Monitoring Service December report

FEB-

FEB-e) Break In Editors Report December 2009

FEB-

FEB-_All monthly reports were accepted as presented._

FEB-

FEB-_Moved ZL1UD Seconded ZL3TNT Carried_

FEB-

FEB-9/7 Annual Reports

FEB-

FEB-1) Presidents Annual Report Part 1 and 2 ZL2WP/ZL2KH

FEB-

FEB-2) Business Manager's Annual Report - ZL2TDM

FEB-

FEB-3) Examinations Coordinator/ARX Annual Report - ZL2TDM

FEB-

FEB-4) AREC ND Annual report

FEB-

FEB-5) FMTAG recommendations

FEB-

FEB-_Council moved that all Repeater and beacon Invoices are to be addressed to

FEB-the Branch Secretary._

FEB-

FEB-_Moved ZL1TGC Seconded ZL2HD Carried_

FEB-

FEB-6) Break In Editor - ZL3IB

FEB-

FEB-7) QSL Bureau - ZL2RR

FEB-

FEB-8) Monitoring Service - ZL1GWE

FEB-

FEB-9) Officer Liaison report - ZL1UD

FEB-

FEB-10) Webmaster Annual Report - ZL2NN

FEB-

FEB-11) Headquarters Info Line - ZL2NN

FEB-

FEB-12) Break In Advert Manager/Call Book report - ZL2AHB

FEB-

FEB-13) Official Broadcast - ZL2BHF

FEB-

FEB-14) Awards manager - ZL3GX

FEB-

FEB-15) Contest Manager -ZL1BHQ

FEB-

FEB-16) ARISS - ZL2JS

FEB-

FEB-17) Radio Science Education Trust - ZL3IB

FEB-

FEB-18) Administration Liaison Officer - ZL2TLL

FEB-

FEB-19) Local Government Liaison Officer - ZL1BNB

FEB-

FEB-20) IARU Liaison annual report - ZL4QS

FEB-

FEB-_All annual reports were accepted as presented_

FEB-

FEB-_Moved ZL3TNT Seconded ZL3ADF Carried_

FEB-

FEB-9/8 *Ratification of February 2010 Payments*

FEB-

FEB-Moved ZL1TGC Seconded ZL2HD Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Evan to analyse costs within the budget and reduce where he feels savings

FEB-can be made.

FEB-

FEB-Action: ZL2HD to contact and liaise with Evan and report to Council monthly,

FEB-for further discussion at the June meeting of Council.

FEB-

FEB-9/9 Waikato VHF (81) Branch Constitution

FEB-

FEB-In the absence of a legal representative, Council acknowledged and approved the

FEB-amendments to their Branch Constitution.

FEB-

FEB-Motion: That Council accepts the Constitution as submitted by Waikato VHF Group.

FEB-

FEB-Moved ZL1UD Seconded ZL3ADF Carried

FEB-

FEB-Action: ZL1PK advise Waikato VHF Group, that Council has accepted the amended

FEB-Constitution with a note to reconsider extending periods in 6.6.1.

FEB-

FEB-9/10 Break In costs - Kinetic Pricing

FEB-

FEB-_Motion: _

FEB-

FEB-_That NZART accept the cost increase as proposed by Kinetic, the Break In

FEB-mailing contractors._

FEB-

FEB-_Moved ZL3ADF Seconded ZL1UD Carried_

FEB-

FEB-9/11 Contest Manager applications - Simon Lewis ZL4PLM and Frank Hunt ZL2BR

FEB-

FEB-_Motion:_

FEB-

FEB-_That Frank Hunt ZL2BR be appointed to the Officer position of Contest

FEB-Manager._

FEB-

FEB-_Moved ZL1TGC Seconded ZL1UD Carried_

FEB-

FEB-*Action: ZL2TDM* Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the

FEB-Contest Managers position.

FEB-

FEB-9/12 VHF-UHF Records Keeper - Simon Lewis ZL4PLM

FEB-

FEB-_Motion:_

FEB-

FEB-_That Simon Lewis ZL4PLM be appointed to the officer position of VHF - UHF

FEB-Records Keeper._

FEB-

FEB-_Moved ZL3ADF Seconded ZL2HD Carried_

FEB-

FEB-*Action: ZL2TDM* Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record

FEB-Keepers position.

