Minutes of NZART Council
20th & 21st February 2010

The Face to Face Meeting held at Silverstream Retreat commencing 10am

9/2 Roll Call

Chairman: Roy Symon ZL2KH

Council: Tony Case ZL1UD,Vaughan Henderson ZL1TGC, Phil King ZL1PK John Andrews ZL2HD, Fred Johnson ZL2AMJ, Max Wheatley ZL2MAX Ann Fraser ZL3TNT, John Hirtzel ZL3ADF John Lochhead ZL4QS

Minute Sec: ZL2TDM

President Roy ZL2KH called for a minute silence in memory of Gerry Kilpatrick, ZL1BBS.

9/3 Apologies:

Evan Sayer

Confirmation of Minutes December 2009

Moved ZL1PK Seconded ZL1UD Carried

9/4 Confirmation of New Members

December 2009/January 2010

Moved ZL1UD Seconded ZL3TNT Carried

9/5 Ratification of Dec 2009/Jan 2010 Payments

Moved ZL1TGC Seconded ZL3TNT Carried

9/6 Action points

988:3/23 ZL2HD

To write paper regarding returning repeaters to Branches. Complete

Motion:

That the current system of repeater licensing remains in place and that any new licenses should be encouraged to be in rhe name of NZART.

Moved ZL2HD Seconded ZL2AMJ Carried

Action: ZL2HD to review the financial processes involved with repeater and beacon payments.

960:9/12 ZL1TGC

To approach Kordia to sign the agreement, get an invoice and then for us to negotiate the price down after removing equipment from Mt Cargill. ZL1TGC will email Council with further updates and estimated monthly costs. Continuing

Motion:

That we advise KORDIA, that NZART is unable to sign contract # LS003TA in its current form

Moved ZL4QS Seconded ZL1UD Carried

Action: ZL1TGC to advise KORDIA of NZART Council’s decision

Action: ZL1TGC/ZL2KH undertake to inform Branches, National System and the trustees of the affected sites of the decision re KORDIA.

Action Points from Monday Council meet Hastings 09

980:1/12 ZL1TGC

Update to Implementation of Entry Level License

ZL1TGC thanked ZL1UD for his help preparing the paper as presented to Council on the Foundation License.

ZL1TGC recommended adoption of the WIA literature on this license grade with necessary amendments to customise for New Zealand use.

Action: ZL2KH to discuss any copyright issues that may arise from utilising the WIA book on the Foundation license.

The following were agreements reached from the document and recommendations submitted by ZL1TGC.

Council also agreed that on completion of this exam, the call sign will terminate after 2 years.

Council agreed the use of ZL0 with 1 – 4 letters be allocated for call signs.

Council agreed not to have specific bands included in the article that is to be written in Break In on this license.

Council agreed to use the existing list of examination supervisors, who must also be certified in the practical area required as part of the license.

Action Points from October Council meet 09

990:6/10 ZL2TDM

To send Auckland Branch Constitution to Gerry in word Format for him to check over. Complete

Moved that the amendments as submitted be accepted. ZL3ADF, Seconded ZL1PK Carried

Action: ZL2TDM to advise Branch of Council’s approval for amendments to the Auckland Branch Constitution

993:6/13 (b) ZL2KH

To liaise with the webmaster and consider options for a member’s only reflector. Council posed the question – does NZART need a reflector? The following Motion was put:

That NZART establish a members only reflector

Moved ZL1TGC Seconded ZL1UD Carried

ZL1UD and ZL3ADF against the motion.

Action: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for the members only Reflector. If no one is found the reflector will not be established.

994:6/14 ZL2KH

WGN VHF Group Constitution to Bruce for his comments. Council noted it would have been nice for them to have seen the amended Constitution from Wellington VHF before it was submitted to the Registrar of Incorporated Societies Office.

Motion:

Council agreed that the constitution as submitted by Wellington VHF Group be returned to them as it is contradictory to the NZART Constitution.

Moved ZL4QS Seconded ZL1UD Carried

ZL2HD and ZL2AMJ Abstained.

