Meeting for NZART Council Meeting Minutes
Monday 7th June 2010

Held at Park Lane Motor Lodge Hastings, commencing 8:45am

1/1 Roll Call

Chairman: Roy Symon ZL2KH Secretary: Debby Morgan ZL2TDM

Council: Vaughan Henderson ZL1TGC, Tony Case ZL1UD, Phil King ZL1PK

John Andrews ZL2HD, Max Wheatley ZL2MAX, Fred Johnson ZL2AMJ

Ann Fraser ZL3TNT, John Hirtzel ZL3ADF

John Lochhead ZL4QS

Motion: A vote of thanks to the AGM chairman ZL2KH for running an excellent meeting and having it completed in record time.

Moved: ZL2HD Seconded ZL1UD Carried

AP ZL2TDM Write to conference organizing committee thanking them for a very well run conference with excellent food and great venue.

1/2 Actions:

6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material, and perhaps liaise with David ZL1DK to assist. Complete

A sub committee comprising ZL2LS, ZL1DK and ZL1TGC will form a publicity committee reporting to Council of all actions taken and when. Topsy will also write to all branches asking for any promo material they have that can be used. Vaughan can also talk with Doug McNeill.

AP ZL1TGC to receive a promo pack from WIA and other advertising material to assist in putting together an NZART pack for the Association.

1/3 Appointments of Officers

a) Treasurer

Motion: That Evan Sayer be appointed as Treasurer

Moved ZL4QS Seconded ZL2HD Carried

b) General Secretary

Motion: That Debby Morgan be appointed as General Secretary

Moved ZL3ADF Seconded ZL3TNT Carried

c) Returning Officer

Motion: That Evan Sayer be appointed as Returning Officer

Moved ZL1UFI Seconded ZL2HD Carried

Motion: That the Returning Officer be allocated up to $6,000 to run the elections.

Moved ZL3ADF Seconded ZL2HD Carried

1/5 Council face to face Meeting February 2011

Motion: That a one day face to face meeting be organized for 19th February 2011 at Wellington airport.

Moved ZL4QS Seconded ZL1PK Carried

AP ZL2TDM to arrange an appropriate venue for a one-day face to face meeting of Council on the 19th February 2010.

1/6 Call Book on CD 2010

Motion: That NZART produce a CD Rom, call book in 2010

Moved: ZL1TGC Seconded ZL2HD Carried

AP ZL3ADF to advise the Call Book compiler that Council has approved the

production of call book on CD Rom for 2010.

1/7 Council Action on Remits

AP ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with

the Registrar of Incorporated Societies and update the web.

Motion: That Council appoint a National Training Officer for amateur radio

exams.

Moved ZL2HD Seconded ZL3ADF. Carried

AP ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and

approach various people who could assist with a national examination-training

program.

1/9 NZART Expenditure:

Break In/Call Book

Motion: That NZART continue to produce an annual call book.

Moved ZL2KH Seconded ZL1PK Carried

Motion: That we authorize the Break In editor a budget of up to $7,000 for color at his discretion to produce the magazine in 2010/2011

Moved ZL2HD Seconded ZL1PK. Carried

Council expenses.

Motion: That Vaughan & John ZL2HD produce a paper to council before the

next on air meeting, regarding council expenditure.

Moved ZL2HD Seconded ZL2AMJ Carried

AP ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and

submit to the July ‘on air’ council meeting.

1/10 Examination Database – ZL2TW

Motion: That Fred ZL2AMJ be tasked to update the NZART examination database within 12 months.

Moved ZL1PK Seconded ZL4QS Carried

AP ZL2AMJ to commence updating the NZART examination database and report to Council on progress.

Motion: That a second exam database be recognized and remains the property Wellington VHF Group and a transition period of 12 to 24 months at the end of which, the existing one on the NZART web page be replaced.

Moved ZL1TGC Seconded ZL3TNT Carried

AP ZL2KH/ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination database is recognized by Council and can be used accordingly for examinations.

1/11 Signing Statutory Declarations
regarding Channel 39

It was decided that that The President has signing authority of any statutory declarations, which he will perform, on receipt of all relevant information he requires to do so, and on confirmation of validity, practices and procedures being presented.

11:34 ZL4QS & ZL3ADF left the meeting in order to catch their flights home.

1/12 IRLP/Digipeaters APRS
(Amateur Position Reporting System)

APRS and digipeaters not covered by current GURL

Motion: NZART Council adopt a policy to encourage members to license or switch off their amateur fixed stations (which is not covered by a GURL) if not attended.

Moved ZL1TGC Seconded ZL2HD Carried

AP ZL1TGC to produce policy document for review by Council before publishing.

Foreign non-resident amateurs not covered by GURL referred back to ALO for further

discussion with MED.

1/13 ARX Fees reduction – ZL2TDM

Motion: All new amateurs will pay $95 to receive a call sign and certificate of competency. They receive membership to NZART free for the remainder of that year. If they pass as at 1 October their subscription will cease as at 31 December the following year – giving them 15 months membership free.

NB: This cannot be used in conjunction with the NZART membership promotion of new members submitted by NZART Branches I.E being eligible to claim the 50% rebate.

Moved ZL2HD Seconded ZL1TGC Carried

AP ZL2TDM/ZL2KH all NZART members via HQIL, the Official Broadcast and Break In of the reduced fee structure for ARX services to new amateurs..

1/14 Review fees, of other ARX services.

Motion: All other ARX fees remain the same to cover costs incurred for this service, such as special event call signs, secondary call signs replacement certificates, one letter call signs and changes to call signs.

Moved ZL1TGC Seconded ZL1PK Carried

1/15 Young Hams & Awards

Motion: That all Youth Achievement award recipients, NZART pay the conference registration to attend conference in the year after they receive their award, providing they are still NZART members.

Moved: ZL2MAX Seconded ZL1PK Carried

1/16 Council Comments

AP ZL2KH advise members all news and council decisions are covered in HQIL.

AP ZL1TGC to advise the President all items he deems necessary to include in the

Presidential column for Break In.

1/17 Action on ZL4PLM Letter

AP ZL2HD to email ZL4PLM regarding the NZART web site and his offer of assistance.

1/18 Conference 2011

WIA representation needs to have suitable accommodation.

AP ZL2TDM to review accommodation for Council and WIA for the 2011

Conference.

1/20 General Business

Meeting closed 12:15