FEB-

FEB-9/13 Application for Examiners

FEB-

FEB-Owen Pimm ZL3GM

FEB-

FEB-Tony Buckland ZL3HAM

FEB-

FEB-Edwin Musto ZL1BBO

FEB-

FEB-Janet Musto ZL1JAN

FEB-

FEB-_Council approved the appointment of the above members to the position of

FEB-Examination Supervisor._

FEB-

FEB-Moved ZL2AMJ Seconded ZL3TNT Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-_Motion:_

FEB-

FEB-_That the NZART ARX ZL2TDM be given discretion to remove fees relating to

FEB-call sign applications where necessary._

FEB-

FEB-_Moved ZL2KH Seconded ZL2AMJ Carried_

FEB-

FEB-9/14 IARU - ZL1PK

FEB-

FEB-Recommendations from IARU minutes Oct 2009

FEB-

FEB-Special Action:

FEB-~~~~~~~~~~~~~~~

FEB-

FEB-Motion

FEB-~~~~~~

FEB-

FEB-That we take special note of the presentation made to Bob Knowles ZL1BAD on

FEB-behalf of all IARU Societies at the Conference and that we publish the

FEB-citation in Break In.

FEB-

FEB-moved: ZL1PK, seconded ZL1UD:

FEB-

FEB-*Action: ZL4QS/ZL3ADF *to contact ZL3IB acknowledging the presentation to

FEB-Bob Knowles by the IARU

FEB-

FEB-Recommendation WG1-1

FEB-~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-We already have a streamlined process for licensing unless we move towards a

FEB-complication of the process. However we need to increase our promotional

FEB-activities.

FEB-

FEB-Motion

FEB-

FEB-That we expedite the appointment of the Publicity and Marketing Officer to

FEB-permit an increase in our promotional activities.

FEB-

FEB-moved: ZL1PK, seconded ZL1UD:

FEB-

FEB-*Action: ZL4QS/ZL3ADF *to contact ZL3IB in regard to placing an

FEB-advertisement for publicity and marketing officer

FEB-

FEB-Recommendation WG1-3

FEB-~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-This appears to be an ideal task for the Publicity and Marketing Officer.

FEB-

FEB-Motion

FEB-~~~~~~

FEB-

FEB-That the booklet "Ethics and Operating Procedures for the Radio Amateur" be

FEB-referred to the Publicity and Marketing Officer for suitable action.

FEB-

FEB-moved: ZL1PK, seconded ZL1UD:

FEB-

FEB-Recommendation WG2-2

FEB-~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Motion

FEB-~~~~~~

FEB-

FEB-That these frequencies be publicised to our members through Break In.

FEB-

FEB-_Moved: ZL1PK, seconded ZL1UD:_

FEB-

FEB-_Band plans - the existing IARU R3 Bands were reviewed and some suggested

FEB-changes were made that FMTAG need to assess for application to our plans. I

FEB-have listed these all below with one motion covering those that need action.

FEB-_

FEB-

FEB-WG2-14 Recommendation:

FEB-

FEB-Noting that JARL and WIA have created band plans for the 135.7 kHz to 137.8

FEB-kHz band, that a regional ban plan be created by and circulated by the

FEB-secretariat. That entire band should be planned for Narrow Band and CW.

FEB-

FEB-WG2-15 Recommendation:

FEB-

FEB-The current 1.8 MHz band plan was noted without change.

FEB-

FEB-WG2-16 Recommendation:

FEB-

FEB-That the 3.5 MHz band plan be amended to include the Emergency Centre of

FEB-Activity Frequency is 3.600 MHz band plan (all modes + or - 5 kHz)

FEB-

FEB-WG2-17 Recommendation:

FEB-

FEB-That the 7 MHz band plan be amended to reflect the Co-Primary allocation 7.1

FEB-- 7.2 MHz band plan. The Secondary allocation is changed to 7.2 - 7.3 MHz

FEB-(already done by NZART).

FEB-

FEB-That 7.110 MHz be included in the band plan as the Emergency Centre of

FEB-Activity Frequency (all modes + or - 5 kHz)

FEB-

FEB-WG2-18 Recommendation:

FEB-

FEB-That the status Quo remains - that the 10.0 MHz band plan remains the same.

FEB-

FEB-WG2-19 Recommendation:

FEB-

FEB-That the 14 MHz band plan be amended to include the Emergency Centre of

FEB-Activity Frequency 14.300 MHz (all modes + or - 5 kHz).

