Minutes For NZART Council Meeting
held on 3820 kHz Tuesday 6th April 2010

[Roll Call] at 7:25pm [Official Business].7:30pm

10/1 Roll Call

Chairman: Roy Symon, ZL2KH.

Council: ZL1UD Tony Case, ZL1PK Phil King; ZL1TGC Vaughan Henderson

ZL2AMJ Fred Johnson, ZL2MAX Max Wheatley

ZL3TNT Ann Fraser, ZL3ADF John Hirtzel

Others: ZL3IB John Walker, ZL2BHF Jim Meachen, ZL2NN Jamie Pye, ZL2TLL

Don Wallace,

Min Sec: Topsy ZL2LS

Not heard from and no apologies: ZL2HD John Andrews, ZL4QS John Lochhead

10/2 Apologies

Don Wallace Zl2TLL

Max Wheatley ZL2MAX

10/3 Confirmation of Minutes February Face to Face Meeting 2010

Matters arising from minutes

ZL3ADF moved that 980 1/12 be removed from the minutes

ZL2AMJ 2nd After discussion was put to vote and motion was lost 4 against 2 for

Minutes then confirmed

Moved ZL1TGC 2nd ZL1UD Carried

10/4 Additional Agenda Items

Nil

10/5 Action Points from face to face meeting in February 2010

1: ZL2HD to review the financial processes involved with repeater payments.

Ongoing

2: ZL1TGC to advise KORDIA of NZART Council’s decision Complete

3: ZL1TGC/ZL2KH undertake to inform Branches, National System and the

trustees of the affected sites of the decision re KORDIA. Complete

4: ZL2TDM to advise Branch of Council’s approval for amendments to the

Auckland Branch Constitution Complete

5: ZL2HD to place advertisement in Break In and HQ Info-line for a Moderator for

the members only Reflector.

If no one is found the reflector will not be established. Ongoing

6: ZL1TGC to contact Topsy ZL2LS regarding progress on promotional material,

that she and David ZL1DK have prepared. Ongoing

7: ZL2TDM Respond to Frank Hunt and Simon Lewis ZL4PLM regarding the

Contest Managers position. Complete

8: ZL2TDM Respond to Simon Lewis ZL4PLM regarding the VHF-UHF Record

Keepers position. Complete

9: ZL1PK advise Waikato VHF Group, that Council has accepted the amended

Constitution with a note to reconsider extending periods in 6.6.1Complete

10: ZL1PK return the Wgn VHF Constitution requesting they

1)… remove the wording in 12 [c]… after ‘on any matter’

2)… and it requires full membership of NZART. Complete

3)…that was submitted to the Registrar of Incorporated Societies without

11: ZL2KH to discuss any copyright issues that may arise from utilising the WIA

book on the Foundation license. Ongoing

12: ZL2HD to write to ZL4PLM and thank him for the comments/suggestions he

has submitted to Council asking to list areas on the web site, areas that could

change. Ongoing

13: ZL3TNT to present final recommendation on how to improve membership

from Fred’s papers as presented. ZL2AMJ to be removed from this action point.

Ongoing

14: ZL1PK to advise ZL2TW to contact the Wellington VHF Group regarding his

query on the examination database used by them. Complete

15: ZL2KH to write to Wairarapa Branch advising everything possible is being

considered regarding the Nation System and shares their concerns, working

actively to retain it. Complete

16: ZL1TGC to contact Gerry’s niece re any documents he may have held on

behalf of NZART at his home. Complete

17: ZL1TGC/ZL2KH to prepare a small article for Break In on behalf of Council

acknowledging the work done by ZL1BBS Complete

18: ZL2HD/ZL2TDM updates any wording of the NZART promo brochure, and

circulates to Council for approval. Awaiting word from ZL2HD after forwarding

copy of brochure. Ongoing

19: ZL2TDM write to all members currently in the concessionary membership

category, inviting them to pay monthly instalments for their subscription.