Action: ZL1PK return the Wgn VHF Constitution requesting they

1)… remove the wording in 12 [c]… after ‘on any matter’

2)… and it requires full membership of NZART

3)…that was submitted to the Registrar of Incorporated Societies without NZART Council approval or legal opinion.

Action Points from December Council meet 09

995:8/14 ZL2KH

To request AREC ND report on 5MHz Frequency. Complete

990:7/13(a)

ZL2TDM to report progress of the promotional sub committee at the face to face meeting in February New action point

Action: ZL1TGC to contact Topsy ZL2S regarding progress on promotional material, that she and David ZL1DK have prepared.

9/7 Monthly Reports

a) QSL Bureau monthly Nov/Dec Jan/Feb report

b) FMTAG Monthly Report

c) AREC Financial report

d) Monitoring Service December report

e) Break In Editors Report December 2009

All monthly reports were accepted as presented.

Moved ZL1UD Seconded ZL3TNT Carried

9/7 Annual Reports

1) Presidents Annual Report Part 1 and 2 ZL2WP/ZL2KH

2) Business Manager’s Annual Report – ZL2TDM

3) Examinations Coordinator/ARX Annual Report – ZL2TDM

4) AREC ND Annual report

5) FMTAG recommendations

Council moved that all Repeater and beacon Invoices are to be addressed to the Branch Secretary.

Moved ZL1TGC Seconded ZL2HD Carried

6) Break In Editor – ZL3IB

7) QSL Bureau – ZL2RR

8) Monitoring Service – ZL1GWE

9) Officer Liaison report – ZL1UD

10) Webmaster Annual Report – ZL2NN

11) Headquarters Info Line – ZL2NN

12) Break In Advert Manager/Call Book report – ZL2AHB

13) Official Broadcast – ZL2BHF

14) Awards manager – ZL3GX

15) Contest Manager –ZL1BHQ

16) ARISS – ZL2JS

17) Radio Science Education Trust – ZL3IB

18) Administration Liaison Officer – ZL2TLL

19) Local Government Liaison Officer – ZL1BNB

20) IARU Liaison annual report – ZL4QS

All annual reports were accepted as presented

Moved ZL3TNT Seconded ZL3ADF Carried

9/8 Ratification of February 2010 Payments

Moved ZL1TGC Seconded ZL2HD Carried

Evan to analyse costs within the budget and reduce where he feels savings can be made.

Action: ZL2HD to contact and liaise with Evan and report to Council monthly, for further discussion at the June meeting of Council.

9/9 Waikato VHF (81) Branch Constitution

In the absence of a legal representative, Council acknowledged and approved the amendments to their Branch Constitution.

Motion: That Council accepts the Constitution as submitted by Waikato VHF Group.

Moved ZL1UD Seconded ZL3ADF Carried

Action: ZL1PK advise Waikato VHF Group, that Council has accepted the amended Constitution with a note to reconsider extending periods in 6.6.1.

9/10 Break In costs – Kinetic Pricing

Motion:

That NZART accept the cost increase as proposed by Kinetic, the Break In mailing contractors.

Moved ZL3ADF Seconded ZL1UD Carried

9/11 Contest Manager applications –
Simon Lewis ZL4PLM and Frank Hunt ZL2BR

Motion:

That Frank Hunt ZL2BR be appointed to the Officer position of Contest Manager.

Moved ZL1TGC Seconded ZL1UD Carried

Action: ZL2TDM Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the Contest Managers position.

9/12 VHF-UHF Records Keeper –
Simon Lewis ZL4PLM

Motion:

That Simon Lewis ZL4PLM be appointed to the officer position of VHF – UHF Records Keeper.

Moved ZL3ADF Seconded ZL2HD Carried

Action: ZL2TDM Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record Keepers position.

9/13 Application for Examiners

Owen Pimm ZL3GM

Tony Buckland ZL3HAM

Edwin Musto ZL1BBO

Janet Musto ZL1JAN

Council approved the appointment of the above members to the position of Examination Supervisor.

Moved ZL2AMJ Seconded ZL3TNT Carried

Motion:

That the NZART ARX ZL2TDM be given discretion to remove fees relating to call sign applications where necessary.

