NZART Council Meeting Minutes
Friday 4^th June 2010

NZART Council meeting held at the Park Lane Motor Lodge, commencing 08:30.

12/1 Roll Call

Chairman: ZL2KH Roy Symon

Council: ZL1UD Tony Case, ZL1TGC Vaughan Henderson, ZL1PK Phil King

ZL2HD John Andrews, ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley

ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

ZL4QS John Lochhead

Min Sec: ZL2TDM Debby Morgan

Treasurer: Evan Sayer,

12/2 Apologies

Nil

12/3 Confirmation of Minutes May 4th 2010 meeting

Moved ZL1PK Seconded ZL1UD Carried

12/4 Additional Agenda Items

- Letter from Stuart Watchman ZL2TW

- World Cup 2011 – ZL2AMJ

- Letter from Nelson Branch – ZL2LS

- Kordia Report – ZL1TGC

12/5 Action Points:

Face to face meeting in February 2010

1: ZL2HD to review the financial processes involved with repeater payments.

Complete

AP ZL2TDM to discuss with the treasurer if repeater payments should be paid to a separate bank account in order to monitor easier for Council to follow up.

5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for the members only Reflector. If no one is found the reflector will not be established. Complete

No-one interested

6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material, and perhaps liaise with David ZL1DK to assist. Ongoing

Discuss on Monday after AGM.

11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA book on the Foundation license. Complete

ZL2KH confirmed, WIA will only allow supplementary pages to their existing Foundation license publication. Nothing may be altered in the present book.

13: ZL3TNT to present final recommendation on how to improve membership

from Fred’s papers as presented. Complete

18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure,

and circulates to Council for approval. Complete

19: ZL2HD to contact and liaise with Evan regarding all items of expenditure of the Association and report to Council, for further discussion at the June meeting of Council. Complete.

ZL2HD advised he had prepared a spreadsheet of expenses, however had not liaised with Evan on this. The most significant costs incurred are grouped as follows: HQ, Break In and Council Expenditure. These are now a separate agenda item and will be discussed on Monday of this conference weekend.

12/6 Confirmation of new Members – May Statistics

Moved ZL1TGC Seconded ZL1PK Carried

AP ZL1PK prepare a list of branches and assign to Council within their regions.

12/7 Ratification of May Payments & Actuals versus Budget

Moved ZL3ADF Seconded ZL1UD Carried

12/8 Reports

a) QSL Bureau Report April/May – ZL2RR

b) AREC Financials

c) Monitoring Service

Moved ZL3ADF Seconded ZL2HD Carried

d) FMTAG

Moved: That Council approves the FMTAG submission as a final

recommendation subject to normal notification procedures.

Moved ZL2HD Seconded ZL3ADF Carried

12/9 Finance

Budget – Consideration of 2011 Budget

Considerable discussion with the following decision:

Motion: That NZART make a contribution to Peter Lake ZL2AZ of

$1000.00, to assist with expenses incurred while attending APG3.

Moved ZL1TGC Seconded ZL4QS Carried

unanimously.

b) Subscriptions (Increased in Blenheim 2004 from $90 to $95, rebate of

$15 applied if paid by 30th November further updated in 2008 with only

$10 rebate applicable)

Motion: That 2011 subscription 2011 remain the same at $95 with a

rebate increase of $15 if paid by 30 November 2010.

Moved ZL2HD Seconded ZL1UD Carried

12/10 Conference

a) Quorum Total membership) 1716

Quorum (2/3 of Trans Membership) 1132

President’s and Secretary’s assistants.

President’s – Vaughan ZL1TGC Secretary’s - Evan Sayer

Motion: That NZART cover the cost of morning tea for those 5 persons

who have only registered for the AGM.

Moved ZL2AMJ Seconded ZL1TGC Carried

12/11 Amateur of The Year

Amateur of the year is Peter Aikin Zl1TX as approved by the Association

President Roy Symon ZL2KH.

Motion: That a supply of 10 rimu veneer shields be purchased for the

Amateur of the year award at a cost of $492.18 inclusive of GST.

Moved: ZL1UD Seconded ZL 2HD Carried

Motion: That the Amateur of the Year award be funded from the Non

Sponsored Award Fund.

Moved: ZL2KH Seconded ZL1UD Carried

12/12 Full review of Officer positions - ZL1UD

Webster Malcolm & Kilpatrick (Solicitors) have advised they are willing to

assist on occasion where legal guidance may be required. Council resolved at

the February Face to face meeting that the sum of $5,000.00 be included in

the budget to assist if legal advice is sought.

All current Officers were reappointed.

12/13 Best Examination Result – ZL2TDM

Motion: That best examination result goes to Ethan Brown ZL1AE

Raglan Branch 59/60 Born 1991 – 18 years to be awarded with an ARRL

2010 Handbook.

Merit award to Jason Light ZL3LD Christchurch Branch 45/60 Born 1998

– 11 years – to be awarded the ARRL 2010 handbook.