Complete

20: ZL2TDM to advise the Wellington Expo organising committee of a

subscription donation from NZART for 2011. Complete

21: ZL2TDM to forward to the branch another invoice for legal costs incurred by

North Shore in 2007. Complete

22: ZL1TGC to advise Simon ZL4PLM of issues surrounding the lack of contest

results being published. Complete

23: ZL2HD to investigate conference calling with Alcatel for April meeting.

Complete

24: ZL3TNT to review Echolink if Conference Calling is not possible for the

Council meeting. Complete

25: ZL3TNT/ZL2AMJ to present final recommendation on how to improve

membership from Fred’s papers as presented. Delete as doubled up

26a: ZL2TDM to contact the AREC ND asking if any AREC assets are held by

Hibiscus Coast Branch. Complete, no assets

26b: ZL2TDM to advise the Hibiscus Coast Radio Society that their Branch status

has been withdrawn. Complete

27: ZL1TGC to get updated comments from the ALO ZL2TLL and respond to

Mark ZL3AB Ongoing

28: ZL3ADF to contact the Call Book editor advising that NZART will produce a

full call book. As the Editor requested assistance previously, Council has offered

to assist with proof reading where appropriate. Complete

29: ZL1TGC to advise ZL4PLM of the FMTAG report re 2.4MHzComplete

30: ZL1TGC to add Council Comment to remits as required and submit all remits

to Break-In via ZL3ADF. Complete

31: ZL2KH to advise the membership that the Stolen Equipment Register is being

discontinued. Complete

32: ZL2TDM write to ZL2TW advising of Council’s decision regarding the

appointment of the FMTAG chairman. Complete

33: ZL1TGC to liaise with ZL3TNT and Topsy with regard to amateur radio

promotional material. Delete this action point

34: ZL2MAX to determine if any copyright or costs to get the programme from

DOC. Complete

9/14 IARU Recommendations action points

01: ZL4QS/ZL3ADF to contact ZL3IB acknowledging the presentation to Bob

Knowles by the IARU Ongoing

02: ZL4QS/ZL3ADF to contact ZL3IB in regard to placing an advertisement for

publicity and marketing officer Complete

03: ZL2HD forward all band plan changes as detailed in the IARU R 3 minutes to

FMTAG for consideration, comment and subsequent action if required. Ongoing

04: ZL1TGC to advise Hastings Branch that Council has adopted Remit 3 for

action, therefore voting will not be required however will be published in Break In.

Complete

10/6 Confirmation of New Members March 2010

Moved ZL1TGC 2nd ZL1PK Carried

10/7 Ratification of March 2010 Payments

Moved ZL1PK 2nd ZL1UD Carried

10/8 Monthly Reports

a) QSL Bureau monthly report

b) FMTAG Monthly Report

c) AREC Financial report

d) Monitoring Service December report

Due to no FMTAG recommendations this month all reports were moved as one

lot, thanks given for excellent reports as normal

Moved by ZL1TGC 2nd by ZL3ADF Carried

10/10 Deputy Position for Monitoring Service

Mr Gary Hinson ZL2IFB

Moved by ZL1UD 2nd by ZL2AMJ that the above person be accepted as Deputy

for the Monitoring Services.

10/16 Information Papers

a) HAM RADIO changes Received by council no further comment

b) Radio Heritage Foundation

ZL1TGC moved that NZART make an annual donation of $45.00 and include

a complimentary subscription to the NZART Magazine, as a contributing

annual supporter.

Moved ZL1TGC 2nd ZL3ADF Carried

10/17 Leave of Absence

Nil requested

10/18 General Business

ZL1TGC to circulate to all councillors ASAP the paper sent to Break In regarding

the foundation licences and also to send the covering message that went with it.

There being no further business the meeting was closed at 20.38 hrs

Topsy Scott

ZL2LS

Minute Secretary

06.04.10