Minutes For NZART Council Meeting
held on 3820kHz,
Tuesday 5th October 2010 commencing 8pm

5/1 Roll Call

Chairman: Roy Symon, ZL2KH.

Council present:

ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

ZL2AMJ Fred Johnson, ZL2HD John Andrews (listening),

ZL3TNT Ann Fraser, ZL2LS Topsy Scott

ZL4QS John Lochhead

Min Sec: Topsy ZL2LS

5/2 Apologies

Max Wheatley, ZL2MAX

5/3 Confirmation of Minutes September 2010

Moved ZL1UD Seconded ZL1PK Confirmed

5/4 Additional Agenda Items

5/4(a) Motion: That Debby ZL2TDM remain as NZART ARX#1 and Warren Harris ZL2AJ be appointed as NZART ARX#2

Moved By ZL1UD Seconded by ZL2LS

ZL2AMJ Abstained Carried

5/4 (b) Motion: That Fred Johnson ZL2AMJ is removed from the position of NZART ARX#2

Moved by ZL1UD Seconded by ZL2LS Carried

5/5 Action Point from Friday Council meeting June 2010

05: ZL1PK to review all submissions and prepare a summary for the July Council net. This is to be reviewed in 1 month’s time; all councillors to reply to this via email Complete

08: ZL1PK to action once response received from WGN VHF Group re their Constitution. Wellington VHF Group to be given a 30 day deadline to respond Ongoing

10: ZL1TGC to report progress back to Council regarding Hibiscus Coast Ongoing

11: ZL3TNT promotion of Branch/Club facilities and meetings of amateur radio during the Rugby world cup and place in HQIL. Complete

Action Points from Monday Council meeting June 2010

17: ZL1TGC -Add amendment of remit 6 to the NZART Constitution, lodge copy with the Registrar of Incorporated Societies and update the web. Complete

20: ZL2AMJ to commence updating the NZART examination question-bank and the version of the ‘New Zealand Amateur Radio Study Guide’ on the NZART web page and report to Council on progress – Awaiting Legal advice Ongoing

21: ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination system is available for examinations. Ongoing

22: ZL1TGC to produce policy document for review by Council before publishing, re Digipeaters Ongoing

Action points from September Council meeting

01 ZL1TGC to contact ZL4PLM re NZART VHF-SHF Records Update Programme to edit his document and circulate to Council Ongoing

5/6 Confirmation of New Members September 2010

Moved By ZL1PK seconded by ZL4QS Confirmed

The person 1st on the list should be allocated to branch 66 not 29

5/7 Ratification of September 2010 Payments plus Budget

Moved ZL1TGC Seconded by ZL2LS Confirmed

5/8 Monthly Reports

a) QSL Bureau monthly report

b) Monitoring Service Report

c) Break In September report

Readership Survey be accepted with the Lucky Draw prize of $100.00 paid by

NZART Moved ZL1TGC Seconded by ZL1UD Carried

d) FMTAG

All reports moved by ZL3TNT Seconded by ZL1UD

5/9 Examination Supervisor Application

a) Murray Evans ZL1SZ, Whakatane.

b) Ken Bottomley ZL1WAL Auckland Branch

Moved by ZL1UD Seconded by ZL1PK Carried

Action Point ZL2KH to Let Debby know to notify these people of their acceptance

5/10 Oceania DX Contest costs

I seek approval to pay these costs.

Moved by Zl1TGC Seconded by ZL3TNT Carried

5/11 WARC Re-establishment of AREC section

As requested by the National Director AREC, this item will not be discussed and the matter will be deferred until Jeff Sayer gives the OK.

5/12 Policy on Council Expenses for meeting attendance. – ZL1UD

We need to get something out there for new and up coming councillors so they are aware of what is expected

Moved ZL1UD Seconded Zl3TNT Carried

5/13

5/16 Information Papers

5/17 Leave of Absence

ZL1TGC may be away early November so might not be at On Air meeting

5/18 General Business

5/19 Members’ Reflector – ZL3TNT

This was not handled, can be taken to next meeting if anyone wants to follow it up. This is ongoing pending a moderator

5/20 Letter from Stuart Watchman ZL2TW

Action Point ZL2KH: Roy to talk with Stuart and discuss this and will then send him a formal letter, reply to his letter.

5/21 World Exchange Link on NZART Website

Action Point ZL1TGC: To check up on this as it does not seem to be on NZART Website.

5/22 Financial IARU letter

This to be discussed at next month on air meeting

NO further business

Meeting closed at 21.05 hrs

Topsy Scott

ZL2LS

On Air Minute Secretary

05.10.10