Minutes For NZART Council Meeting Tuesday 6th July 2010
held on 3820 kHz7:25pm
[Roll Call] at [Official Business].7:30pm
2/1 Roll Call
Chairman: Roy Symon, ZL2KH.
Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson
ZL2AMJ Fred Johnson, ZL2HD John Andrews
ZL3TNT Ann Fraser,
Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don Wallace,
Min Sec: Topsy ZL2LS
ZL2MAX ZL4QS Moved ZL1PK Seconded ZL1UD
2/3 Confirmation of Minutes Friday 4th & Monday 7th June 2010
Friday 4th June Moved by ZL1TGC Seconded by ZL1UD Confirmed
Monday 7th June Moved by ZL1PK Seconded by ZL1TGC Confirmed
Action Point Roy to contact Debby re AGM minutes
2/4 Additional Agenda Items
2/5 Action Point from Friday Council meeting June 2010
01: ZL2TDM to discuss with the treasurer if repeater payments should be paid to a separate bank account in order to monitor easier for Council to follow up.
ZL2KH to ask Debby for a recommendation. Ongoing
02: ZL1PK prepare a list of branches and assign to Council within their regions. Complete
03: ZL2HD advise FMTAG of the appointment of ZL1TPH to the FMTAG Committee. Complete
04: Evan plus selected Councillors at his discretion, analyse options available to remote access data required by the treasurer. Ongoing
05: ZL1PK to review all submissions and prepare a summary for the July Council net. This is to be reviewed in 1 month’s time; all councillors to reply to this via email Ongoing
06: ZL2TDM/ZL2KH to inform Branches and members of the branch incentive scheme, via HQIL and branch circular. Complete
07: ZL2TDM purchase gift for ZL2UFI and his XYL. Complete
08: ZL1PK to action once response received from WGN VHF Group re their Constitution. No response to date review in one month’s time. Ongoing
09: ZL2TDM/Evan advise Council all those who have yet to pay their 2010 subscription. To be discussed by email Ongoing
10: ZL1TGC to report progress back to Council regarding Hibiscus Coast Progressing slowly Ongoing
11: ZL2KH to call for volunteers to coordinate and promote the Branch/Club facilities and meetings of amateur radio during the Rugby world cup and place in HQIL. ZL3TNT has volunteered to take this on. Ongoing
12: ZL2TDM advise Nelson Branch and thank them accordingly for their donation in recognition of high achieving examination passes. Complete
Action Points from Monday Council meeting June 2010
13: ZL2TDM Write to conference organizing committee thanking them for a very well run conference with excellent food and great venue. Complete
14: ZL1TGC to receive a promo pack from WIA and other advertising material to assist in putting together an NZART pack for the Association. Complete
15: ZL2TDM to arrange an appropriate venue for a one-day face to face meeting of Council on the 19th February 2011. Complete
16: ZL3TNT to advise the Call Book compiler that Council has approved the production of call book on CD Rom for 2010. Complete
17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with the Registrar of Incorporated Societies and update the web.
Review next month Ongoing
18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and approach various people who could assist with a national examination-training program. Ongoing
19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and submit to the July ‘on air’ council meeting. Ongoing
20: ZL2AMJ to commence updating the NZART examination database and report to Council on progress. Ongoing
21: ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination database is recognized by Council and can be used accordingly for examinations.
22: ZL1TGC to produce policy document for review by Council before publishing, re Digipeaters Ongoing
23: ZL2TDM/ZL2KH all NZART members via HQIL, the Official Broadcast and Break In of the reduced fee structure for ARX services to new amateurs.
24: ZL2KH advise members all news and council decisions are covered in HQIL. Complete
25: ZL1TGC to advise the President all items he deems necessary to include in the Presidential column for Break In. Complete
26: ZL2HD to email ZL4PLM regarding the NZART web site and his offer of assistance. Complete
27: ZL2TDM to review accommodation for Council and WIA for the 2011 Conference. Ongoing
Misc Action Points
28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training Officer position. Draft Job Description being reviewed. Ongoing
29: ZL1TGC to receive confirmation in writing from World Exchange regarding sponsorship of the Kordia/NZART collocated repeater sites. Complete
2/6 Confirmation of New Members June 2010
Moved:ZL1TGC Seconded : ZL1PK Confirmed
2/7 Ratification of June 2010 Payments
Moved:ZL1UD Seconded ZL1PK Carried
2/8 Monthly Reports
a) QSL Bureau monthly report
Moved ZL1UD Seconded ZL1TGC Carried
b) FMTAG Monthly Report Received
Not voted on due to not having updated version
c) Monitoring Service Report
Moved ZL2HD Seconded ZL1TGC Carried
2/09 Ratification of Payment
Moved that $500 be paid for Mike Newman to appeal Wellington District Plan.
Moved ZL2HD Seconded ZL1TGC
ZL2TDM to make payment of $500 to Mike Newman for the above and forward an invoice to Wellington VHF Group to cover the same. Carried
2/10 Proposed NZART Reflectors – ZL1UD
Motion: That NZART cancels the action point and task of setting up an NZART sponsored Reflector.
Motion moved ZL1UD Seconded ZL3TNT
In Favour 2
2/11 Application for NZART Reflector Moderator – ZL3AI
Action Point: ZL2TDM: Debby to acknowledge receipt of the application for the above and let him know this is still pending.
Action Point: ZL2HD: To do up a Procedure / Policy for appointment of new officers
2/12 Midland Councillor Vacancy – ZL2KH
Moved ZL1UD Seconded ZL1PK Moved “that the Vacancy be filled”.
In Favour 5
All councillors to have names put forward by email within 24hrs to ZL2KH
2/16 Information Papers
a) Otago Branch proposal for NZART HQ
Action Point ZL2HD: To do a draft letter of reply and send around council by email for comment
2/17 Leave of Absence
2/18 General Business
Most councillor’s @NZART emails are working okay and have been for some time
Action Point: ZL2KH to contact Jamie and ask to re- instate his email.
There being no further business President ZL2KH closed the meeting at 20.35 hrs
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