FEB-

FEB-WG2-20 Recommendation:

FEB-

FEB-That the 18 MHz band plan be amended to include the Emergency Centre of

FEB-Activity Frequency 18.160 MHz (all modes + or - 5 kHz).

FEB-

FEB-WG2-21 Recommendation

FEB-

FEB-That the 24 MHz band plan, no changes have been identified.

FEB-

FEB-WG2-22 Recommendation:

FEB-

FEB-That the 21 MHz band plan be amended to include the Emergency Centre of

FEB-Activity Frequency 21.360 MHz (all modes + or - 5 kHz).

FEB-

FEB-WG2-23 Recommendation:

FEB-

FEB-That the 70cm band plans be revised to include the notation that is a

FEB-Secondary allocation.

FEB-

FEB-WG2-24 Recommendation:

FEB-

FEB-In respect to the 6m, 2m and 1.2 GHz band plans, no changes have been

FEB-identified.

FEB-

FEB-_Motion_

FEB-

FEB-_That the recommendations WG2-14, WG2-16, part WG2-17, WG2-19, WG2-20,

FEB-WG2-22, and WG2-24 regarding band plan changes be passed to FMTAG for

FEB-action. _

FEB-

FEB-_Moved ZL1PK, seconded ZL1UD: _

FEB-

FEB-*Action: ZL2HD *forward all band plan changes as detailed in the IARU R 3

FEB-minutes to FMTAG for consideration, comment and subsequent action if

FEB-required.

FEB-

FEB-Recommendation WG2-7

FEB-~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-_Motion_

FEB-

FEB-_That Council ensure that our EMC and Monitoring Service officers are

FEB-encouraged to participate in BPL/PLT standard setting groups that may exist

FEB-in NZ._

FEB-

FEB-_Moved ZL1PK, seconded ZL1UD:_

FEB-

FEB-Recommendation WG2-1

FEB-~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-_Motion_

FEB-

FEB-_That AREC be requested to advise through the NZART IARU Liaison Officer of

FEB-the situation in NZ regarding Disaster Communications and also to provide

FEB-the ongoing reports requested._

FEB-

FEB-_Moved ZL1PK, seconded ZL1UD:_

FEB-

FEB-If any members are interested, they can request the Council Paper on this topic.

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Recommendations WG1-9 to WG1-13

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Motion

FEB-~~~~~~

FEB-

FEB-That recommendations WG1-9 to WG1-13 be noted and the congratulations of our

FEB-members by the IARU R3 be publicised in Break In.

FEB-

FEB-Moved ZL1PK, seconded ZL1UD

FEB-

FEB-Recommendations WG1-4 and WG1-5

FEB-

FEB-_Motion_

FEB-

FEB-_That the recommendations WG1-4 and WG1-5 be noted for action in the

FEB-future._

FEB-

FEB-_Moved ZL1PK, seconded ZL1UD_

FEB-

FEB-All motions as put were approved and carried by Council.

FEB-

FEB-Subscription Rate & Draft IARU R 3 Budget

FEB-=========================================

FEB-

FEB-Advice had been received from IARU region 3 detailing that from this

FEB-subscription year, all subscriptions are to be paid in Japanese Yen, not US

FEB-dollars as previously paid.

FEB-

FEB-_Motion:_

FEB-

FEB-_1) _ _That NZART's membership of IARU and IARU Region 3 continue should any

FEB-forthcoming NZART financial changes be found to be necessary._

FEB-

FEB-_2) _ _That the Editor of Break In be asked to continue to use the prepared

FEB-IARU promotional slides provided by Peter Lake ZL2AZ, where conveniently

FEB-possible._

FEB-

FEB-_3) _ _That NZART Council note the cost-per-head figures for NZART IARU

FEB-membership and makes the appropriate preparations for the New Zealand

FEB-delegation to WRC - 12 to include a representative from the Amateur Service

FEB-should this be found to be required._

FEB-

FEB-_Moved ZL2AMJ Seconded ZL3ADF Carried_

FEB-

FEB-9/15 2.4 MHz Bandplan ZL4PLM

FEB-

FEB-Council noted the email report from FMTAG Secretary ZL2TAR regarding the

FEB-probable re-assignment of the band 2300 to 2400GHz to next generation cell

FEB-services at a future WRC.

FEB-

FEB-Action: ZL1TGC to advise ZL4PLM of the FMTAG report re 204MHz

FEB-

FEB-9/16 AREC National Director

FEB-

FEB-The AREC National Director ZL2TFZ addressed the meeting, advising it is not

FEB-appropriate for the new SAR Trust to assist with funding the National System

FEB-Repeaters.