Moved ZL2KH Seconded ZL2AMJ Carried

9/14 IARU – ZL1PK

Recommendations from IARU minutes Oct 2009

Special Action:

Motion

That we take special note of the presentation made to Bob Knowles ZL1BAD on behalf of all IARU Societies at the Conference and that we publish the citation in Break In.

moved: ZL1PK, seconded ZL1UD:

Action: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob Knowles by the IARU

Recommendation WG1-1

We already have a streamlined process for licensing unless we move towards a complication of the process. However we need to increase our promotional activities.

Motion

That we expedite the appointment of the Publicity and Marketing Officer to permit an increase in our promotional activities.

moved: ZL1PK, seconded ZL1UD:

Action: ZL4QS/ZL3ADF to contact ZL3IB in regard to placing an advertisement for publicity and marketing officer

Recommendation WG1-3

This appears to be an ideal task for the Publicity and Marketing Officer.

Motion

That the booklet “Ethics and Operating Procedures for the Radio Amateur” be referred to the Publicity and Marketing Officer for suitable action.

moved: ZL1PK, seconded ZL1UD:

Recommendation WG2-2

Motion

That these frequencies be publicised to our members through Break In.

Moved: ZL1PK, seconded ZL1UD:

Band plans – the existing IARU R3 Bands were reviewed and some suggested changes were made that FMTAG need to assess for application to our plans. I have listed these all below with one motion covering those that need action.

WG2-14 Recommendation:

Noting that JARL and WIA have created band plans for the 135.7 kHz to 137.8 kHz band, that a regional ban plan be created by and circulated by the secretariat. That entire band should be planned for Narrow Band and CW.

WG2-15 Recommendation:

The current 1.8 MHz band plan was noted without change.

WG2-16 Recommendation:

That the 3.5 MHz band plan be amended to include the Emergency Centre of Activity Frequency is 3.600 MHz band plan (all modes + or – 5 kHz)

WG2-17 Recommendation:

That the 7 MHz band plan be amended to reflect the Co-Primary allocation 7.1 – 7.2 MHz band plan. The Secondary allocation is changed to 7.2 – 7.3 MHz (already done by NZART). That 7.110 MHz be included in the band plan as the Emergency Centre of Activity Frequency (all modes + or – 5 kHz)

WG2-18 Recommendation:

That the status Quo remains – that the 10.0 MHz band plan remains the same.

WG2-19 Recommendation:

That the 14 MHz band plan be amended to include the Emergency Centre of Activity Frequency 14.300 MHz (all modes + or – 5 kHz).

WG2-20 Recommendation:

That the 18 MHz band plan be amended to include the Emergency Centre of Activity Frequency 18.160 MHz (all modes + or – 5 kHz).

WG2-21 Recommendation

That the 24 MHz band plan, no changes have been identified.

WG2-22 Recommendation:

That the 21 MHz band plan be amended to include the Emergency Centre of Activity Frequency 21.360 MHz (all modes + or – 5 kHz).

WG2-23 Recommendation:

That the 70cm band plans be revised to include the notation that is a Secondary allocation.

WG2-24 Recommendation:

In respect to the 6m, 2m and 1.2 GHz band plans, no changes have been identified.

Motion

That the recommendations WG2-14, WG2-16, part WG2-17, WG2-19, WG2- 20, WG2-22, and WG2-24 regarding band plan changes be passed to FMTAG for action.

Moved ZL1PK, seconded ZL1UD:

Action: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to FMTAG for consideration, comment and subsequent action if required.

Recommendation WG2-7

Motion

That Council ensure that our EMC and Monitoring Service officers are encouraged to participate in BPL/PLT standard setting groups that may exist in NZ.

Moved ZL1PK, seconded ZL1UD:

Recommendation WG2-1

Motion

That AREC be requested to advise through the NZART IARU Liaison Officer of the situation in NZ regarding Disaster Communications and also to provide the ongoing reports requested.

Moved ZL1PK, seconded ZL1UD:

If any members are interested, they can request the Council Paper on this topic.

Recommendations WG1-9 to WG1-13

Motion

That recommendations WG1-9 to WG1-13 be noted and the congratulations of our members by the IARU R3 be publicised in Break In.

