Minutes For NZART Council Meeting
Tuesday 6th July 2010

held on 3820 kHz7:25pm

[Roll Call] at [Official Business].7:30pm

2/1 Roll Call

Chairman: Roy Symon, ZL2KH.

Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

ZL2AMJ Fred Johnson, ZL2HD John Andrews

ZL3TNT Ann Fraser,

Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don Wallace,

Min Sec: Topsy ZL2LS

2/2 Apologies

ZL2MAX ZL4QS Moved ZL1PK Seconded ZL1UD

2/3 Confirmation of Minutes Friday 4th & Monday 7th June 2010

Friday 4th June Moved by ZL1TGC Seconded by ZL1UD Confirmed

Monday 7th June Moved by ZL1PK Seconded by ZL1TGC Confirmed

Action Point Roy to contact Debby re AGM minutes

2/4 Additional Agenda Items

2/5 Action Point from Friday Council meeting June 2010

01: ZL2TDM to discuss with the treasurer if repeater payments should be paid to a separate bank account in order to monitor easier for Council to follow up.

ZL2KH to ask Debby for a recommendation. Ongoing

02: ZL1PK prepare a list of branches and assign to Council within their regions. Complete

03: ZL2HD advise FMTAG of the appointment of ZL1TPH to the FMTAG Committee. Complete

04: Evan plus selected Councillors at his discretion, analyse options available to remote access data required by the treasurer. Ongoing

05: ZL1PK to review all submissions and prepare a summary for the July Council net. This is to be reviewed in 1 month’s time; all councillors to reply to this via email Ongoing

06: ZL2TDM/ZL2KH to inform Branches and members of the branch incentive scheme, via HQIL and branch circular. Complete

07: ZL2TDM purchase gift for ZL2UFI and his XYL. Complete

08: ZL1PK to action once response received from WGN VHF Group re their Constitution. No response to date review in one month’s time. Ongoing

09: ZL2TDM/Evan advise Council all those who have yet to pay their 2010 subscription. To be discussed by email Ongoing

10: ZL1TGC to report progress back to Council regarding Hibiscus Coast Progressing slowly Ongoing

11: ZL2KH to call for volunteers to coordinate and promote the Branch/Club facilities and meetings of amateur radio during the Rugby world cup and place in HQIL. ZL3TNT has volunteered to take this on. Ongoing

12: ZL2TDM advise Nelson Branch and thank them accordingly for their donation in recognition of high achieving examination passes. Complete

Action Points from Monday Council meeting June 2010

13: ZL2TDM Write to conference organizing committee thanking them for a very well run conference with excellent food and great venue. Complete

14: ZL1TGC to receive a promo pack from WIA and other advertising material to assist in putting together an NZART pack for the Association. Complete

15: ZL2TDM to arrange an appropriate venue for a one-day face to face meeting of Council on the 19th February 2011. Complete

16: ZL3TNT to advise the Call Book compiler that Council has approved the production of call book on CD Rom for 2010. Complete

17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with the Registrar of Incorporated Societies and update the web.

Review next month Ongoing

18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and approach various people who could assist with a national examination-training program. Ongoing

19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and submit to the July ‘on air’ council meeting. Ongoing

20: ZL2AMJ to commence updating the NZART examination database and report to Council on progress. Ongoing

21: ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination database is recognized by Council and can be used accordingly for examinations.

Ongoing

22: ZL1TGC to produce policy document for review by Council before publishing, re Digipeaters Ongoing

23: ZL2TDM/ZL2KH all NZART members via HQIL, the Official Broadcast and Break In of the reduced fee structure for ARX services to new amateurs.

Complete

24: ZL2KH advise members all news and council decisions are covered in HQIL. Complete

25: ZL1TGC to advise the President all items he deems necessary to include in the Presidential column for Break In. Complete

26: ZL2HD to email ZL4PLM regarding the NZART web site and his offer of assistance. Complete

27: ZL2TDM to review accommodation for Council and WIA for the 2011 Conference. Ongoing

Misc Action Points

28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training Officer position. Draft Job Description being reviewed. Ongoing

29: ZL1TGC to receive confirmation in writing from World Exchange regarding sponsorship of the Kordia/NZART collocated repeater sites. Complete

2/6 Confirmation of New Members June 2010

Moved:ZL1TGC Seconded : ZL1PK Confirmed

2/7 Ratification of June 2010 Payments

Moved:ZL1UD Seconded ZL1PK Carried

2/8 Monthly Reports

a) QSL Bureau monthly report

Moved ZL1UD Seconded ZL1TGC Carried

b) FMTAG Monthly Report Received

Not voted on due to not having updated version

c) Monitoring Service Report

Moved ZL2HD Seconded ZL1TGC Carried

2/09 Ratification of Payment

Moved that $500 be paid for Mike Newman to appeal Wellington District Plan.

Moved ZL2HD Seconded ZL1TGC

ZL2TDM to make payment of $500 to Mike Newman for the above and forward an invoice to Wellington VHF Group to cover the same. Carried

2/10 Proposed NZART Reflectors – ZL1UD

Motion: That NZART cancels the action point and task of setting up an NZART sponsored Reflector.

Motion moved ZL1UD Seconded ZL3TNT

In Favour 2

Against 4

Motion Lost

2/11 Application for NZART Reflector Moderator – ZL3AI

Action Point: ZL2TDM: Debby to acknowledge receipt of the application for the above and let him know this is still pending.

Action Point: ZL2HD: To do up a Procedure / Policy for appointment of new officers

2/12 Midland Councillor Vacancy – ZL2KH

Moved ZL1UD Seconded ZL1PK Moved “that the Vacancy be filled”.

In Favour 5

Against 2

Motion Carried

All councillors to have names put forward by email within 24hrs to ZL2KH

2/16 Information Papers

a) Otago Branch proposal for NZART HQ

Action Point ZL2HD: To do a draft letter of reply and send around council by email for comment

2/17 Leave of Absence

Nil

2/18 General Business

@NZART email

Most councillor’s @NZART emails are working okay and have been for some time

Action Point: ZL2KH to contact Jamie and ask to re- instate his email.

There being no further business President ZL2KH closed the meeting at 20.35 hrs

ZL2LS

Topsy Scott

Minute Secretary