Minutes For NZART Council Meeting
held on 3820 kHz Tuesday 4th May 2010

[Roll Call] at 7:25pm [Official Business].7:30pm

10/1 In Attendance

Chairman: Roy Symon, ZL2KH.

Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

ZL2AMJ Fred Johnson, ZL2HD John Andrews

ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

ZL4QS John Lochhead

Min Sec: Topsy ZL2LS

ZL2MAX not heard from.

10/2 Apologies

John Hirtzel ZL3ADF arrived late had placed apology before the meeting.

10/3 Confirmation of Minutes April 2010

Moved ZL1TGC 2nd ZL1UD

Matters arising Nil Confirmed

10/4 Additional Agenda Items

10/19 Taranaki Branch 87 AREC Section

10/20 Kordia Document ZL1TGC

ZL2HD apologised for not being at last meeting, this was approved

10/5 Action Points from face to face meeting in February 2010

1: ZL2HD to review the financial processes involved with repeater payments.

Ongoing

5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for

the members only Reflector. If no one is found the reflector will not be

established. Ongoing

6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,

and perhaps liaise with David ZL1DK to assist. Ongoing

11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA

book on the Foundation license. Ongoing

12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he

has submitted to Council asking to list areas on the web site, areas that could

change. Completed

13: ZL3TNT to present final recommendation on how to improve membership

from Fred’s papers as presented. ZL2AMJ to be removed from this action point.

Ongoing

18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and

circulates to Council for approval. Ongoing

27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to

Mark ZL3AB Completed

9/14 IARU Recommendations action points

01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob

Knowles by the IARU Completed

03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to

FMTAG for consideration, comment and subsequent action if required.

Completed

10/6 Confirmation of New Members April 2010

Moved ZL1PK 2nd ZL2HD Confirmed

10/7 Ratification of April 2010 Payments

Moved ZL1PK 2nd ZL2TGC Ratified

10/8 Monthly Reports

a) QSL Bureau monthly report

b) FMTAG Monthly Report

c) AREC Financial report

d) Monitoring Service December report

Due to no final FMTAG recommendations, all the reports were done as a

group

Moved by ZL2HD 2nd by ZL1UD Carried

10/09 ZLE Call Sign series – ZL2AMJ

ZL1TGC moved that the ALO be asked to approach the ministry to free up the “E”

call signs. 2nd by ZL2HD Carried

Action point: ZL1TGC: to ask Don to approach MED to free up “E” series call

signs.

10/10 Conference accommodation & travel

Travel arrangements from the airport also need to be confirmed from the

Conference organising committee if possible.

ZL4QS to contact Debby re accommodation as he requires a room for him and

his wife

10/11 Copyright issue – ZL1PK

ZL1PK moved that NZART make this policy part of NZART’S policies

2nd by ZL1TGC Motion Carried

Action Point ZL2KH to include the Copyright document in Council Policy.

10/12 Examination Supervisor application

Michael Trump ZL3TPQ

Moved by ZL4QS 2nd by ZL2HD Carried

Action Point ZL2TDM to contact branch and advise them of councils approval for

ZL3TPQ to become an examination supervisor.

10/13 Nomination of acting President – ZL2AMJ

ZL2AMJ moved that ZL2HD be selected. No Seconder.

Nominations for Acting President NZART for 4 days while both President and

Vice President are away were then asked for:

ZL1TGC then nominated ZL1UD

ZL1UD and ZL2HD both abstained from voting

ZL1UD 4 votes

ZL2HD 1 vote

ZL1UD will be the acting President for NZART while both other parties are absent

from New Zealand for 4 days

Congratulations Tony _

10/14 Conference 2010 Report

ZL1TGC gave brief update on Conference progress. To date have 64

registrations heading on track for the number they budgeted for, and heading

towards being a successful conference.

10/16 Information Papers

a) Amateur Radio In NZ & the National System

ZL2HD moved that ZL1TGC be asked to form a committee and approach both

the Ministry and the Trustees regarding the Kordia sites

2nd by ZL1PK

ZL2AMJ abstained from voting Motion Carried

10/17 Leave of Absence

Nil

10/18 General Business

Nil

10/19 Taranaki Branch 87 AREC Section

Moved that Council approve Taranaki combined Branches move to set up and

AREC section: Moved by ZL1UD 2nd by ZL1TGC Carried

Action point ZL2KH to notify combined Taranaki Branches of Council approval to

set up AREC Section

10/20 Kordia Document

Moved by ZL1TGC 2nd by ZL1UD

That:

1. NZART pays the outstanding amount of $6378.05 to Kordia to clear the

account for the 2009-2010 Co-Location Contract Period. Provided those groups

who previously offered financial assistance towards this (Wellington VHF,

Christchurch, Dunedin) – combined Taranaki Branches have already made

payment, the cost to the Association will be close to zero. If Council accepts this

course of action ZL1TGC will follow up with the Group’s concerned.

2. We accept the offer from World Exchange Communications to pay the COLocation

Contract for the period July 1 2010 to June 30 2011.

3. ZL1TGC will sign the Co-Location Contract with Kordia for a fixed period

ending 30th June 2011 on behalf of NZART. (Kordia have asked for this).

4. NZART Branches in the affected areas be encouraged to make contact with

their local MP and raise the matter of the Kordia site fees and seek support for

on-going free access. A document is being prepared for submissions to the SOE

Minister, Simon Power on behalf of NZART.

5. ZL1TGC will make contact with all affected repeater trustees to confirm they

are happy with the action being taken by NZART on their behalf.

Motion opened for discussion. No discussion to be had

Motion Carried

There being no further business

Meeting closed by president at 8.43 hrs

Topsy Scott

ZL2LS

Minute secretary

04.05.2010