Moved ZL1PK, seconded ZL1UD

Recommendations WG1-4 and WG1-5

Motion

That the recommendations WG1-4 and WG1-5 be noted for action in the future.

Moved ZL1PK, seconded ZL1UD

All motions as put were approved and carried by Council. Subscription Rate & Draft IARU R 3 Budget Advice had been received from IARU region 3 detailing that from this subscription year, all subscriptions are to be paid in Japanese Yen, not US dollars as previously paid.

Motion:

1) That NZART’s membership of IARU and IARU Region 3 continue should any forthcoming NZART financial changes be found to be necessary.

2) That the Editor of Break In be asked to continue to use the prepared IARU promotional slides provided by Peter Lake ZL2AZ, where conveniently possible.

3) That NZART Council note the cost-per-head figures for NZART IARU membership and makes the appropriate preparations for the New Zealand delegation to WRC – 12 to include a representative from the Amateur Service should this be found to be required.

Moved ZL2AMJ Seconded ZL3ADF Carried

9/15 2.4 MHz Bandplan ZL4PLM

Council noted the email report from FMTAG Secretary ZL2TAR regarding the probable re-assignment of the band 2300 to 2400GHz to next generation cell services at a future WRC.

Action: ZL1TGC to advise ZL4PLM of the FMTAG report re 204MHz

9/16 AREC National Director

The AREC National Director ZL2TFZ addressed the meeting, advising it is not appropriate for the new SAR Trust to assist with funding the National System Repeaters. AREC requires a new training officer, which Jeff is looking into at present. AREC are also looking into the production of new ID cards, as they have all now expired. In future these may not include an expiration date..

9/17 Remits

Council noted that the Wellington VHF Group, Branch 74 had agreed to withdraw both of their remits as these had been actioned by Council.

Remit 1

Lower Hutt Branch 18 Remit Nov 2009 Non - Transmitting

“That the ARX services shall be free to NZART members”

Remit 2

Upper Hutt Branch 63 Dec 2009 Non - Transmitting

That NZART Council undertake a revision of the purpose of the Family Membership Subscription with a view to ensuring that only the principal or primary member has the right to vote in the Executive Elections for NZART President and Council.

Remit 3 Hastings Branch 13 Remit adopted

"That NZART request that the MED release the X, Y and Z two and three suffix amateur callsigns for general use by amateurs. One letter suffix X, Y and Z callsigns should be issued under the existing restrictions that apply for all other single letter suffix callsigns".

Motion 1

That NZART Council instruct the ALO to commence discussions with RSM on the release of X, Y and Z series suffixes for use by NZ Amateurs

Moved ZL1UD Seconded ZL2AMJ Carried

Motion 2

That NZART Council advise Hastings Branch 13 that Council has instructed the ALO to commence discussions with RSM regarding the release of X, Y, and Z suffixes and ask them to withdraw the remit.

Moved ZL1UD Seconded ZL1TGC Carried

The remit will be published in Break In with a note from Council that it has been adopted and no vote will be necessary.

Action: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3 for action, therefore voting will not be required.

REMIT 4 Hastings Branch 13 Non - Transmitting

"That Council seek a mandate from the full membership before proceeding with the implementation of an entry level licence"

Remit 5 Hamilton Branch 12 Non - Transmitting

That upon adoption of this remit, Branches hosting Conference are instructed to schedule the AREC AGM/Forum on Saturday afternoon following the NZART AGM.

Remit 6 NZART Council Transmitting

That NZART Constitution papa 2.5 amended to read as follows:

2.5 There shall be two classes of non-transmitting member of the Association:

a) Individual Non-transmitting members who have the same rights as Transmitting members, except:

(i) They have no right to hold or be nominated for any elective office

(ii) They have no right to vote on any remit to amend the Constitution

(iii) Except as provided for in paragraph 6.4b, they have no right to vote at a general meeting or in a referendum on any matter which affects only the rights or special interests of Transmitting members.

b) Family Non – Transmitting Members who have no right to vote on any matter or the right to hold or be nominated for any elective office.

Action: ZL1TGC to add Council Comment to remits as required and submit all remits to Break-In via ZL3ADF.

