Minutes For NZART Council Meeting held
Tuesday 3rd August 2010 on 3820 kHz

[Roll Call] at 7:25pm [Official Business].7:30pm

3/1 Present

Chairman: Roy Symon, ZL2KH.

Council: ZL1UD Tony Case, ZL1PK Phil King;

ZL2AMJ Fred Johnson, ZL2HD John Andrews,

ZL2LS Topsy Scott

ZL4QS John Lochhead

Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL Don Wallace,

Min Sec: Topsy ZL2LS

3/2 Apologies

ZL1TGC Vaughan Henderson

ZL3TNT Ann Fraser

ZL2MAX Max Wheatley

3/3 Confirmation of Minutes July 2010

Moved ZL1UD Seconded ZL1PK Confirmed

3/4 Additional Agenda Items

FMTAG SRD GURL Paper

3/5 Action Point from Friday Council meeting June 2010

01: ZL2TDM to discuss with the treasurer if repeater payments should be paid to a separate bank account in order to monitor easier for Council to follow up. Complete

04: Evan plus selected Councillors at his discretion, analyse options available to remote access data required by the treasurer. Ongoing

05: ZL1PK to review all submissions and prepare a summary for the July Council net. This is to be reviewed in 1 month’s time; all councillors to reply to this via email. Ongoing

08: ZL1PK to action once response received from WGN VHF Group re their Constitution. Ongoing

10: ZL1TGC to report progress back to Council regarding Hibiscus Coast Progressing slowly. Ongoing

11: ZL3TNT promotion of Branch/Club facilities and meetings of amateur radio during the Rugby world cup and place in HQIL. Ongoing

Action Points from Monday Council meeting June 2010

17: ZL1TGC - Add amendment of remit 6 to the NZART Constitution, lodge copy with the Registrar of Incorporated Societies and update the web.

Ongoing

18: ZL2HD/ZL1TGC/ZL1UD prepare a training program by Christmas 2010 and approach various people who could assist with a national examination-training program. Ongoing

19: ZL1TGC/ZL2HD to prepare a paper on all Council perceived expenditure and submit to the July ‘on air’ council meeting. Ongoing

20: ZL2AMJ to commence updating the NZART examination database and report to Council on progress. Ongoing

21: ZL2AMJ to prepare appropriate wording to advise all examiners on the NZART web page that the Wellington VHF Group examination database is recognized by Council and can be used accordingly for examinations.

Ongoing

22: ZL1TGC to produce policy document for review by Council before publishing, re Digipeaters . Ongoing

27: ZL2TDM to review accommodation for Council and WIA for the 2011 Conference. Complete

28: ZL1TGC/Zl1UD/ZL2HD prepare a job description for the new Training Officer position. Draft Job Description being reviewed. Ongoing

Action Points from July 2010 Council meeting

01: ZL2TDM Debby to acknowledge receipt of the application for the above and let him know this is still pending. Complete

02: ZL2HD to do up a Procedure / Policy for appointment of new officers

Complete

03: ZL2HD To do a draft letter of reply and send around council by email for comment regarding proposal from Otago Branch re HQ. Complete

04: ZL2KH to contact Jamie and ask to re- instate his email. Complete

3/6 Confirmation of New Members July 2010

Moved ZL1PK Seconded ZL2LS Confirmed

3/7 Ratification of July 2010 Payments

Moved Zl1UD Seconded ZL1PK Confirmed

3/8 Monthly Reports

a) QSL Bureau monthly report

b) FMTAG Monthly Report Received

c) Monitoring Service Report

All reports received as one Moved By ZL2HD Seconded By ZL1PK

Confirmed

3/9 FMTAG Proposal SRD GURL

Action Point ZL2HD: to ask Doug for a statement re this then email councillors.

This is then to be put out to members to let them know that Council has a plan relating to this proposal.

3/10

3/11

3/12

3/16 Information Papers

Nil

3/17 Leave of Absence

ZL2LS will be on leave out of the country from 17th until 25th September

3/18 General Business

ZL2LS brought up re the Air New Zealand repeater site.

ZL4QS stated that this is being sorted and as to date does not need NZART Assistance.

There being no further business meeting closed at 20.03 hrs

Topsy Scott

ZL2LS

Minute Secretary / Midlands Councillor

03.08.10