Minutes For NZART Council Meeting
held by email,
concluding 10th September 2010

4/1 Present

Chairman: Roy Symon, ZL2KH.

Council Participating:

ZL1UD Tony Case, ZL1PK Phil King;

ZL2AMJ Fred Johnson, ZL2HD John Andrews, ZL2MAX Max Wheatley

ZL2LS Topsy Scott, ZL3TNT Ann Fraser

4/2 Apologies

ZL1TGC Vaughan Henderson apologised – he was overseas

ZL4QS John Lochhead did not apologise and did not participate

4/3 Confirmation of Minutes August 2010

Confirmed

4/4 Additional Agenda Items

Nil

4/5 Action Point from Friday Council meeting June 2010

04: Evan plus selected Councillors at his discretion, analyse options available to remote access data required by the treasurer.

Complete

05: ZL1PK to review all submissions and prepare a summary for the July Council net. This is to be reviewed in 1 month’s time; all councillors to reply to this via email.

Ongoing

08: ZL1PK to action once response received from WGN VHF Group re their Constitution.

Ongoing

10: ZL1TGC to report progress back to Council regarding Hibiscus Coast Progressing slowly - ongoing.

11: ZL3TNT promotion of Branch/Club facilities and meetings of amateur radio during the Rugby world cup and place in HQIL.

Ongoing

Action Points from Monday Council meeting June 2010

17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with the Registrar of Incorporated Societies and update the web.

Ongoing

18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and approach various people who could assist with a national examination-training program.

Complete

19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and submit to the July ‘on air’ council meeting.

Complete

20: ZL2AMJ to commence updating the NZART examination question-bank and the version of the ‘New Zealand Amateur Radio Study Guide’ on the NZART web page and report to Council on progress.

Ongoing

21: ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination system is available for examinations.

Ongoing

22: ZL1TGC to produce policy document for review by Council before publishing, re Digipeaters

Ongoing

28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training Officer position. Draft Job Description being reviewed.

Complete

Action Points from August 2010 Council Meeting

01: ZL2HD: to ask Doug for a statement re this then email councillors.

This is then to be put out to members to let them know that Council has a plan relating to this proposal.

Complete

4/6 Confirmation of New Members August 2010

Approved

4/7 Ratification of August 2010 Payments plus Budget

Approved

4/8 Monthly Reports

a) QSL Bureau monthly report

b) Monitoring Service Report

c) AREC Monthly accounts

Accepted

4/9 Examination Supervisor Application

Grahame Fraser ZL3SJ for Christchurch West Branch 56.

Approved

The LATE NOTIFICATION:

Murray Evans ZL1SZ, Whakatane.

Ongoing – not yet decided

4/10 National Training Manager Job Description

Approved – complete

4/11 NZART VHF-SHF Records Update Programme – ZL4PLM

Not approved – further action to be decided – ongoing

4/12 Policy on Council Expenses for meeting attendance. – ZL1UD

Undecided – ongoing

4/16 Information Papers

Wellington VHF Group

a) Wellington Branch

b) WIA – Michael Owen

Received and approved

4/17 Leave of Absence

Ann ZL3TNT: Nothing planned but due to an ongoing family issue I may yet ask for some.

Topsy ZL2LS: ZL2LS will be out of the country from 17th until 25th September

4/18 General Business

Amateur Service Allocation at 500 kHz:

The following was approved:

NZART Council received the Information Paper (NZART Information Paper 500 kHz 5 September 2010 V2-1.doc) prepared by Peter Lake ZL2AZ and Don Wallace ZL2TLL on frequency allocations in the 500 kHz area and resolved that:

1    Officers are to support Method B (472 - 487 kHz) in their negotiations;

2    In the event that Method B is not accepted, Officers are to support Method A (493 - 510 kHz)