9/18 Administration Liaison Officer

The ALO Don Wallace ZL2TLL addressed the meeting and spoke to his report:

500 kHz (or 600 metres)

• New GURL was gazetted on Thursday – we should publicise this “win”.

• Peter Lake proceeding with international allocation – usage info needed

• Musick Point will need to apply for licence ($$$) for their 487 kHz transmitter

6 Metres – Planning for Digital Television and New Uses

• MED planning to give amateurs (sometime between 2012 and 2015)

• 50 – 51 MHz: radio amateur non-television use on an exclusive basis

• 51 – 54 MHz: radio amateur non-television use on a shared basis.

432 MHz – Spectrum Options for Control Channels in Wireless Cameras

No specific allocation - MED will continue to license controls on a co-ordinated basis within existing band plans and in compliance with the technical requirements of the bands.

Channel 39 – Planning for Digital Television and New Uses

• Short Term - need to re-licence all ATV repeaters until DSO:

o Radio licences replaced by spectrum licences which will cease at DSO

o Statutory declaration from NZART required that licence being used

• Long Term – MED Plan to give us spectrum around 50 MHz – see table

 

	Channel 39	Another UHF TV Channel	50 MHz Allocation	No Allocation
Repeater antennas	No Change	No Change (Ch37 - 41) or New Antenna	New Antennas New Towers	Use another broadcasters $
RF equipment	No Change	Retuning	New RF	Use another broadcasters $
Multiplex	Amateur (new)	Amateur (new)	Amateur (new)	Use another broadcasters $
TV Generation	No Change	No Change	No Change	No Change
Receiver requirements	DTV receiver	DTV receiver	VHF convertor DTV receiver	DTV receiver
Propagation	Std UHF TV	Std UHF TV	Long distance Tx/Rx antenna b/w issues	Std UHF TV
Linking	Amateur	Amateur	Amateur	Commercial $

900 MHz – Band Re-planning

• Waiting for MED to report back.

Access to Call Sign Information

• Web services functionality being put in place,

• NZART involvement from April onwards,

• 3 potential options for Amateur access:

o Direct Excel spreadsheet

o Direct programmatic access (for call book)

o Programmatic access from NZART website

AREC ZK Callsigns

• Need to make sure AREC is putting call signs into SMART

Foundation Licence

• Ministry sympathetic - awaiting instructions from Council

Repeater and Beacon Licensing Fees

• Review on hold for a couple of years.

Proposed changes to PIB 45 and PIB 46 to be publicised next month

• PIB 45: New Document giving ARX Prerequisites & Examination Requirements

• PIB 46: Requiring photographs on certificates, clarifying Niue & Tokelau call signs and consequential changes from publication of PIB 45

• NZART input will be required.

9/19 Council Comment Break In – ZL1UD

Council Comments is to be removed and only used where significant issues need to be addressed/advised to members.

Moved ZL1UD Seconded ZL3ADF Carried

9/20 Arthur Godfrey Memorial Award

Council approved the member as submitted for the Jumbo Godfrey award.

Moved ZL3TNT Seconded ZL1UD Carried

9/21 NZART Improvements suggestions from Simon Lewis ZL4PLM

Council acknowledged the many comments and suggestions submitted by ZL4PLM and wished to thank him for his input which they would take on board as/when possible.

Action: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he has submitted to Council asking to list areas on the web site, areas that could change.

9/22 Officer reappointments – ZL1UD

Council agreed to keep the 6m Officer appointment in place until analogue TV

switches off.

Council asked what Gary Hinson is a Dr of – ZL1UD to action.

All agreed that if someone is holding an officer position within NZART, they

must be a fully paid up financial member.

9/23 Membership Categories – ZL2TDM

ZL3ADF proposed a motion: that Family memberships be abolished – this lapsed due to no seconder.

Council moved the following: that should more than one person belong to this category, then the spouse of the life member should become a primary Transmitting member, with any further family membership applied to the others who reside at the same address.

Life member = $0.00

Spouse of Life Member = $45

First additional Member = $45

Moved ZL2HD Seconded ZL3TNT Carried

This amount is subject to change if/when subscriptions change

Council further agreed to write a remit to remove voting rights of all Family

Non-Transmitting members

Moved ZL2HD Seconded ZL1PK Carried

Overseas Membership

Cost of Overseas Air Mail Family membership = $150

Moved ZL1TGC Seconded ZL4QS Carried

Council moved:

That concessionary rate membership be abolished.