FEB-

FEB-AREC requires a new training officer, which Jeff is looking into at present.

FEB-

FEB-AREC are also looking into the production of new ID cards, as they have all

FEB-now expired. In future these may not include an expiration date..

FEB-

FEB-9/17 Remits

FEB-

FEB-Council noted that the Wellington VHF Group, Branch 74 had agreed to

FEB-withdraw both of their remits as these had been actioned by Council.

FEB-

FEB-Remit 1

FEB-

FEB-Lower Hutt Branch 18 Remit Nov 2009 Non - Transmitting

FEB-

FEB-"That the ARX services shall be free to NZART members"

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Remit 2

FEB-

FEB-Upper Hutt Branch 63 Dec 2009 Non - Transmitting

FEB-

FEB-_That NZART Council undertake a revision of the purpose of the Family

FEB-Membership Subscription with a view to ensuring that only the principal or

FEB-primary member has the right to vote in the Executive Elections for NZART

FEB-President and Council.

FEB-

FEB-_

FEB-

FEB-Remit 3 Hastings Branch 13 Remit adopted

FEB-

FEB-_"That NZART request that the MED release the X, Y and Z two and three

FEB-suffix amateur callsigns for general use by amateurs. One letter suffix X, Y

FEB-and Z callsigns should be issued under the existing restrictions that apply

FEB-for all other single letter suffix callsigns"._

FEB-

FEB-_Motion 1_

FEB-

FEB-_That NZART Council instruct the ALO to commence discussions with RSM on the

FEB-release of X, Y and Z series suffixes for use by NZ Amateurs_

FEB-

FEB-Moved ZL1UD Seconded ZL2AMJ Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-_Motion 2_

FEB-

FEB-_That NZART Council advise Hastings Branch 13 that Council has instructed

FEB-the ALO to commence discussions with RSM regarding the release of X, Y, and

FEB-Z suffixes and ask them to withdraw the remit._

FEB-

FEB-_Moved ZL1UD Seconded ZL1TGC Carried_

FEB-

FEB-The remit will be published in Break In with a note from Council that it has

FEB-been adopted and no vote will be necessary.

FEB-

FEB-Action: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3

FEB-for action, therefore voting will not be required.

FEB-

FEB-REMIT 4 Hastings Branch 13 Non - Transmitting

FEB-

FEB-_"That Council seek a mandate from the full membership before proceeding

FEB-with the implementation of an entry level licence"_

FEB-

FEB-Remit 5 Hamilton Branch 12 Non - Transmitting

FEB-

FEB-_That upon adoption of this remit, Branches hosting Conference are

FEB-instructed to schedule the AREC AGM/Forum on Saturday afternoon following

FEB-the NZART AGM._

FEB-

FEB-Remit 6 NZART Council Transmitting

FEB-

FEB-_That NZART Constitution papa 2.5 amended to read as follows:_

FEB-

FEB-_2.5 There shall be two classes of non-transmitting member of the

FEB-Association:_

FEB-

FEB-_a) _ _Individual Non-transmitting members who have the same rights as

FEB-Transmitting members, except:_

FEB-

FEB-_(i) _ _They have no right to hold or be nominated for any elective office_

FEB-

FEB-_(ii) _ _They have no right to vote on any remit to amend the Constitution_

FEB-

FEB-_(iii) _ _Except as provided for in paragraph 6.4b, they have no right to

FEB-vote at a general meeting or in a referendum on any matter which affects

FEB-only the rights or special interests of Transmitting members._

FEB-

FEB-_b) _ _Family Non - Transmitting Members who have no right to vote on any

FEB-matter or the right to hold or be nominated for any elective office._

FEB-

FEB-Action: ZL1TGC to add Council Comment to remits as required and submit all

FEB-remits to Break-In via ZL3ADF.

FEB-

FEB-9/18 Administration Liaison Officer

FEB-

FEB-The ALO Don Wallace ZL2TLL addressed the meeting and spoke to his report:

FEB-

FEB-500 kHz (or 600 metres)

FEB-=======================

FEB-

FEB-· New GURL was gazetted on Thursday - we should publicise this "win".