Moved: ZL2HD Seconded ZL3ADF Carried

12/14 Rothschild Cup – most number of successful exam passes

Nelson Branch 14 successful passes.

12/15 Ashburton Branch 01 Constitution.

Motion: That Council approves the amendments to the Ashburton

Branch constitution as submitted.

Moved: ZL3TNT Seconded ZL3ADF Carried

12/16 “Remits 2 and 6”

Nil action

12/17 2.4 GHz Issues ZL1TPH/ZL4PLM

Motion: Council advise FMTAG, they see no objection to a weak signal

band between 2396 – 2400 MHz

Moved ZL1TGC Seconded ZL1UD Carried

12/18 Examination Supervisors

Motion that David Bray ZL2BA, Neil Richardson ZL2UN, Paul Greenwood

ZL2GRE, be appointed as Examination Supervisors for Masterton

Branch 46.

Moved: ZL1UD Seconded ZL3TNT Carried:

12/19 FMTAG Committee

Application from ZL1TPH to join the FMTAG committee.

Motion: That NZART Council approve with thanks, the application from

ZL1TPH to join the FMTAG committee for a trial period of 6 months.

Moved: ZL1PK Seconded ZL3TNT Carried

ZL2HD abstained, ZL2AMJ, ZL2MAX against.

AP ZL2HD advise FMTAG of the appointment of ZL1TPH to the FMTAG

Committee.

12/20 NZART Headquarters Location – ZL2TDM

Motion: Council resolved to remain in the same location as NZART

headquarters is currently in the interim. Until a suitable lower cost

option becomes available. This to be completed by 1 August 2012.

Moved ZL3TNT Seconded ZL1PK Carried

Motion: Appoint Evan to lead a project team to resolve software issues

regarding remote access to data.

Moved ZL1PK Seconded ZL2MAX Carried

AP Evan plus selected Councillors at his discretion, analyse options

available to remote access data required by the treasurer.

12/21 Results of members ideas for the future of amateur radio.

AP ZL1PK to review all ideas and prepare a summary for the July meeting

regarding the submissions.

Motion: That NZART implement a Membership drive at Branch level, with

an incentive of 50% of the first years subscription going back to

Branches who sign up new members. This also includes members that

have not been NZART members within the last 5 years.

Moved: ZL2AMJ Seconded ZL4QS Carried unanimously

AP ZL2TDM/ZL2KH to inform Branches and members of the branch incentive

scheme, via HQIL and branch circular.

12/22 Promo Brochure, thank you gift to Mark and Karen – ZL2TDM

Motion: that a gift voucher of $100 be purchased to thank Mark & Karen

Gooding for the work they have done on the NZART promotional

brochure.

Moved ZL1TGC Seconded ZL1PK Carried

AP ZL2TDM purchase gift for ZL2UFI and his XYL.

12/23 Wellington VHF Constitution – ZL1PK

AP ZL1PK to action once response received from WGN VHF Group re their

Constitution.

12/24 IARU Committee Background paper

Not Required

12/25 ALO report to Council

Submitted and included as an appendix to these minutes.

12/26 Membership Renewal

Council will contact all those members who have yet to pay their 2010

subscription.

AP ZL2TDM/Evan advise Council all those who have yet to pay their 2010

subscription.

12/27 Letter from Hibiscus Coast Branch – ZL1UKB

ZL1TGC working in conjunction with ZL2AMJ on a positive outcome to ensure

Roger Smith can gain his amateur radio certificate.

AP ZL1TGC to report progress back to Council.

12/28 Letter from Stuart Watchman ZL2TW

To be discussed Monday.

12/29 World Cup 2011 – ZL2AMJ

AP ZL2KH to call for volunteers to coordinate and promote the Branch/Club

facilities and meetings of amateur radio during the Rugby world cup and place

in HQIL.

12/30 Letter from Nelson Branch – ZL2LS

Motion: Council approves the donation of a cup/trophy by the Nelson Branch to acknowledge best examination results of all age groups.

Moved ZL1UD Seconded ZL2HD Carried

AP ZL2TDM advise Nelson Branch and thank them accordingly for their donation in recognition of high achieving examination passes.

12/31 Kordia Report – ZL1TGC

ZL1TGC updated Council on the Kordia situation. Site access was to have been reinstated, anyone having concerns on this to contact Vaughan. The Co-location Agreement has been signed with a copy being held at NZART HQ. Approach being made to SOE Minister Simon Power to see if free amateur hosting can be retained.

ZL2HD moved a vote of thanks to ZL1TGC for all his work. Received with acclamation.

12/32 Call Book on CD 2010

Refer to Monday

12/35 Information papers

a) R 3 IARU Press Release – noted

Meeting closed at 1805.