Moved ZL2HD Seconded ZL1PK Carried

Action: ZL2TDM write to all members currently in the concessionary membership category, inviting them to pay monthly instalments for their subscription.

9/24 Delay in VHF Contest Results- ZL4PLM

Action: ZL1TGC to advise Simon ZL4PLM of issues surrounding the lack of contest results being published.

9/25 Stolen Equipment Register – ZL2KH

Motion: That due to issues surrounding the stolen equipment register, and the lack of updated information, this position will be abolished. Members need to be advised.

Moved ZL2AMJ Seconded ZL3TNT. Carried

Action: ZL2KH to advise the membership that the Stolen Equipment Register is being discontinued.

9/26 Documents for Web Page

Not required.

9/27 WIA Centennial

Council moved that ZL2KH will attend the WIA centenary celebrations in May. Costs incurred for airfares will be funded by NZART.

Moved: That NZART cover all travel costs for the NZART President to attend the WIA Centennial Celebrations.

Moved ZL2AMJ Seconded ZL1UD Carried

9/28 Travel to Auckland Conference

ZL2KH advised that each Councillor is responsible for their travel arrangements and will be reimbursed accordingly. Council meeting will commence at 9am Friday morning 4th June. Council meeting will be required up to lunch time on Monday 7th June.

9/29 Alternate methods for Council Net – ZL3TNT

ZL2KH thanked Ann for her excellent information on various options to hold Council net. All agreed to trial Alcatel conference calling for the April meeting if free.

Action: ZL2HD to investigate conference calling with Alcatel for April meeting. Further consideration may be given to Echolink if conference calling not possible.

Action: ZL3TNT to review Echolink if Conference Calling is not possible for the Council meeting.

9/30 Collection of Debt for Break In advert for caps

Motion: the amount outstanding by Call Sign Caps company be written off, with no further advertising being accepted for inclusion in Break In.

Moved ZL1TGC Seconded ZL2MAX Carried

9/31 APRS Working Group – do we need to set one up

Council agreed a working group was not required for APRS.

9/32 Membership Promotion – ZL2AMJ

Motion to adopt recommendation by ZL2AMJ

That NZART Council adopts where possible and appropriate, the preferred term ‘prospective member’ for persons yet to join the Association.

Moved ZL2AMJ Seconded ZL3TNT Carried

Action: ZL3TNT/ZL2AMJ to present final recommendation on how to improve membership from Fred’s papers as presented.

9/33 Conference 2010 Auckland

ZL1TGC gave a brief update on the Auckland AGM at Queens birthday weekend 2010. The venue is Alexander Park Raceway , with the AGM commencing at 8:45am, Saturday 5th June 2010. Council will be accommodated at the Park Lane Motor Lodge, situated across from the conference venue. Council agreed where possible a brief meeting will be held on Thursday evening 3rd June to dispense with smaller agenda items.

9/34 Branch 80 Hibiscus Coast – ZL1TGC

ZL1TGC gave a brief history regarding the demise of the Hibiscus Coast Radio Society Branch 80.

It appears that a non amateur now holds the position of President within the branch and refuses to sit his amateur radio exam.

The following motion was put:

Council recommends that NZART Branch status is removed from Hibiscus Coast.

Moved ZL1TGC Seconded ZL2AMJ Carried

Action: ZL2TDM to contact the AREC ND asking if any AREC assets are held by Hibiscus Coast Branch.

Action: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch status has been withdrawn.

9/35 Letter from ZL2TW Exams

ZL2AMJ advised that the model used for examinations as suggested by ZL2TW came from the Canadian examination database model.

Motion:

That a letter be sent to ZL2TW suggesting he approach Wellington VHF Group with his query.

Moved ZL3TNT Seconded ZL2MAX Carried

Action: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding his query on the examination database used by them.

9/36 Colour Pages for Break In – ZL2AMJ

Motion:

That the Break In Editor be advised of the support of Council for the introduction of colour to more pages in Break In.