FEB-

FEB-· Peter Lake proceeding with international allocation - usage info needed

FEB-

FEB-· Musick Point will need to apply for licence ($$$) for their 487 kHz

FEB-transmitter

FEB-

FEB-6 Metres - Planning for Digital Television and New Uses

FEB-=======================================================

FEB-

FEB-· MED planning to give amateurs (sometime between 2012 and 2015)

FEB-

FEB-· 50 - 51 MHz: radio amateur non-television use on an exclusive basis

FEB-

FEB-· 51 - 54 MHz: radio amateur non-television use on a shared basis.

FEB-

FEB-432 MHz - Spectrum Options for Control Channels in Wireless Cameras

FEB-===================================================================

FEB-

FEB-No specific allocation - MED will continue to license controls on a

FEB-co-ordinated basis within existing band plans and in compliance with the

FEB-technical requirements of the bands.

FEB-

FEB-Channel 39 - Planning for Digital Television and New Uses

FEB-=========================================================

FEB-

FEB-· Short Term - need to re-licence all ATV repeaters until DSO:

FEB-

FEB-o Radio licences replaced by spectrum licences which will cease at DSO

FEB-

FEB-o Statutory declaration from NZART required that licence being used

FEB-

FEB-· Long Term - MED Plan to give us spectrum around 50 MHz - see table

FEB-

FEB- *Channel 39* *Another UHF TV *50 MHz *No Allocation*

FEB- Channel* Allocation*

FEB-

FEB-Repeater No Change No Change (Ch37 New Antennas Use another

FEB-antennas - 41) or New broadcasters $

FEB- Antenna New Towers

FEB-RF equipment No Change Retuning New RF Use another

FEB- broadcasters $

FEB-Multiplex Amateur (new) Amateur (new) Amateur (new) Use another

FEB- broadcasters $

FEB-TV Generation No Change No Change No Change No Change

FEB-Receiver DTV receiver DTV receiver VHF convertor DTV receiver

FEB-requirements

FEB- DTV receiver

FEB-Propagation Std UHF TV Std UHF TV Long distance Std UHF TV

FEB-

FEB- Tx/Rx antenna

FEB- b/w issues

FEB-Linking Amateur Amateur Amateur Commercial $

FEB-

FEB-900 MHz - Band Re-planning

FEB-==========================

FEB-

FEB-· Waiting for MED to report back.

FEB-

FEB-Access to Call Sign Information

FEB-===============================

FEB-

FEB-· Web services functionality being put in place,

FEB-

FEB-· NZART involvement from April onwards,

FEB-

FEB-· 3 potential options for Amateur access:

FEB-

FEB-o Direct Excel spreadsheet

FEB-

FEB-o Direct programmatic access (for call book)

FEB-

FEB-o Programmatic access from NZART website

FEB-

FEB-AREC ZK Callsigns

FEB-=================

FEB-

FEB-· Need to make sure AREC is putting call signs into SMART

FEB-

FEB-Foundation Licence

FEB-==================

FEB-

FEB-· Ministry sympathetic - awaiting instructions from Council

FEB-

FEB-Repeater and Beacon Licensing Fees

FEB-==================================

FEB-

FEB-· Review on hold for a couple of years.

FEB-

FEB-Proposed changes to PIB 45 and PIB 46 to be publicised next month

FEB-=================================================================

FEB-

FEB-· PIB 45: New Document giving ARX Prerequisites & Examination Requirements

FEB-

FEB-· PIB 46: Requiring photographs on certificates, clarifying Niue & Tokelau

FEB-call signs and consequential changes from publication of PIB 45

FEB-

FEB-· NZART input will be required.

FEB-

FEB-9/19 Council Comment Break In - ZL1UD

FEB-

FEB-Council Comments is to be removed and only used where significant issues

FEB-need to be addressed/advised to members.

FEB-

FEB-Moved ZL1UD Seconded ZL3ADF Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-9/20 Arthur Godfrey Memorial Award

FEB-

FEB-Council approved the member as submitted for the Jumbo Godfrey award.

FEB-

FEB-_Moved ZL3TNT Seconded ZL1UD Carried_

FEB-

FEB-9/21 NZART Improvements suggestions from Simon Lewis ZL4PLM

FEB-

FEB-Council acknowledged the many comments and suggestions submitted by ZL4PLM

FEB-and wished to thank him for his input which they would take on board as/when

FEB-possible.

FEB-

FEB-Action: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions

FEB-he has submitted to Council asking to list areas on the web site, areas that

FEB-could change.

FEB-

FEB-*9/22 Officer reappointments* - ZL1UD

FEB-

FEB-Council agreed to keep the 6m Officer appointment in place until analogue TV

FEB-switches off.

FEB-

FEB-Council asked what Gary Hinson is a Dr of - ZL1UD to action.

FEB-

FEB-All agreed that if someone is holding an officer position within NZART, they

FEB-must be a fully paid up financial member.

FEB-

FEB-9/23 Membership Categories - ZL2TDM

FEB-

FEB-ZL3ADF proposed a motion: that Family memberships be abolished - this lapsed

FEB-due to no seconder.

FEB-

FEB-_Council moved the following: _

FEB-

FEB-_that should more than one person belong to this category, then the spouse

FEB-of the life member should become a primary Transmitting member, with any

FEB-further family membership applied to the others who reside at the same_

FEB-_address._

FEB-

FEB-Life member = $0.00

FEB-

FEB-Spouse of Life Member = $45

FEB-

FEB-First additional Member = $45

FEB-

FEB-Moved ZL2HD Seconded ZL3TNT Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-This amount is subject to change if/when subscriptions change

FEB-=============================================================

FEB-

FEB-Council further agreed to write a remit to remove voting rights of all Family

FEB-Non-Transmitting members

FEB-==============================================================================

FEB-========================

FEB-

FEB-Moved ZL2HD Seconded ZL1PK Carried

FEB-==================================

FEB-

FEB-Overseas Membership

FEB-===================

FEB-

FEB-_Cost of Overseas Air Mail Family membership = $150_

FEB-

FEB-Moved ZL1TGC Seconded ZL4QS Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Council moved:

FEB-

FEB-That concessionary rate membership be abolished.

FEB-

FEB-Moved ZL2HD Seconded ZL1PK Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-*Action: ZL2TDM *write to all members currently in the concessionary

FEB-membership category, inviting them to pay monthly instalments for their

FEB-subscription.

FEB-

FEB-*9/24 Delay in VHF Contest Results*- ZL4PLM

FEB-

FEB-*Action: ZL1TGC* to advise Simon ZL4PLM of issues surrounding the lack of

FEB-contest results being published.

FEB-

FEB-9/25 Stolen Equipment Register - ZL2KH

FEB-

FEB-_Motion: That due to issues surrounding the stolen equipment register, and

FEB-the lack of updated information, this position will be abolished. Members

FEB-need to be advised._

FEB-

FEB-_Moved ZL2AMJ Seconded ZL3TNT. Carried_

FEB-

FEB-*Action: ZL2KH* to advise the membership that the Stolen Equipment Register

FEB-is being discontinued.

FEB-

FEB-9/26 Documents for Web Page

FEB-

FEB-Not required.

FEB-

FEB-9/27 WIA Centennial

FEB-

FEB-Council moved that ZL2KH will attend the WIA centenary celebrations in May.

FEB-Costs incurred for airfares will be funded by NZART.

FEB-

FEB-_Moved: That NZART cover all travel costs for the NZART President to attend

FEB-the WIA Centennial Celebrations._

FEB-

FEB-_Moved ZL2AMJ Seconded ZL1UD Carried_

FEB-

FEB-9/28 Travel to Auckland Conference

FEB-

FEB-ZL2KH advised that each Councillor is responsible for their travel

FEB-arrangements and will be reimbursed accordingly.

FEB-

FEB-Council meeting will commence at 9am Friday morning 4th June.

FEB-

FEB-Council meeting will be required up to lunch time on Monday 7th June.

FEB-

FEB-9/29 Alternate methods for Council Net - ZL3TNT

FEB-

FEB-ZL2KH thanked Ann for her excellent information on various options to hold

FEB-Council net.

FEB-

FEB-All agreed to trial Alcatel conference calling for the April meeting if

FEB-free.

FEB-

FEB-Action: ZL2HD to investigate conference calling with Alcatel for April

FEB-meeting.

FEB-

FEB-Further consideration may be given to Echolink if conference calling not

FEB-possible.

FEB-

FEB-Action: ZL3TNT to review Echolink if Conference Calling is not possible for

FEB-the Council meeting.

FEB-

FEB-9/30 Collection of Debt for Break In advert for caps

FEB-

FEB-_Motion: the amount outstanding by Call Sign Caps company be written off,

FEB-with no further advertising being accepted for inclusion in Break In._

FEB-

FEB-_Moved ZL1TGC Seconded ZL2MAX Carried_

FEB-

FEB-9/31 APRS Working Group - do we need to set one up

FEB-

FEB-Council agreed a working group was not required for APRS.