Moved ZL2AMJ Seconded ZL1UD Carried

Council considers that the time and current circumstances are not right for its immediate implementation.

Council further agreed :

That past Break In issues be put on CD Rom at a cost of $220 + gst.

Moved ZL2HD Seconded ZL1UD Carried

9/37 Letter from ZL2TW (FMTAG)

Council acknowledged the letter from ZL2TW and passed the following motion:

A letter of thanks is sent to ZL2TW and advises that Council gave full consideration to this appointment.

Action: ZL2TDM write to ZL2TW advising of Council’s decision regarding the appointment of the FMTAG chairman.

9/38 Letter from Mark Sullivan ZL3AB

Motion: Accepts the response as submitted by the ALO to Marks letter and will review any necessary policy changes required.

Moved ZL1TGC Seconded ZL1UD Carried

Action: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to Mark ZL3AB

9/39 Note from ZL2NN

Council noted the recent email from Jamie Pye ZL2NN regarding the lack of progress on completing changes to the Association’s web and email services.

ZL2KH had responded.

9/40 Information Papers

a) Submission on policy statement – ZL1BNB

b) Wairarapa Radio Club – National System complaint

Council agreed that a letter be sent to Wairarapa Branch regarding the National System

Action: ZL2KH to write to Wairarapa Branch advising everything possible is being considered regarding the National System and shares their concerns, working actively to retain it.

9/41 Replacement Legal Advisor

Vaughan advised that he had spoken with Alan Stuart (Lawyer with Webster Kilpatrick & Associates), at the funeral of ZL1BBS and he is happy to continue to assist the Association where possible. ZL1TGC advised we need to be mindful that this will now have considerable costs associated with it when/if required. It would therefore be prudent to look for alternative options in the future.

Motion: That the Association Treasurer allows a budget item of up to $5000 to cover legal fees.

Moved ZL1TGC Seconded ZL1UD Carried

Action: ZL1TGC to contact Gerry’s niece re any documents he may have held on behalf of NZART at his home.

Action: ZL1TGC/ZL2KH to prepare a small article for Break In on behalf of Council acknowledging the work done by ZL1BBS

9/42 Leave of absence

Nil

9/43 Update of NZART Promotional Brochure

Motion: That the NZART promotional brochure currently in use be updated and a reprint ordered.

Moved ZL2HD Seconded ZL1UD Carried

Action: ZL2HD/ZL2TDM update any wording of the NZART promo brochure, and circulate to Council for approval.

9/44 Letter to Wellington Expo re donation of NZART Subscription

Motion: That NZART donate one years subscription to the Wellington Expo to be held in March 2010.

Moved ZL1TGC Seconded ZL1UD Carried

Action: ZL2TDM to advise the Wellington Expo organising committee of a subscription donation from NZART for 2011.

9/45 NSCC and North Shore Branch outstanding invoice

ZL2TDM queried if any action or consideration had been made by North Shore branch regarding the outstanding invoice NZART covered on their behalf for legal costs.

ZL1TGC advised that it would be pertinent to send another invoice reminding the branch of monies owed.

Action: ZL2TDM to forward to the branch another invoice for legal costs incurred by North Shore in 2007.

9/46 April on air meeting

ZL2KH advised due to time constraints there would be no meeting in March, and the next meeting of Council will be held on the first Tuesday in April, using Alcatel teleconferencing.

9/47 General Business.

a) Call Book 2010

Council agreed to produce a full call book this year. They also wish to be kept involved with any matter to be published. Action: ZL3ADF to contact the Call Book editor advising that NZART will produce a full call book. As the Editor requested assistance previously, Council has offered to assist with proof reading where appropriate.

b) New Amateurs

Will review all progress made at the face to face in June.

Action: ZL1TGC to liaise with ZL3TNT and Topsy with regard to amateur radio promotional material.

c) Copyright of programme for TV of field day activities with DOC

Action: ZL2MAX to determine if any copyright or costs to get the programme from DOC.

d) Late paper “Promoting amateur radio”

ZL1TGC asked Council to read and consider this between now and the next face-to-face meeting in June.

Meeting closed at 12:10pm.

Next Meeting 6th April 2010