FEB-

FEB-9/32 Membership Promotion - ZL2AMJ

FEB-

FEB-_Motion to adopt recommendation by ZL2AMJ_

FEB-

FEB-_That NZART Council adopts where possible and appropriate, the preferred

FEB-term `__prospective member'_ _for persons yet to join the Association._

FEB-

FEB-_Moved ZL2AMJ Seconded ZL3TNT Carried_

FEB-

FEB-Action: ZL3TNT/ZL2AMJ to present final recommendation on how to improve

FEB-membership from Fred's papers as presented.

FEB-

FEB-9/33 Conference 2010 Auckland

FEB-

FEB-ZL1TGC gave a brief update on the Auckland AGM at Queens birthday weekend

FEB-2010.

FEB-

FEB-The venue is Alexander Park Raceway , with the AGM commencing at 8:45am,

FEB-Saturday 5th June 2010.

FEB-

FEB-Council will be accommodated at the Park Lane Motor Lodge, situated across

FEB-from the conference venue.

FEB-

FEB-Council agreed where possible a brief meeting will be held on Thursday

FEB-evening 3rd June to dispense with smaller agenda items.

FEB-

FEB-9/34 Branch 80 Hibiscus Coast - ZL1TGC

FEB-

FEB-ZL1TGC gave a brief history regarding the demise of the Hibiscus Coast Radio

FEB-Society Branch 80.

FEB-

FEB-It appears that a non amateur now holds the position of President within the

FEB-branch and refuses to sit his amateur radio exam.

FEB-

FEB-_The following motion was put:_

FEB-

FEB-_Council recommends that NZART Branch status is removed from Hibiscus

FEB-Coast._

FEB-

FEB-Moved ZL1TGC Seconded ZL2AMJ Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Action: ZL2TDM to contact the AREC ND asking if any AREC assets are held by

FEB-Hibiscus Coast Branch.

FEB-

FEB-Action: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch

FEB-status has been withdrawn.

FEB-

FEB-9/35 Letter from ZL2TW Exams

FEB-

FEB-_ZL2AMJ advised that the model used for examinations as suggested by ZL2TW

FEB-came from the Canadian examination database model._

FEB-

FEB-_Motion: _

FEB-

FEB-_That a letter be sent to ZL2TW suggesting he approach Wellington VHF Group

FEB-with his query._

FEB-

FEB-_Moved ZL3TNT Seconded ZL2MAX Carried_

FEB-

FEB-Action: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding

FEB-his query on the examination database used by them.

FEB-

FEB-9/36 Colour Pages for Break In - ZL2AMJ

FEB-

FEB-Motion:

FEB-

FEB-That the Break In Editor be advised of the support of Council for the

FEB-introduction of colour to more pages in Break In.

FEB-

FEB-Moved ZL2AMJ Seconded ZL1UD Carried

FEB-~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

FEB-

FEB-Council considers that the time and current circumstances are not right for

FEB-its immediate implementation.

FEB-

FEB-Council further agreed :

FEB-

FEB-That past Break In issues be put on CD Rom at a cost of $220 + gst.

FEB-

FEB-_Moved ZL2HD Seconded ZL1UD Carried _

FEB-

FEB-9/37 Letter from ZL2TW (FMTAG)

FEB-

FEB-Council acknowledged the letter from ZL2TW and passed the following motion:

FEB-

FEB-A letter of thanks is sent to ZL2TW and advises that Council gave full

FEB-consideration to this appointment.

FEB-

FEB-Action: ZL2TDM write to ZL2TW advising of Council's decision regarding the

FEB-appointment of the FMTAG chairman.

FEB-

FEB-9/38 Letter from Mark Sullivan ZL3AB

FEB-

FEB-_Motion: Accepts the response as submitted by the ALO to Marks letter and

FEB-will review any necessary policy changes required._

FEB-

FEB-_Moved ZL1TGC Seconded ZL1UD Carried_

FEB-

FEB-*Action: ZL1TGC* to get updated comments from the ALO ZL2TLL and respond to

FEB-Mark ZL3AB

FEB-

FEB-9/39 Note from ZL2NN

FEB-

FEB-Council noted the recent email from Jamie Pye ZL2NN regarding the lack of

FEB-progress on completing changes to the Association's web and email services.

FEB-

FEB-ZL2KH had responded.

FEB-

FEB-9/40 Information Papers

FEB-

FEB-a) Submission on policy statement - ZL1BNB

FEB-

FEB-b) Wairarapa Radio Club - National System complaint

FEB-

FEB-_Council agreed that a letter be sent to Wairarapa Branch regarding the

FEB-National System_

FEB-

FEB-Action: ZL2KH to write to Wairarapa Branch advising everything possible is

FEB-being considered regarding the National System and shares their concerns,

FEB-working actively to retain it.

FEB-

FEB-9/41 Replacement Legal Advisor

FEB-

FEB-Vaughan advised that he had spoken with Alan Stuart (Lawyer with Webster

FEB-Kilpatrick & Associates), at the funeral of ZL1BBS and he is happy to

FEB-continue to assist the Association where possible. ZL1TGC advised we need to

FEB-be mindful that this will now have considerable costs associated with it

FEB-when/if required. It would therefore be prudent to look for alternative

FEB-options in the future.

FEB-

FEB-_Motion: That the Association Treasurer allows a budget item of up to $5000

FEB-to cover legal fees._

FEB-

FEB-_Moved ZL1TGC Seconded ZL1UD Carried_

FEB-

FEB-Action: ZL1TGC to contact Gerry's niece re any documents he may have held on

FEB-behalf of NZART at his home.

FEB-=============================================================================

FEB-============================

FEB-

FEB-*Action: ZL1TGC/ZL2KH* to prepare a small article for Break In on behalf of

FEB-Council acknowledging the work done by ZL1BBS

FEB-

FEB-9/42 Leave of absence

FEB-

FEB-Nil

FEB-

FEB-9/43 Update of NZART Promotional Brochure

FEB-

FEB-_Motion: That the NZART promotional brochure currently in use be updated and

FEB-a reprint ordered._

FEB-

FEB-_Moved ZL2HD Seconded ZL1UD Carried_

FEB-

FEB-Action: ZL2HD/ZL2TDM update any wording of the NZART promo brochure, and

FEB-circulate to Council for approval.

FEB-

FEB-9/44 Letter to Wellington Expo re donation of NZART Subscription

FEB-

FEB-_Motion: That NZART donate one years subscription to the Wellington Expo to

FEB-be held in March 2010._

FEB-

FEB-_Moved ZL1TGC Seconded ZL1UD Carried_

FEB-

FEB-Action: ZL2TDM to advise the Wellington Expo organising committee of a

FEB-subscription donation from NZART for 2011.

FEB-

FEB-9/45 NSCC and North Shore Branch outstanding invoice.

FEB-

FEB-ZL2TDM queried if any action or consideration had been made by North Shore

FEB-branch regarding the outstanding invoice NZART covered on their behalf for

FEB-legal costs.

FEB-

FEB-ZL1TGC advised that it would be pertinent to send another invoice reminding

FEB-the branch of monies owed.

FEB-

FEB-Action: ZL2TDM to forward to the branch another invoice for legal costs

FEB-incurred by North Shore in 2007.

FEB-

FEB-9/46 April on air meeting

FEB-

FEB-ZL2KH advised due to time constraints there would be no meeting in March,

FEB-and the next meeting of Council will be held on the first Tuesday in April,

FEB-using Alcatel teleconferencing.

FEB-

FEB-9/47 General Business.

FEB-

FEB-a) Call Book 2010 - Council agreed to produce a full call book this year.

FEB-They also wish to be kept involved with any matter to be published.

FEB-

FEB-Action: ZL3ADF to contact the Call Book editor advising that NZART will

FEB-produce a full call book. As the Editor requested assistance previously,

FEB-Council has offered to assist with proof reading where appropriate.

FEB-

FEB-b) New Amateurs - will review all progress made at the face to face in June.

FEB-

FEB-*Action: ZL1TGC* to liaise with ZL3TNT and Topsy with regard to amateur

FEB-radio promotional material.

FEB-

FEB-c) Copyright of programme for TV of field day activities with DOC.

FEB-

FEB-*Action: ZL2MAX* to determine if any copyright or costs to get the programme

FEB-from DOC.

FEB-

FEB-d) Late paper "Promoting amateur radio". ZL1TGC asked Council to read and

FEB-consider this between now and the next face-to-face meeting in June.

FEB-

FEB-Meeting closed at 12:10pm.

FEB-

FEB-Next Meeting 6th April 2010

FEB-